Workflowy VS Apple Notes

Compare Workflowy VS Apple Notes and see what are their differences

Rating: 0 reviews
Pricing: Freemium Free trial $4.99 / Monthly (Workflowy Pro)

Rating: 0 reviews

Notivo

Notivo is a private, per-person notebook for managers. Capture feedback, commitments, and 1:1 context as it happens — from web, iOS, WhatsApp, email, ChatGPT, or Claude — then get it back later, organized by person. sponsored

Which is more popular?

Based on our record, Workflowy seems to be more popular. It has been mentioned 2 times since March 2021.

social mentions: 2 vs 0
Task Management popularity: 87% vs 13%

Base details

Website, pricing, platforms and company facts side by side.

	Workflowy	Apple Notes
Website	workflowy.com	support.apple.com
Pricing	Freemium Free trial $4.99 / Monthly (Workflowy Pro) Official pricing	—
Platforms	Browser Windows Mac OSX Linux Android iOS +3	—
Company	Startup from the United States · 2010	—
Listed in	Task Management Note Taking Project Management Personal Notes Checklists Kanban Boards Note Management Bookmarks Lists +6	Note Taking Task Management Todos Project Management +1

About Workflowy and Apple Notes

In their own words, as submitted to SaaSHub.

Workflowy

Apple Notes

Workflowy offers a simpler way to stay organized. If you have a crazy job or an ambitious project, we will be your trusty sidekick.

Features and specs

What each product offers, as listed by its team.

Workflowy 16 features

Apple Notes 5 features

Kanban boards
Tags
Search and Filtering
Files & Attachments
Mobile apps (iOS & Android)
Live copy
Bidirectional links
No-login Sharing
Text Highlighting
Dates and times
Publishing
Lists
Global Search
Notes
Todo's
Slash command

Integration with Apple Ecosystem
Apple Notes is seamlessly integrated across all Apple devices, allowing users to access and synchronize their notes effortlessly on iPhones, iPads, Macs, and iCloud.com.
User-Friendly Interface
The interface is clean and easy to navigate, making it accessible for users of all experience levels to create, organize, and find notes quickly.
Rich Media Insertion
Users can embed photos, videos, sketches, scans, web links, and documents into their notes, enabling a multi-faceted approach to note-taking.
Collaboration Features
Users can easily share notes and collaborate with others, allowing for real-time edits and updates, making it ideal for group projects or shared lists.
Security Options
Apple Notes offers the option to lock notes with a password or Face/Touch ID, providing enhanced privacy and security for sensitive information.

Possible disadvantages

Limited Cross-Platform Compatibility
Apple Notes is primarily designed for use within the Apple ecosystem, which can be limiting for users who need cross-platform compatibility with non-Apple devices.
Basic Organization Features
The app offers fundamental organizational tools such as folders and tags, but lacks more advanced features like nested folders or customizable views that other note-taking apps might provide.
No Advanced Formatting
While Apple Notes supports basic text formatting, it does not support more advanced formatting options or styles that some power users may require.
Limited Export Options
Exporting notes to other formats is quite limited, which can be a drawback for users who need to frequently share their notes with non-Apple users or in specific formats.
Storage Limitations with Free iCloud Account
Users relying on the free tier of iCloud storage may find the space insufficient if they store a large number of rich-media notes, as it shares space with other iCloud data.

Analysis

An editorial look at what each product does well and who it suits.

Workflowy

Apple Notes

Overall verdict

Overall, Workflowy is an excellent tool for those who appreciate a straightforward, yet powerful organizational system. Its ease of use combined with robust features makes it suitable for both personal and professional use. While it may require a bit of a learning curve to fully take advantage of all its features, many users find it invaluable once they integrate it into their workflows.

Why this product is good

Workflowy is considered good for its simplicity and powerful features. It offers a minimalistic, distraction-free interface that allows users to focus on their tasks efficiently. Its unique bullet-point organization system enables users to create infinitely nested lists, which can be expanded or collapsed as needed, offering flexibility in organizing tasks and ideas. Additionally, Workflowy supports tags, notes, and easy search functionalities, making it excellent for complex project management and note-taking. Its ability to sync across devices ensures that users can access their information anytime, anywhere.

Recommended for

Individuals who prefer minimalist yet powerful productivity tools
Writers or content creators needing to organize thoughts and notes
Project managers looking for a simple but effective way to track tasks
Users who appreciate flexibility in the organization of tasks and notes
People needing a tool that offers real-time, cross-device synchronization

Overall verdict

Apple Notes is a solid choice for users who are deeply integrated into the Apple ecosystem, offering a well-rounded, reliable solution for casual note-taking and organization needs. Its features are continually being enhanced, ensuring that it remains competitive with other note-taking apps.

Why this product is good

Apple Notes is often praised for its seamless integration across Apple devices, ease of use, and secure cloud synchronization through iCloud. It offers a clean and straightforward interface, making it easy for users to jot down quick notes, organize lists, and add attachments such as photos and documents. Its ability to share and collaborate on notes in real-time adds to its utility, especially for users within the Apple ecosystem.

Recommended for

Apple Notes is recommended for Apple users who prioritize seamless device integration, simplicity, and security. It's particularly suited for individuals who frequently switch between Apple devices and need their notes to synchronize effortlessly. Additionally, it’s ideal for users who appreciate basic note-taking features without the need for extensive customization or third-party app integration.

Videos

Walkthroughs and reviews on video.

Workflowy 7 videos + Add

Apple Notes 3 videos + Add

Organize Your Brain with WorkFlowy (Real-Time App Review)

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100

Workflowy

Apple Notes

87% 87%

Task Management

13% 13%

66% 66%

Note Taking

34% 34%

100% 100%

Project Management

0% 0%

Notes

100% 100%

User comments

Share your experience with using Workflowy and Apple Notes. For example, how are they different and which one is better?

Reviews and articles

External articles and on-site reviews we used to compare the two products.

Workflowy no reviews yet

Apple Notes no reviews yet

20 Obsidian Alternatives: Top Note-Taking Tools to Consider
clickup.com · Feb 2024

Workflowy is a note-taking app with several task management tools. This app refers to itself as a sidekick for busy and ambitious people. Workflowy is on this list of Obsidian alternatives because of its simplicity....
The best note-taking apps for collecting your thoughts and data
www.theverge.com · Nov 2023

Workflowy is an online app that uses an outline format and is actually more flexible than it looks at first.
15 Best Notability Alternatives 2022
rigorousthemes.com · May 2022

WorkFlowy is another alternative to Notability that provides everything you need to take notes quickly and effectively. Instead of creating little notes represented by small cards, WorkFlowy helps you create elaborate...

20 Obsidian Alternatives: Top Note-Taking Tools to Consider
clickup.com · Feb 2024

Apple Notes is available for free on macOS/iOS devices. This app lets you type or take notes by hand or with the Apple Pencil. You can also add photos and videos or attach links to our notes.
The 6 best note-taking apps in 2024
zapier.com · Nov 2023

There are actually lots of incredible note-taking apps available on Macs, iPads, and iPhones. I could legitimately have filled this spot with picks like Bear and Craft (both of which I love), but Apple Notes takes it...
The best note-taking apps for collecting your thoughts and data
www.theverge.com · Nov 2023

Notes is Apple’s version of Google Keep (or Keep is Google’s version of Apple Notes). It’s a free, built-in, simple way to take notes, save photos, scan documents, and make sketches, provided you are using an Apple...

Social recommendations and mentions

Recommendations tracked on public social media and blogs since March 2021.

Workflowy 2 mentions

Apple Notes 0 mentions

Adam Savage on Lists, More Lists, and the Power of Checkboxes (2019)
Have you seen Workflowy? https://workflowy.com/hello/. - Source: Hacker News / about 5 years ago
5 Alternatives to OneNote
Workflowy - The project management notetaking app. Source: over 5 years ago

Tracking Apple Notes since Mar 2021.

Alternatives to Workflowy and Apple Notes

When comparing Workflowy and Apple Notes, you can also consider the following products.

Todoist
Todoist is a to-do list that helps you get organized, at work and in life.

Compare Todoist to Workflowy or Apple Notes:

Todoist vs Workflowy Todoist vs Apple Notes
Evernote
Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Compare Evernote to Workflowy or Apple Notes:

Evernote vs Workflowy Evernote vs Apple Notes
Trello
Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Compare Trello to Workflowy or Apple Notes:

Trello vs Workflowy Trello vs Apple Notes
OneNote
Get the OneNote app for free on your tablet, phone, and computer, so you can capture your ideas and to-do lists in one place wherever you are. Or try OneNote with Office for free.

Compare OneNote to Workflowy or Apple Notes:

OneNote vs Workflowy OneNote vs Apple Notes
Simplenote
The simplest way to keep notes. Light, clean, and free. Simplenote is now available for iOS, Android, Mac, and the web.

Compare Simplenote to Workflowy or Apple Notes:

Simplenote vs Workflowy Simplenote vs Apple Notes
Asana
Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Compare Asana to Workflowy or Apple Notes:

Asana vs Workflowy Asana vs Apple Notes