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WhenFor.us VS WhenAvailable

Compare WhenFor.us VS WhenAvailable and see what are their differences

WhenFor.us

Free group availability finder — share a link, everyone marks when they’re free, the best time shows up as a heatmap. No sign-up, no ads.

Rating
0 reviews
Pricing
Free Free trial
Alternatives Is it good?
WhenAvailable

WhenAvailable is an excellent event management tool that allows scheduling the dinner party, book club meeting, and guys’ night out with simple and best ideas.

Rating
0 reviews
Alternatives Is it good?
Sugarbug
Connect your tools into a living knowledge graph. Sugarbug captures every signal to deliver compounding insights and unified context. sponsored

Which is more popular?

Based on our record, WhenAvailable seems to be more popular. It has been mentioned 1 time since March 2021.

social mentions
0 vs 1
When To Meet popularity
100% vs 0%
alternatives listed
20 vs 81

Base details

Website, pricing, platforms and company facts side by side.

WhenFor.us
WhenAvailable
Website whenfor.us whenavailable.com
Pricing
Free Free trial
Official pricing
Platforms
Web
—
Company Startup from the United States · 1 - 9 employees · 2026 —
Listed in
When To Meet Meeting Poll Meeting Scheduler Group Meetings Online Meetings Appointments and Scheduling Calendar And Scheduling Event Management Event Planning Communication Productivity Meetings +9
Office & Productivity Appointments and Scheduling Appointment Scheduling Event Scheduling +1

About WhenFor.us and WhenAvailable

In their own words, as submitted to SaaSHub.

WhenFor.us
WhenAvailable

WhenFor.us finds the best time for a group to meet without the usual friction. Create an event in a few seconds, share the link, and each person paints the time slots they're available. The results combine into a heatmap that shows at a glance when the most people are free. No accounts, ever. Not...

Read more about WhenFor.us

No description of WhenAvailable yet.

Features and specs

What each product offers, as listed by its team.

WhenFor.us 4 features
WhenAvailable 4 features
  • No Sign-Up Required
    No accounts for organizers or participants — open the link and mark your times
  • Shareable Links
    One link per event, built for group chats (WhatsApp, Discord, Slack, iMessage)
  • Availability heatmap
    Everyone’s free slots overlay into a heatmap showing the best time at a glance
  • Mobile-first
    Drag-to-paint availability designed for touch screens
  • User-Friendly Interface
    WhenAvailable offers a simple and intuitive interface that makes it easy for users to schedule and manage their appointments efficiently.
  • Integration Features
    The platform supports integration with several calendar applications, which helps users to synchronize their schedules seamlessly.
  • Real-Time Availability
    It provides real-time visibility into available slots, reducing the back-and-forth communication typically involved in scheduling meetings or events.
  • Adaptive to Different Needs
    The tool can be adapted for various scheduling needs, from personal appointments to professional meeting setups.

Possible disadvantages

  • Limited Free Plan Features
    The free version of WhenAvailable may not provide access to all features, encouraging users to upgrade to a paid plan for full functionality.
  • Potential Learning Curve
    New users might experience a learning curve when first navigating the features of the platform, especially if they are unfamiliar with scheduling software.
  • Dependent on Internet Access
    Since WhenAvailable is a web-based tool, it requires a reliable internet connection to access and manage schedules, which could be limiting in areas with poor connectivity.

Videos

Walkthroughs and reviews on video.

WhenFor.us 0 videos + Add
WhenAvailable 1 video + Add

No WhenFor.us videos yet. You could help us improve this page by suggesting one.

Planning your event starts with finding the best time

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100
WhenFor.us
WhenAvailable
100% 100%
When To Meet
0% 0%
10% 10%
Appointments and Scheduling
90% 90%
100% 100%
Online Meetings
0% 0%
0% 0%
Office & Productivity
100% 100%

Questions & Answers

As answered by people managing WhenFor.us and WhenAvailable.

What makes your product unique?

WhenFor.us's answer

  • Nobody needs an account. Not the organizer, not the participants. The link is the whole product.
  • Built for the group chat, not the desktop. Most people open a scheduling link on their phone from WhatsApp, Discord or iMessage. The availability grid is designed for a thumb, not a mouse.
  • The answer is visual. Everyone's free times overlay into a heatmap, so the best slot is obvious without reading a table.
  • Nothing to clean up. No ads, no upsells, events delete themselves after they're over.

Why should a person choose your product over its competitors?

WhenFor.us's answer

  • vs. When2meet: same idea, but it works on a phone, looks like it was made this decade, and handles time zones.
  • vs. Doodle: no account, no paywall, no ads, no "upgrade to see results."
  • vs. Calendly / Cal.com: those are for booking one person's time. WhenFor.us is for finding when a group is free.
  • vs. LettuceMeet / Rallly: comparable features, with a cleaner mobile experience and five languages.

How would you describe the primary audience of your product?

WhenFor.us's answer

Anyone who has to get 4-15 people in the same place at the same time: D&D and board game groups, bands, sports teams, study groups, volunteer coordinators, families planning a dinner, and small remote teams scheduling a call across time zones. The common thread is that they organize in a group chat and nobody wants to install an app or create an account for it.

What's the story behind your product?

WhenFor.us's answer

Built out of frustration with the existing options: When2meet is unusable on a phone, Doodle keeps pushing paid plans, and everything else wants a login before you can do anything. The goal was a tool you can hand to a group chat and get an answer back from without anyone asking "what is this and why do I need an account." It launched in October 2026 and will stay free and ad-free.

Which are the primary technologies used for building your product?

WhenFor.us's answer

  • Vanilla JavaScript frontend, no framework
  • Server-rendered pages with per-language subfolders

User comments

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Reviews and articles

External articles and on-site reviews we used to compare the two products.

WhenFor.us no reviews yet
WhenAvailable no reviews yet

We have no reviews of WhenFor.us yet. Be the first one to post

Social recommendations and mentions

Recommendations tracked on public social media and blogs since March 2021.

WhenFor.us 0 mentions
WhenAvailable 1 mention

Tracking WhenFor.us since Oct 2026.

  • What free software or website can I use to create a survey where users can easily fill-out existing editable PDF forms without the need to download and re-upload the template?
    No pdfs involved but this site might be useful to you. They have a free and paid tier. When Available. Source: over 4 years ago

Alternatives to WhenFor.us and WhenAvailable

When comparing WhenFor.us and WhenAvailable, you can also consider the following products.

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