Notion VS TaskNote

Compare Notion VS TaskNote and see what are their differences

Rating: 5.0 · 3 reviews

Alternatives Is it good?

TaskNote Notes list with notebooks and pinned notes (Windows app)

Rating: 0 reviews
Pricing: Freemium $19.99 / Monthly (Pro (web); Windows Lifetime $49 one-time)

Alternatives Is it good?

Notivo

Notivo is a private, per-person notebook for managers. Capture feedback, commitments, and 1:1 context as it happens — from web, iOS, WhatsApp, email, ChatGPT, or Claude — then get it back later, organized by person. sponsored

Which is more popular?

Based on our record, Notion seems to be more popular. It has been mentioned 442 times since March 2021.

social mentions: 442 vs 0
Productivity popularity: 100% vs 0%
alternatives listed: 240+ vs 13

Base details

Website, pricing, platforms and company facts side by side.

	Notion	TaskNote
Website	notion.com	task-note.com
Pricing	Official pricing	Freemium $19.99 / Monthly (Pro (web); Windows Lifetime $49 one-time) Official pricing
Platforms	—	Windows Web Browser
Company	Startup from the United States	Startup from Vietnam · 1 - 9 employees · 2025
Listed in	Productivity Work Collaboration Note Taking Project Management +1	Note Taking Task Management Kanban Boards Todos Notes Personal Notes +3

About Notion and TaskNote

In their own words, as submitted to SaaSHub.

Notion

TaskNote

No description of Notion yet.

TaskNote keeps notes, a kanban board and reminders in one app built for one person rather than a team. Notes. A rich-text editor with headings, checklists, tables, columns, images and highlights. Notes are saved as Markdown, so they open anywhere. Full-text search, a command palette (Ctrl+K),...

Features and specs

What each product offers, as listed by its team.

Notion 5 features

TaskNote 8 features

All-in-One Workspace
Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
Highly Customizable
Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
Collaboration Features
Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
Cross-Platform Availability
Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
Integration Capability
Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages

Learning Curve
Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
Performance Issues
Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
Offline Limitations
While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
Pricing for Teams
Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
Privacy Concerns
As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Encryption
End-to-end, AES-GCM on your device; the server stores only ciphertext
Offline
Windows app works fully offline, stores everything in a local file
Account
Not required for the Windows app
Kanban board
Cards with due dates and checklists; notes attach to cards
Reminders
Desktop notifications at the time you set
Editor
Rich text saved as Markdown: headings, tables, columns, images, highlights
Import
Evernote, Google Keep, Notion, Simplenote, Markdown; Chrome web clipper
Free plan
No time limit: 50 notes, 50 tasks, 10 folders, 3 boards, 10 reminders

Videos

Walkthroughs and reviews on video.

Notion 3 videos + Add

TaskNote 0 videos + Add

The Most Powerful Productivity App I Use - Notion

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100

Notion

TaskNote

100% 100%

Productivity

0% 0%

99% 99%

Task Management

1% 1%

100% 100%

Project Management

0% 0%

Kanban Boards

100% 100%

Questions & Answers

As answered by people managing Notion and TaskNote.

What makes your product unique?

TaskNote's answer:

Notes, a kanban board and reminders live in one app, and the whole thing is built for one person rather than a team workspace. The Windows app keeps everything in a local file and runs with no account at all; the web version syncs with end-to-end encryption, so the server only ever holds ciphertext. Any note can become a task or be attached to a card, and notes are saved as Markdown, so nothing is locked in.

Which are the primary technologies used for building your product?

TaskNote's answer:

Windows app: Go with Wails, a React and TypeScript front end, SQLite for local storage. Web: Next.js, React, Supabase (Postgres) with AES-GCM encryption in the browser. Chrome extension for web clipping.

Why should a person choose your product over its competitors?

TaskNote's answer:

Notion and ClickUp are built for teams and sold by the seat; TaskNote has no seats, no databases to design and no empty workspace to set up: it opens straight into an editor. Evernote and OneNote keep notes readable on their servers; TaskNote encrypts them on your device. Joplin and Standard Notes are private too, but do not have a kanban board and reminders built in. The free plan has no time limit, and the Windows app is a one-time purchase instead of a subscription.

How would you describe the primary audience of your product?

TaskNote's answer:

Individuals who keep their own notes and tasks and care where the data lives: freelancers, writers, students, developers, and people leaving Notion or Evernote for something simpler and encrypted. Mostly Windows users, with the web version for the phone and other devices.

What's the story behind your product?

TaskNote's answer:

It started as a personal tool: one place for notes and the tasks that come out of them, without an account and without a team plan for a team of one. The Windows app came first, built to keep everything in a local file and work offline. The web version followed with client-side encryption, because syncing should not mean handing the notes to a server in the clear. It has been in active development since 2025, with a public changelog and a feedback channel inside the app.

User comments

Share your experience with using Notion and TaskNote. For example, how are they different and which one is better?

Reviews and articles

External articles and on-site reviews we used to compare the two products.

Notion 5.0 · 3 reviews

TaskNote no reviews yet

Top 10 Productivity Apps for MacOS 2025
dev.to · Apr 2025

Okay, I know, I know. Notion is probably the most predictable pick for a productivity app list. But here’s the thing: It’s popular for a reason. Notion’s flexibility, customisation, and overall smooth user experience...
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
www.ledgerteams.com · Apr 2025

If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the...
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
medium.com · Feb 2025

Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.

We have no reviews of TaskNote yet. Be the first one to post

Social recommendations and mentions

Recommendations tracked on public social media and blogs since March 2021.

Notion 442 mentions

TaskNote 0 mentions

Details.o
- Annoying takeover of browser scrolling Of course you would be impressed if you see something like this the first time. If every third company has websites like this, it gets annoying. I don't remember any of them They look cool on... - Source: Hacker News / 6 days ago
Cool SHIT you can do with docker
Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / almost 2 years ago
Ask HN: Who is hiring? (October 2024)
Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
```
  Level: Mid/Mid+ (4-6yrs experience).
```
- Source: Hacker News / almost 2 years ago

Tracking TaskNote since Sep 2026.

Alternatives to Notion and TaskNote

When comparing Notion and TaskNote, you can also consider the following products.

Asana
Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Compare Asana to Notion or TaskNote:

Asana vs Notion Asana vs TaskNote
Evernote
Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Compare Evernote to Notion or TaskNote:

Evernote vs Notion Evernote vs TaskNote
Trello
Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Compare Trello to Notion or TaskNote:

Trello vs Notion Trello vs TaskNote
OneNote
Get the OneNote app for free on your tablet, phone, and computer, so you can capture your ideas and to-do lists in one place wherever you are. Or try OneNote with Office for free.

Compare OneNote to Notion or TaskNote:

OneNote vs Notion OneNote vs TaskNote
Obsidian
A second brain, for you, forever. Obsidian is a powerful knowledge base that works on top of a local folder of plain text Markdown files.

Compare Obsidian to Notion or TaskNote:

Obsidian vs Notion Obsidian vs TaskNote
Joplin
Joplin is a free, open source note taking and to-do application, which can handle a large number of notes organised into notebooks. The notes are searchable, tagged and modified either from the applications directly or from your own text editor.

Compare Joplin to Notion or TaskNote:

Joplin vs Notion Joplin vs TaskNote