Software Alternatives, Accelerators & Startups

CloudApper AI TimeClock VS When I Work

Compare CloudApper AI TimeClock VS When I Work and see what are their differences

CloudApper AI TimeClock logo CloudApper AI TimeClock

iPad/Tablet-Based Cost-Effective Employee Time Clock Application for All Major HR, HCM and Payroll Systems

When I Work logo When I Work

When I Work is an employee scheduling and communication app using the web, mobile apps, text messaging, social media, and email.
  • CloudApper AI TimeClock CloudApper AI TImeClock runs on any device - iPad, Android Tablet, iPhone, Android Phone, Desktop, and Web platform
    CloudApper AI TImeClock runs on any device - iPad, Android Tablet, iPhone, Android Phone, Desktop, and Web platform //
    2025-04-17
  • CloudApper AI TimeClock CloudApper AI TimeClock reduces HR burden with its built-in AI assistant
    CloudApper AI TimeClock reduces HR burden with its built-in AI assistant //
    2025-04-17
  • CloudApper AI TimeClock CloudApper AI TimeClock runs on any iPad/Android Tablets
    CloudApper AI TimeClock runs on any iPad/Android Tablets //
    2025-04-17
  • CloudApper AI TimeClock CloudApper AI TimeClock can be customized to your business needs
    CloudApper AI TimeClock can be customized to your business needs //
    2025-04-17
  • CloudApper AI TimeClock Employees can clock in and out through a quick Face-ID scan
    Employees can clock in and out through a quick Face-ID scan //
    2025-04-17
  • CloudApper AI TimeClock CloudApper AI TImeClock can run on Android phone and iPhones
    CloudApper AI TImeClock can run on Android phone and iPhones //
    2025-04-17
  • CloudApper AI TimeClock CloudApper AI TimeClock runs on any web platform
    CloudApper AI TimeClock runs on any web platform //
    2025-04-17
  • CloudApper AI TimeClock CloudApper AI TimeClock also runs on Windows and Mac machines
    CloudApper AI TimeClock also runs on Windows and Mac machines //
    2025-04-17
  • CloudApper AI TimeClock Allow employees to take self services by accessing their required information through CloudApper AI TimeClock's built-in AI assistant
    Allow employees to take self services by accessing their required information through CloudApper AI TimeClock's built-in AI assistant //
    2025-04-17

CloudApper AI TimeClock is an affordable, tablet-based time-tracking solution designed to work seamlessly with all major HR, HCM, and payroll systems, including UKG, Workday, Oracle, ADP, Ceridian Dayforce, isolved, SAP, Paycor, Paylocity, and more. It transforms any iPad or Android tablet into a powerful employee time clock and HR assistant. With touchless Face ID check-ins, geofencing, group punch capabilities, and self-service options, CloudApper ensures accurate time tracking even in offline environments. The solution also automates complex tasks such as PTO, overtime calculations, and shift management while helping organizations ensure compliance with labor laws. CloudApper AI TimeClock adapts to your workflows with high customizationโ€”configure punch submission methods, data forms, job transfers, and more. Its AI assistant answers HR questions 24/7, reducing the burden on HR teams and improving employee engagement. The solution integrates seamlessly with your existing systems to support fair payroll, reduce manual entry, and deliver real-time data. It supports multiple time capture modes like QR codes, barcodes, NFC, and face ID to fit diverse workforces. CloudApper AI TimeClock makes time tracking cost-effective, scalable, and smarter for organizations of all sizes.

  • When I Work Landing page
    Landing page //
    2021-07-30

CloudApper AI TimeClock features and specs

  • Time Tracking
    Face ID, PIN, Password, QR Code, Barcode
  • AI Assistant
    Employees can access any information by simply asking the AI assistant
  • HCM Automation
  • Integration With HR Systems
    CloudApper AI TimeClock can be integrated with all major HR & HCM systems like UKG, Workday, Ceridian Dayforce, iSolved, SAP SuccessFactors, ADP, Oracle PeopleSoft, Oracle Fusion HCM, etc
  • Integration With Payroll Systems
    CloudApper AI TimeClock can be integrated with all major payroll systems like Paychex, Paycor, Paycom. Paylocity, etc.
  • Customizable
    CloudApper AI TimeClock can be customizable to meet your specific needs
  • Platform Support
    Android Smartphones, iPhones, Android Tablets, iPads, Windows PCs. Mac PCs
  • Group Punch
    With CloudApper AI TimeClock you can punch in/out multiple staff at once
  • Custom Data Capture
    CloudApper AI TimeClock can capture any custom data required by your organization
  • Attestation
    Employee attestation can be collected using CloudApper AI TimeClock
  • Shift Management
    With CloudApper AI TimeClock, employees can confirm their shift attendance, swap shifts between them, and bid attendance for an open shift, allowing you to avoid both short staffing and overstaffing
  • Job Transfer
    CloudApper AI TimeClock allows you to track employee work hours for each job
  • Custom Workflow
    You can set up custom workflows required by your organization in CloudApper AI TimeClock
  • Tip Management
    You can keep the Tip record of each of your employees with CloudApper AI TimeClock
  • PTO Request
    Employees can see their PTO balance and request for PTOs with CloudApper AI TimeClock
  • Geofencing
    You can allow your employees to clock in within a specific parameter with CloudApper AI TimeClock

When I Work features and specs

  • User-Friendly Interface
    When I Work offers a clean, intuitive interface that both employers and employees find easy to navigate, making scheduling and communication straightforward.
  • Mobile Accessibility
    The mobile app allows employees to check schedules, request time off, and communicate from anywhere, enhancing flexibility and accessibility.
  • Efficient Scheduling
    Automated scheduling features help managers save time by quickly creating and adjusting schedules based on employee availability and business needs.
  • Time Tracking Integration
    When I Work integrates time tracking and attendance, simplifying payroll processes and ensuring accurate timekeeping.
  • Employee Management
    The platform supports streamlined employee management with tools for communication, task assignment, and shift reminders.

Possible disadvantages of When I Work

  • Cost
    While powerful, When I Work can be relatively expensive, especially for smaller businesses with tight budgets.
  • Limited Customization
    Some users have reported that the software offers limited customization options for specific business needs and scheduling intricacies.
  • Learning Curve
    Although generally user-friendly, some features may have a learning curve for new users, particularly those who are not tech-savvy.
  • Customer Support
    While adequate, some users have experienced delays or difficulties in getting timely support from the customer service team.
  • Feature Limitations in Basic Plan
    The basic plan may not include all the advanced features, requiring an upgrade to access the full range of functionalities.

Analysis of When I Work

Overall verdict

  • When I Work (wheniwork.com) is generally considered a good scheduling and workforce management tool.

Why this product is good

  • When I Work is praised for its user-friendly interface, ease of scheduling, and communication features that streamline shift management. It offers time tracking, team messaging, and integration capabilities to assist in simplifying workforce operations.

Recommended for

    When I Work is recommended for small to medium-sized businesses looking for an efficient and intuitive platform to manage employee schedules, track time, and facilitate communication between team members. It is particularly useful for industries such as retail, healthcare, hospitality, and restaurant services where shift work is common.

CloudApper AI TimeClock videos

CloudApper AI TimeClock: Tablet-Based Solution for All Major HR/HCM/Payroll Systems

More videos:

  • Demo - CloudApper AI TimeClock Demo: Employee Time Management! | Modern, Affordable, and Seamless

When I Work videos

Digital Unboxing: When I Work

More videos:

  • Review - When I Work - Review and Edit Timesheets

Category Popularity

0-100% (relative to CloudApper AI TimeClock and When I Work)
Employee Scheduling
6 6%
94% 94
Time Tracking
7 7%
93% 93
Time Management
100 100%
0% 0
Resource Scheduling
0 0%
100% 100

Questions and Answers

As answered by people managing CloudApper AI TimeClock and When I Work.

What makes your product unique?

CloudApper AI TimeClock's answer

CloudApper AI TimeClock stands out for several unique features that set it apart in the realm of employee time tracking and workforce management:

Versatility and Compatibility:

CloudApper AI TimeClock works on Android, iOS, Tablet, iPad, FireOS, ChromeOS, and Smartphone devices, providing unparalleled flexibility. Biometric Facial Recognition:

The time clock incorporates biometric facial recognition to eliminate time theft and buddy punching, ensuring accurate time tracking. Cost-Effective Solution:

It offers a highly affordable time tracking app, providing up to 75% savings compared to traditional time clock systems. 24/7 AI Assistant:

CloudApper AI TimeClock includes a 24/7 AI Assistant that answers HR-related questions, automates tasks, and reduces the burden on HR teams. Self-Service Capabilities:

Employees can enjoy self-service options, empowering them to view schedules, request time off, and access their timecards effortlessly. Customization for Unique Needs:

The solution is highly customizable, allowing businesses to tailor punch submission methods, data capture forms, and more to meet their specific requirements. Seamless Integration:

CloudApper AI TimeClock seamlessly integrates with leading HR/HCM and payroll software, ensuring a smooth exchange of data and compatibility with various platforms. AI-Driven Personalization:

Leveraging AI, the time clock adapts to individual preferences, providing a more intuitive AI Assistant experience for users. Multiple Time Capture Modes:

Employees can submit punches using various modes, including face ID, QR codes, barcodes, and NFC, enhancing ease of use and efficiency. Enhanced Compliance and Risk Reduction:

The solution ensures compliance with labor laws, reducing legal risks for businesses by providing accurate and reliable time tracking.

Why should a person choose your product over its competitors?

CloudApper AI TimeClock's answer

CloudApper AI TimeClock offers unmatched flexibility, cost savings, offline functionality, and seamless integration with any HR, HCM, and Payroll systemโ€”making time tracking and workforce management simpler, smarter, and more accessible for every workforce.

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare CloudApper AI TimeClock and When I Work

CloudApper AI TimeClock Reviews

  1. David Villeda
    ยท CEO at Villeda Corporation ยท
    Very easy to use and makes life easy

    My employees don't need to go through any manual process, they just look straight at the camera and done! And with the 24/7 HR assistance, no questions remain unanswered here. This is a great product. I highly recommend it.

  2. It is similar to hrPad. Both are easy and flexible to use. This AI time clock has the feature of capturing auto-punch for employees that are playing vital roles in offices.

    ๐Ÿ‘ Pros:    Easy to use|Cost effective|User-friendly|Saves time

PaylPaylocity ocity TimeClock Comparison: Time Doctor vs. CloudApper AI TimeClock โ€“ Choosing Your Tracking Champion
Is the key to time trackingโ€™s future in your hands? You may try CloudApper risk-free with their free trial to witness how their unparalleled features can transform your companyโ€™s approach to employee time management. Choose CloudApper AI TimeClock instead of mediocre alternatives and witness a meteoric rise in staff efficiency.
Source: clouddesk.ai

When I Work Reviews

The 9 Best Paid and Free WhenIWork Alternatives
Whether youโ€™ve grown tired of When I Work or are looking to change things up and see if thereโ€™s an app thatโ€™s better out there โ€“ then this article is for you. In just a moment, we will walk you through nine different software that we believe are fantastic alternatives to When I Work.
Source: everhour.com

Social recommendations and mentions

Based on our record, When I Work seems to be more popular. It has been mentiond 6 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

CloudApper AI TimeClock mentions (0)

We have not tracked any mentions of CloudApper AI TimeClock yet. Tracking of CloudApper AI TimeClock recommendations started around Mar 2021.

When I Work mentions (6)

  • Employee calendars that all super admins have access to
    How are the users accessing these calendars if you don't create accounts for them? What you probably want is a work scheduling service like when I work: https://wheniwork.com. Source: over 2 years ago
  • Volunteer schedule with varying hours
    You could try something like this: https://wheniwork.com. Source: about 3 years ago
  • Labour as a percentage of sales.
    I record all of our takings through a spreadsheet and from this I add our takings into wheniwork.com and get my labour as a percentage of sales. Source: about 4 years ago
  • Web-Based Time Keeping System Suggestions
    Look at wheniwork.com. We used them a few years ago and they had lots of features. Source: about 4 years ago
  • Web/App-based Time Tracking Application for Lab use
    We are going to resume our work in few weeks and looking for efficient time tracking applications to keep track of the people working in the lab at any given time. In one lab I am using WhenIWork app and planning to us clockify in the second lab. Both of them are free and have some pros and cons. I was wondering if anybody has experience using any other software (free) in your lab. We are a team of 5-6 people and... Source: over 4 years ago
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What are some alternatives?

When comparing CloudApper AI TimeClock and When I Work, you can also consider the following products

Buddy Punch - Cloud based time tracking, scheduling, and payroll solution that streamlines payroll for small and mid-sized businesses. Employees can punch in on their desktop or mobile devices.

Deputy - Deputy is a software for employee scheduling, time and attendance and communication management.

TimeClock Plus - TimeClock Plus is a time tracking and attendance management solution.

ResourceGuru - The fast, simple way to schedule people, equipment, and other resources online.

Findmyshift - When I Work Scheduling

Sling - Sling is a free shift scheduling and communication software. It is built around four main features - shifts, messages, newsfeed and tasks, making it possible for managers to organize all aspects of their work on a single platform.