The 17 Best Meeting Scheduler Apps and Tools

1

Assistant.to

#Appointments and Scheduling #Appointment Scheduling #Appointment Booking

2

Boomerang Calendar

Boomerang Calendar does not display the details of other events that are on your calendar to your recipients. Rather, it only shows when you are busy or free, and crucially, the times you've suggested to meet. Still, some people may find Boomerang a bit intrusive, seeing as it has access to your calendar, email, and contacts. Be sure to comb through Boomerang Calendar's privacy policy if you're on the fence.

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling

3

Boomerang for Gmail

Boomerang Calendar does not display the details of other events that are on your calendar to your recipients. Rather, it only shows when you are busy or free, and crucially, the times you've suggested to meet. Still, some people may find Boomerang a bit intrusive, seeing as it has access to your calendar, email, and contacts. Be sure to comb through Boomerang Calendar's privacy policy if you're on the fence.

#Email Productivity #CRM #Email Tools

4

Calendar

Google Calendar isn't quite as feature rich as other dedicated solutions (although there are some great settings), but it integrates tightly with all other Google apps, and because Google probably already has all your contacts and valuable information stored anyway, there's no added security risk. But the best part is that you won't need a new app—Google Calendar is already there.

#Appointments and Scheduling #Appointment Scheduling #Meeting Scheduling 2 social mentions

5

Calendly

You start by giving Calendly insight into when you're free by connecting it to your calendar (Google Calendar, iCal, Microsoft Office 365, or Outlook). Then you create different meeting options for the types of meetings you offer, such as "30-minute phone interview" or "initial client intake meeting." Calendly has a slew of details you can add to each meeting type you offer. Finally, you send a link to people who need to schedule meetings with you so that they can see when you're available and request the meetings they need.

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling 115 social mentions

6

Microsoft Outlook

You start by giving Calendly insight into when you're free by connecting it to your calendar (Google Calendar, iCal, Microsoft Office 365, or Outlook). Then you create different meeting options for the types of meetings you offer, such as "30-minute phone interview" or "initial client intake meeting." Calendly has a slew of details you can add to each meeting type you offer. Finally, you send a link to people who need to schedule meetings with you so that they can see when you're available and request the meetings they need.

#Email #Email Clients #Calendar 11 social mentions

7

FreeBusy

The other option is to share a link to your unique FreeBusy page, which shows when you're available. Anyone with the link can request a meeting with you in just a few clicks. You then accept or reject the proposed meetings. The FreeBusy page also has settings that let you build in buffer time between meetings and restrict the list of people who can request a meeting.

#Appointments and Scheduling #Productivity #Appointment Scheduling

8

Google Calendar

Google Calendar isn't quite as feature rich as other dedicated solutions (although there are some great settings), but it integrates tightly with all other Google apps, and because Google probably already has all your contacts and valuable information stored anyway, there's no added security risk. But the best part is that you won't need a new app—Google Calendar is already there.

#Calendar #Appointments and Scheduling #Email

9

Meekan

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling

If you use Gmail, you can use the Meetingbird Chrome extension to insert meeting times directly into your emails. A list of available times will be included in the email, and all the recipient has to do is click the best slot for them. It's a far more attractive way of doing things than most other interfaces.

11

Microsoft Teams

#Enterprise Communication #Team Collaboration #Communication 1 user reviews

12

HipChat

#Work Collaboration #Group Chat & Notifications #Messaging

13

Meetin.gs

The app also has a dashboard where you see all your upcoming meetings and relevant details on a timeline. One of the best aspects of Meetin.gs, however, is that it guides you toward holding better meetings because it includes tools for creating agendas and recording action items that result from your meetings. The web app lets you connect to Google Calendar easily, and you can create connections to other calendars by setting up an ICS-calendar feed. You'll need the iOS or Android mobile app to connect with other online calendars, including Outlook, Yahoo, and AOL.

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling

14

Meetingbird

If you connect Meetingbird to Zapier, you can do things like get notifications in your chat app whenever a meeting is scheduled or automatically add new Meetingbird meetings to your video conference app.

#Appointment Scheduling #Event Scheduling #Remote Meetings

If you use Gmail, you can use the Meetingbird Chrome extension to insert meeting times directly into your emails. A list of available times will be included in the email, and all the recipient has to do is click the best slot for them. It's a far more attractive way of doing things than most other interfaces.

16

NeedToMeet

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling

17

Pick

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling

18

Rallly

The main drawback to Rallly is it only lets you suggest dates, not times. It doesn't have any management tools or advanced scheduling features, either, much less offer connectivity with your calendar. But it does offer anonymity, and in certain circles, that's a critical component. It's free and open source, too.

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling 8 social mentions

#Appointments and Scheduling #Appointment Scheduling #Productivity

20

TimeZoneNinja

#Productivity #Meetings #Calendar And Scheduling

21

Vyte

The app offers a few special features when you use it with other people who also have Vyte.in accounts and use Google Calendar. For example, the app can show your colleagues' availability alongside yours whenever you're searching for a time to meet. When everyone who's invited to the meeting confirms the time, date, and place, Vyte.in automatically schedules the meeting on your calendar and sends invitations to attendees. The app also blocks of tentative meeting times before they're set in stone to prevent you from accidentally double-booking your time. Vyte.in integrates with other tools such as Slack and Webex video conferencing to make it as easy as possible to get your meetings started.

#Appointment Scheduling #Event Scheduling #Remote Meetings

22

Slack

Doodle also lets you create a unique URL where you can permanently display your availability based on a connected calendar, known as your MeetMe page. Google Calendar, Microsoft Office 365, and Outlook are supported, with an option to add other calendars via ICS feed. People who visit your MeetMe page can request a meeting by marking out a free time slot that works for them. Slack and Zoom integrations are also included.

#Communication #Group Chat & Notifications #Chat 208 social mentions

23

Xoyondo

#Productivity #Task Management #Appointments and Scheduling 10 social mentions

24

YouCanBook.me

#Appointments and Scheduling #Appointment Scheduling #Appointment Booking

25

Zapier

x.ai is also smart enough to have a Zapier integration. You can use it to do things like automatically send an SMS notification or Slack message whenever a new meeting is scheduled. These are just examples, though—Zapier will connect x.ai to all your favorite apps.

#Web Service Automation #Automation #API Tools 12 social mentions

26

Doodle

By connecting Doodle to Zapier, you can let people know whenever you create a new Doodle, or you can share the results of your Doodles with recipients or other folks.

#Appointments and Scheduling #Appointment Scheduling #Meeting Scheduling 16 social mentions