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DokuWiki VS Notion

Compare DokuWiki VS Notion and see what are their differences

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Contents:
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  2. » Videos
  3. » Reviews
  4. » Alternatives

DokuWiki logo DokuWiki

DokuWiki is a simple to use and highly versatile Open Source wiki software that doesn't require a database.

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • DokuWiki Landing page
    Landing page //
    2021-10-16
  • Notion Landing page
    Landing page //
    2023-09-12

DokuWiki features and specs

  • Ease of Use
    DokuWiki is known for its simple and straightforward installation process. It does not require a database, making it easy for users to set up and manage.
  • File-based Storage
    Instead of using a database, DokuWiki stores its data in text files. This makes it easy to backup, transfer, and maintain.
  • Extensibility
    DokuWiki has a wide range of plugins and templates available, which allows users to extend its functionality and customize its appearance.
  • Built-in Access Controls
    DokuWiki provides built-in access controls and authentication mechanisms, allowing administrators to manage user permissions effectively.
  • Search Engine Optimization (SEO) Friendly
    DokuWiki is designed to be SEO-friendly, making content more discoverable by search engines.
  • Open Source
    Being open-source, DokuWiki is free to use and benefits from community contributions and support.

Possible disadvantages of DokuWiki

  • Limited Scalability
    Due to its file-based storage, DokuWiki may face performance issues as the amount of content grows significantly.
  • Learning Curve
    Though it is user-friendly, users without technical knowledge might still find it challenging to utilize advanced features or customize their wiki.
  • Basic Features
    While it covers the basics well, some users may find DokuWiki lacking in advanced features compared to other wiki software.
  • Plugin Dependency
    While extensibility is a pro, relying on plugins for additional functionality can lead to maintenance issues, especially if plugins become outdated or incompatible.
  • Less Professional Support
    As an open-source project, professional support is limited compared to commercial options. Users primarily rely on community support.

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Analysis of DokuWiki

Overall verdict

  • DokuWiki is a well-regarded choice, particularly for users who need a straightforward and reliable wiki solution without the overhead of a database. It is suitable for both personal use and small to medium-sized enterprises seeking an efficient documentation system.

Why this product is good

  • DokuWiki is considered a good option for its simplicity and ease of use. It is a versatile and lightweight wiki software that doesn't require a database, making it easy to install and maintain. It uses plain text files, which simplifies backups and data portability. DokuWiki also supports a range of plugins and templates, allowing for customization, and it includes features like version control, access control lists, and multilingual support.

Recommended for

    DokuWiki is recommended for individuals or organizations looking for a simple, no-database wiki system. It is especially suitable for small teams, educational projects, personal knowledge management, and internal company documentation that prioritizes ease of use and low maintenance.

DokuWiki videos

+ Add

Dokuwiki Tutorial: Overview

More videos:

  • Review - Dokuwiki: Quick Walk Through

Notion videos

+ Add

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to DokuWiki and Notion)

DokuWiki

Notion

WiKis
100 100%
WiKis
0% 0
Productivity
0 0%
Productivity
100% 100
Note Taking
12 12%
Note Taking
88% 88
Project Management
0 0%
Project Management
100% 100

User comments

Share your experience with using DokuWiki and Notion. For example, how are they different and which one is better?
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Reviews

These are some of the external sources and on-site user reviews we've used to compare DokuWiki and Notion

DokuWiki Reviews

Top 12 Self-hosted Wiki Engines for 2024: A Comprehensive Guide
DokuWiki is an open-source wiki software that stands out for its simplicity and versatility. Key features include ease of installation and use, low system requirements, built-in access control lists, support for over 50 languages, and device independence. It doesn't require a database, making it easier to maintain and back up. DokuWiki is extensible with a large variety of...
Source: medevel.com
The 10 Best Self-hosted Wiki Software for Linux System
Dokuwiki is a highly flexible and easy-to-use open source wiki software that does not require a database. Many users love it due to its ease to use and fluent syntax. The lack of limitations, backup, and installation make it the favorite of any user who wishes to maintain a collaborative website.
Source: www.ubuntupit.com
Best 11 Open-source Free Wiki Engines for teams and enterprise in 2022
DokuWiki is a popular PHP-based open-source wiki that has been standing for years. It offers a multilingual support as it packed by a large community of experienced users and developer from all over the world.
Source: medevel.com
The Best 20 Wiki Software For Your Business& Internal Knowledge for 2022
DocuWiki is a versatile open-source wiki tool that is noted for its clean and readable syntax. Feature-packed and easy to install, this software can be used to build a corporate wiki, private notebook, and software manual. Its built-in access controls and authentication connectors make it a perfect choice for enterprises looking for a solid security system. Creating a...
Source: www.proprofskb.com
17 open source wiki engine/software
DokuWiki is a lightweight, standards compliant free PHP Wiki engine that allow you to create any kind of documentation. It has a simple yet powerful syntax which makes sure the data files remain readable outside the Wiki and eases the creation of structured texts. All data stored in plain text files – no database backend are required.
Source: gadgetxplore.com

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve
Top 10 Productivity Apps for MacOS 2025
Okay, I know, I know. Notion is probably the most predictable pick for a productivity app list. But here’s the thing: It’s popular for a reason. Notion’s flexibility, customisation, and overall smooth user experience make it a standout, no matter how many times it pops up on productivity lists. Whether you’re organising tasks, taking notes, or creating databases, Notion lets...
Source: dev.to
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
Source: www.ledgerteams.com
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io

Social recommendations and mentions

Based on our record, Notion seems to be more popular. It has been mentiond 441 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

DokuWiki mentions (0)

We have not tracked any mentions of DokuWiki yet. Tracking of DokuWiki recommendations started around Mar 2021.

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 11 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time 
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / about 1 year ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / over 1 year ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / over 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / almost 2 years ago
View more

What are some alternatives?

When comparing DokuWiki and Notion, you can also consider the following products

MediaWiki - MediaWiki is a free software wiki package written in PHP, originally for use on Wikipedia.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

XWiki - A powerful Open Source collaborative platform enhancing collaboration and communication.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

TiddlyWiki - a non-linear personal web notebook

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

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