Todoist VS TaskNote

Compare Todoist VS TaskNote and see what are their differences

Rating: 0 reviews

Alternatives Is it good?

TaskNote Notes list with notebooks and pinned notes (Windows app)

Rating: 0 reviews
Pricing: Freemium $19.99 / Monthly (Pro (web); Windows Lifetime $49 one-time)

Alternatives Is it good?

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Shared cloud environments for AI coding agents. Run Claude Code, Cursor CLI, Codex, and Gemini CLI from any device, API, or automation tool. sponsored

Which is more popular?

Based on our record, Todoist seems to be more popular. It has been mentioned 134 times since March 2021.

social mentions: 134 vs 0
Task Management popularity: 100% vs 0%
alternatives listed: 240+ vs 13

Base details

Website, pricing, platforms and company facts side by side.

	Todoist	TaskNote
Website	todoist.com	task-note.com
Pricing	Official pricing	Freemium $19.99 / Monthly (Pro (web); Windows Lifetime $49 one-time) Official pricing
Platforms	—	Windows Web Browser
Company	Startup from Poland	Startup from Vietnam · 1 - 9 employees · 2025
Listed in	Todos Task Management Project Management Productivity +1	Note Taking Task Management Kanban Boards Todos Notes Personal Notes +3

About Todoist and TaskNote

In their own words, as submitted to SaaSHub.

Todoist

TaskNote

No description of Todoist yet.

TaskNote keeps notes, a kanban board and reminders in one app built for one person rather than a team. Notes. A rich-text editor with headings, checklists, tables, columns, images and highlights. Notes are saved as Markdown, so they open anywhere. Full-text search, a command palette (Ctrl+K),...

Features and specs

What each product offers, as listed by its team.

Todoist 7 features

TaskNote 8 features

Cross-Platform Availability
Todoist is available on multiple platforms, including web, iOS, Android, macOS, and Windows, ensuring that you can access your tasks from virtually any device.
Collaboration Features
Allows users to share projects, assign tasks, and add comments, making it ideal for team collaboration.
User-Friendly Interface
Offers a clean and intuitive design that is easy to navigate, making task management straightforward.
Advanced Task Management
Supports advanced features such as recurring tasks, labels, filters, and priorities, allowing for detailed and structured task organization.
Integration with Other Apps
Integrates seamlessly with a variety of other productivity tools like Google Calendar, Slack, and Dropbox to enhance workflow.
Karma System
Incorporates a gamification aspect where users earn points (Karma) for completing tasks, helping to boost motivation and productivity.
Offline Mode
Offers offline access, allowing users to manage their tasks even without an internet connection.

Possible disadvantages

Limited Free Version
The free version has limited features and storage, which might hinder full utilization for more complex task management.
Subscription Costs
The premium and business plans can be relatively expensive compared to some alternatives, potentially being a barrier for budget-conscious users.
Steep Learning Curve for Advanced Features
While the basic features are user-friendly, mastering the more advanced functions can take some time.
Lack of Native Time Tracking
Todoist does not have built-in time tracking features, which might be a drawback for users looking to log the time spent on tasks.
Dependence on Third-Party Integrations
Many advanced functionalities rely heavily on third-party integrations, which may require additional subscriptions and complicate the setup.
Notification Overload
Users may find themselves overwhelmed with notifications, particularly in collaborative projects with many updates.

Encryption
End-to-end, AES-GCM on your device; the server stores only ciphertext
Offline
Windows app works fully offline, stores everything in a local file
Account
Not required for the Windows app
Kanban board
Cards with due dates and checklists; notes attach to cards
Reminders
Desktop notifications at the time you set
Editor
Rich text saved as Markdown: headings, tables, columns, images, highlights
Import
Evernote, Google Keep, Notion, Simplenote, Markdown; Chrome web clipper
Free plan
No time limit: 50 notes, 50 tasks, 10 folders, 3 boards, 10 reminders

Analysis

An editorial look at what each product does well and who it suits.

Todoist

TaskNote

Overall verdict

Todoist is a strong choice for individuals and teams looking for a reliable and user-friendly task management solution. Its blend of simplicity and powerful features provides a flexible environment that caters to both casual users and productivity enthusiasts.

Why this product is good

Todoist is considered a good task management tool by many users due to its intuitive design, cross-platform availability, and effective features such as task prioritization, project organization with labels and filters, and collaboration capabilities. It integrates well with various apps and services like Google Calendar, Slack, and Dropbox, enhancing its utility for personal productivity and team projects.

Recommended for

Individuals who want a simple yet effective task manager
Professionals who need to organize projects and collaborate with teams
Users seeking a cross-platform solution available on desktop, mobile, and web
People integrating productivity tools with other services like calendars and communication apps
Anyone looking to enhance their personal and work productivity systematically

No analysis of TaskNote yet.

Videos

Walkthroughs and reviews on video.

Todoist 2 videos + Add

TaskNote 0 videos + Add

Todoist Productivity App Review

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100

Todoist

TaskNote

100% 100%

Task Management

0% 0%

100% 100%

Project Management

0% 0%

Kanban Boards

100% 100%

Productivity

0% 0%

Questions & Answers

As answered by people managing Todoist and TaskNote.

What makes your product unique?

TaskNote's answer:

Notes, a kanban board and reminders live in one app, and the whole thing is built for one person rather than a team workspace. The Windows app keeps everything in a local file and runs with no account at all; the web version syncs with end-to-end encryption, so the server only ever holds ciphertext. Any note can become a task or be attached to a card, and notes are saved as Markdown, so nothing is locked in.

Which are the primary technologies used for building your product?

TaskNote's answer:

Windows app: Go with Wails, a React and TypeScript front end, SQLite for local storage. Web: Next.js, React, Supabase (Postgres) with AES-GCM encryption in the browser. Chrome extension for web clipping.

Why should a person choose your product over its competitors?

TaskNote's answer:

Notion and ClickUp are built for teams and sold by the seat; TaskNote has no seats, no databases to design and no empty workspace to set up: it opens straight into an editor. Evernote and OneNote keep notes readable on their servers; TaskNote encrypts them on your device. Joplin and Standard Notes are private too, but do not have a kanban board and reminders built in. The free plan has no time limit, and the Windows app is a one-time purchase instead of a subscription.

How would you describe the primary audience of your product?

TaskNote's answer:

Individuals who keep their own notes and tasks and care where the data lives: freelancers, writers, students, developers, and people leaving Notion or Evernote for something simpler and encrypted. Mostly Windows users, with the web version for the phone and other devices.

What's the story behind your product?

TaskNote's answer:

It started as a personal tool: one place for notes and the tasks that come out of them, without an account and without a team plan for a team of one. The Windows app came first, built to keep everything in a local file and work offline. The web version followed with client-side encryption, because syncing should not mean handing the notes to a server in the clear. It has been in active development since 2025, with a public changelog and a feedback channel inside the app.

User comments

Share your experience with using Todoist and TaskNote. For example, how are they different and which one is better?

Reviews and articles

External articles and on-site reviews we used to compare the two products.

Todoist no reviews yet

TaskNote no reviews yet

The Best ADHD Apps for Adults: Top 8 Picks for Better Productivity
dev.to · Jun 2025

Todoist excels at organizing tasks clearly, providing intuitive categorization and easy reminders on virtually every device.
The 10 best Asana alternatives in 2024
zapier.com · May 2024

Todoist is also available on just about every platform imaginable, so no matter where you are, you can brain-dump new tasks in seconds, without interrupting your flow more than necessary. Easily sort tasks into...
11 Best Google Keeps Alternatives for 2024
upbase.io · Apr 2024

For example, clicking the ‘+’ button and typing ‘Team meeting on Monday at 2 PM’. Todoist will immediately understand and set the task’s due date for Monday at 2 PM. You can also type to set the task’s reminders,...

We have no reviews of TaskNote yet. Be the first one to post

Social recommendations and mentions

Recommendations tracked on public social media and blogs since March 2021.

Todoist 134 mentions

TaskNote 0 mentions

The Power of Daily Task Automation: Boosting Efficiency and Well-being
Daily task automation is a powerful tool for enhancing efficiency, productivity, and well-being. By automating repetitive tasks, individuals and businesses can save time, reduce errors, and focus on creative and strategic work. With... - Source: dev.to / over 1 year ago
Time management: Learn how to make a huge difference in your productivity
Write down your daily tasks in a notebook. After completing each task, put a tick next to it. This gives you a great sense of reward like you’ve accomplished something. If there’s something you cannot work on during the day, record it in... - Source: dev.to / almost 2 years ago
Boost Your Efficiency with the Ultimate Awesome Efficiency List
Todoist: A powerful task manager that lets you organize tasks, set priorities, and collaborate with others. - Source: dev.to / about 2 years ago

Tracking TaskNote since Sep 2026.

Alternatives to Todoist and TaskNote

When comparing Todoist and TaskNote, you can also consider the following products.

Trello
Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Compare Trello to Todoist or TaskNote:

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Notion
All-in-one workspace. One tool for your whole team. Write, plan, and get organized.

Compare Notion to Todoist or TaskNote:

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Asana
Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Compare Asana to Todoist or TaskNote:

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Evernote
Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Compare Evernote to Todoist or TaskNote:

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TickTick
TickTickis a cross-platform to-do list app & task manager helps you to get all things done and make life well organized.

Compare TickTick to Todoist or TaskNote:

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OneNote
Get the OneNote app for free on your tablet, phone, and computer, so you can capture your ideas and to-do lists in one place wherever you are. Or try OneNote with Office for free.

Compare OneNote to Todoist or TaskNote:

OneNote vs Todoist OneNote vs TaskNote