The 14 Best Meeting Scheduling Tools for 2022

1

Calendar

Next on the list of top online scheduling tools, we have two AI-based meeting scheduling apps. CalendarHero boasts several scheduling options for 1:1, group, and remote meetings, including scheduling links, an AI assistant for your inbox, and a standalone web scheduler. With CalendarHero, your invitees can book time using your real-time availability, or CalendarHero can send automated meeting requests for you. It sends your invitees automatic reminders, helps you balance your time with daily meeting limits, and keeps you on track with meeting briefings. To simplify remote scheduling, CalendarHero has 10+ direct video integrations, including Zoom, Webex, and Microsoft Teams, and adds conferencing details to your calendar events without you having to do a thing.

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2

Doodle

Similarly to Doodle, Rally lets you create a poll, where the participants decide on the best time for the meeting. Apart from being completely free to use, Rally’s added bonus which put it on our list of best meeting scheduling tools for 2022 is the comment box on the poll page. This allows the participants to discuss the meeting details and talk about the agenda beforehand.

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3

Bookafy

This product is great for scheduling appointments with candidates, employees or partners. Every staff in your organization can sync their calendar to Bookafy to show real time availability. Bookafy automatically sends confirmation emails, text message reminders, syncs to Teams, Zoom and Webex (plus others) to make for a really great automated appointment setting process. Bookafy syncs with Google, iCloud, Outlook and Exchange. Book one on one appointments (customer/staff), group events (multiple customers/staff) or multi staff appointments (multiple staff/one customer) which is a great combination for HR teams that need to book initial interviews as well as group meetings or panel interviews.

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4

Rally

Similarly to Doodle, Rally lets you create a poll, where the participants decide on the best time for the meeting. Apart from being completely free to use, Rally’s added bonus which put it on our list of best meeting scheduling tools for 2022 is the comment box on the poll page. This allows the participants to discuss the meeting details and talk about the agenda beforehand.

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5

NeedToMeet

Yet one more on our top online scheduling tools that lets your attendees know your availabilities. Instead of creating a poll like the previous apps on this list, NeedToMeet lets you block the hours you prefer in your calendar and send the options off. Then, you can book the meeting that gets the most votes. You can use their free account, but if you want the Outlook integration, you will have to pay.

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6

Calendly

Some meeting scheduling apps are more about keeping your calendar organized; making sure you don’t double-book or spread yourself too thin. Calendly is on our list of meeting scheduling tools for 2022 as it’s an easy and user-friendly solution to allow people a window into your availabilities. With a custom URL, people can book an appointment with you, which will integrate with your Google or Office 365 calendar. It sends automatic reminders before the appointment, reducing no-shows — which makes it a great tool for sales, as well as HR. It also allows for group scheduling.

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7

Pick

While everyone on your team needs to be using both Pick and Google Calendar for this solution to work, it’s well worth it. This app will schedule a group meeting by automatically scanning your team’s Google calendars to find availabilities, and then send you a list of options. You can also invite everyone directly from the app, which rightfully earns it a spot on the meeting scheduling tools in 2022.

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8

OnceHub

If your team mainly works remotely, ScheduleOnce is a must-have. With timezone recognition, this online meeting scheduling tool will ensure that you never have to attend another 6 am catch-up with Australia. It also offers several comprehensive features for teamwork for customer-facing scheduling, such as pooled availability, round-robin assignment, as well as reporting.

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9

Assistant.to

While only allowing one-to-one meetings, Assistant.to is still one of the most used meeting scheduling apps out there. It’s easy to use as a Google Chrome extension, and it’s free for Gmail. You start by blocking the times you’re free on your calendar. Your participants can then choose the best time for them and by that confirm the meeting. The solution also remembers your most common locations and availability, as well as sends notifications.

#Appointments and Scheduling #Appointment Scheduling #Appointment Booking

10

CalendarHero

Next on the list of top online scheduling tools, we have two AI-based meeting scheduling apps. CalendarHero boasts several scheduling options for 1:1, group, and remote meetings, including scheduling links, an AI assistant for your inbox, and a standalone web scheduler. With CalendarHero, your invitees can book time using your real-time availability, or CalendarHero can send automated meeting requests for you. It sends your invitees automatic reminders, helps you balance your time with daily meeting limits, and keeps you on track with meeting briefings. To simplify remote scheduling, CalendarHero has 10+ direct video integrations, including Zoom, Webex, and Microsoft Teams, and adds conferencing details to your calendar events without you having to do a thing.

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11

x.ai

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12

Clara

This is definitely not the cheapest option for the best meeting scheduling tools for 2022 but by far the most advanced. Clara is the closest to a human assistant that you can get, with the ability to learn your scheduling patterns and preferences — such as meeting durations, locations, times of the day and more. The future is already here.

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13

Cogsworth

Cogsworth is an online appointment scheduling and booking software designed to help businesses create booking pages and accept appointments from your customers. The Cogsworth platform caters to all service businesses such as doctors, schools, auto, repairs, beauty therapists, spas, gyms, clinics, pet services, restaurants, universities, child care providers, financial advisers, consultants and more.

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14

MeetFox

MeetFox is more than just a scheduling tool. You can schedule appointments, host in-browser video calls, charge for your meetings, bill clients with automatic invoicing, and process instant payments. MeetFox is highly customizable and can be completely white-labeled. You can create a professional booking page with your own logo and brand colors, customize confirmation emails, and embed a booking button into your email signature. MeetFox is popular with freelancers and startups that want an all-in-one solution that saves time and helps them automate their workflow.

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15

Google Calendar

While everyone on your team needs to be using both Pick and Google Calendar for this solution to work, it’s well worth it. This app will schedule a group meeting by automatically scanning your team’s Google calendars to find availabilities, and then send you a list of options. You can also invite everyone directly from the app, which rightfully earns it a spot on the meeting scheduling tools in 2022.

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