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Flexopus is an all-in-one workplace management software, developed and 100% hosted in Germany, designed for modern hybrid offices. With flexible pricing, comprehensive features, and trusted security, Flexopus helps organizations optimize workspace usage, cut costs, and boost employee satisfaction.
Employees can easily book desks and workstations via desktop, mobile app, or interactive floor plans. Whether fixed or hot-desk setups. Filters like dual monitor, or height-adjustable desk simplify selection. Meeting rooms or conference spaces can be reserved in seconds, with optional catering or facility services added in just a few clicks.
Administrators define booking rules, block resources, and manage multiple sites. Hardware such as room signage, LED indicators, or tablets make availability instantly visible. Parking is fully integrated.
Visitor management is built-in: guests can be pre-registered, safety or privacy agreements shared digitally, and notifications ensure smooth arrivals.
The asset management module enables year-round tracking of IT devices and other resources, with full visibility into allocations, usage, and maintenance. Smart analytics with reports, heat maps, and live plans provide insights into desk, room, and parking utilization, enabling data-driven layout optimization and cost reduction.
Flexopus integrates seamlessly with Outlook, Exchange, Google Workspace, Microsoft Teams, and Slack. It supports SSO, Azure AD, SAML2, REST APIs, QR code check-in, multilingual UI, and concierge booking. All data is hosted exclusively in Germany, ISO 27001 certified, GDPR compliant, and protected under strict German data regulations.
Pricing is resource-based. Unlimited users can book without additional fees, making Flexopus the price-performance leader. With award-winning design, intuitive usability, and scalability from startups to enterprises, Flexopus delivers transparency, efficiency, and compliance in one solution.
The all-in-one solution!
FlexopusFlexopus's answer:
You can start using Flexopus within five workdays, which makes the desk sharing platform fast, easy to understand and immediately loved by users. Flexopus – the workplace management software base its pricing on resources: one resource is a desk, meeting room or parking space, and there is no per-user licensing. This means unlimited users can book without additional cost, making Flexopus the price-performance champion. Security and compliance are guaranteed: all data is hosted exclusively in Germany, GDPR and strict German data protection regulations are met, and ISO 27001 certification with TÜV Rheinland ensures high standards. Flexopus is not only most of the time the cheapest but also won the German Design Award for the best user interface.
Flexopus's answer:
Flexopus – the workplace management software enables companies to implement hybrid work, desk sharing and modernizing their office spaces in an easy way. Flexopus founders needed a solution to organize and optimize their office space and enabling new work models. Since they have a strong software background, they created Flexopus and the vision to modernize the working market. By optimizing workspace usage, reducing overhead, and creating an engaging, efficient working environment, Flexopus supports companies through a rich feature set, trusted security, and a flexible pricing model. And it saves costs and reduces environmental impact through the best usage of space.
Flexopus's answer:
Flexopus is the secure, intuitive, and cost-efficient workplace management platform – 100% Made in Germany. Hosting runs on dedicated Hetzner servers in Falkenstein with failover in Nuremberg, ensuring stability, independence from Amazon Web Services or Google Cloud, and ISO 27001–certified, GDPR-compliant data protection. A unique dual privacy system with customizable settings guarantees maximum security.
The platform is cloud-based and ready to use instantly without installation. It runs seamlessly across all devices, supports 12 languages, and integrates with Microsoft, Google, Slack and numerous IoT devices such as sensors, room signage, and hardware. Smart Analytics automatically deliver usage insights, helping companies reduce costs and optimize resources.
Flexopus is award-winning: the German Design Award underlines its outstanding user experience and self-explanatory design, resulting in fewer support tickets. Pricing is fair and stable, based on resources rather than users – typically saving customers around 50%, since most companies have fewer desks than employees. With no external investors, price stability is ensured long term.
The result: a workplace management solution that combines maximum data security, seamless integration, strong usability, and transparent pricing – trusted by organizations that value independence, efficiency, and sustainability.
Flexopus's answer:
Flexopus – the workplace mansgement software is explicitly focused on organizations that operate with hybrid or flexible workplace models or want to introduce a smart and digital desk sharing office model.
-Medium to Large Enterprises and Multisite Offices The platform is designed to scale from small and medium-sized companies to large enterprises: it supports multiple buildings, floors, resources, and complex setups. It integrates with corporate systems like Microsoft Teams, Outlook, Google Workspace, Azure AD, etc.
-Administrators, Facility Managers, and Workplace / Office Managers Flexopus facilitates managing spaces: implementing rules, tracking usage, maintaining workplace booking workflows, visitor management, analytics, etc.
-Organizations concerned with Compliance, Data Security, and Local Hosting Flexopus highlights ISO 27001 certification, GDPR-compliance, and local hosting among our core value propositions. This appeals to companies with stricter data protection requirements (especially in Europe/Germany).
-Multilingual and International Users Although based in Germany, Flexopus is used in 12 languages, so the audience includes international companies or those with diverse linguistic/user needs
Flexopus's answer:
Flexopus – the workplace management software is 100 % self developed by our IT specialists. We are a SaaS – Software as a Service company and offer an app for desktop, tablet and mobile devices. It’s a cloud-application (no installation needed), delivered via tenant-separated URLs for each organization.
-Frontend: Vue.js with TypeScript.
-Backend: Laravel (PHP framework)
-Identity/Access Integration: Supports SSO (single sign-on), Azure AD, Active Directory, SAML2, SCIM integration.
-Responsive / Cross-Device: Works on desktop, smartphone, tablet.
Flexopus's answer:
We love to work with every customer equally, no matter the size. Some of our workplace management and desksharing customers are:
-Mercedes Benz
-DHL
-AOK – Die Gesundheitskasse
-Deutsches Rotes Kreuz
-Fritz Kola
-Pfizer
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