Substack VS Todoist

Compare Substack VS Todoist and see what are their differences

Rating: 0 reviews
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PrivacyNotes

Notes, tasks, passwords, journal, files, calendar, contacts and bookmarks, with mood and medication tracking. Encrypted on your device. Open source, no ads, no trackers. Free forever; Pro is a one-time purchase. sponsored

Note: These products don't have any matching categories. If you think this is a mistake, please edit the details of one of the products and suggest appropriate categories.

Which is more popular?

Todoist might be a bit more popular than Substack. We know about 134 links to it since March 2021 and only 111 links to Substack.

social mentions: 111 vs 134
Blogging popularity: 100% vs 0%

Base details

Website, pricing, platforms and company facts side by side.

	Substack	Todoist
Website	substack.com	todoist.com
Pricing	—	Official pricing
Company	Startup from the United States	Startup from Poland
Listed in	Creators Blogging Paid Newsletters CMS +1	Todos Task Management Project Management Productivity +1

Features and specs

What each product offers, as listed by its team.

Substack 6 features

Todoist 7 features

Ease of Use
Substack offers a user-friendly interface that makes it easy for writers to publish and monetize their newsletters.
Built-in Monetization
Writers can easily charge readers for subscriptions, allowing for straightforward monetization.
Direct Audience Connection
Substack allows writers to build a direct relationship with their audience via email, which can lead to a more engaged readership.
Discovery and Community
Features like staff picks and recommendations help writers get discovered by new readers.
No Upfront Costs
Substack does not charge upfront fees; instead, it takes a percentage of subscription revenues, making it easier to start.
Content Ownership
Writers retain full ownership of their content, giving them more control over their work.

Possible disadvantages

Revenue Share
Substack takes a 10% cut of subscription revenues, which can add up for writers with a large subscriber base.
Limited Customization
The platform has limited customization options compared to building a custom website or using more flexible CMS options.
Dependency on Platform
Relying on Substack means depending on its policies and infrastructure, which could pose risks if the platform changes its terms or features.
Competition
As more writers join Substack, it can become challenging to stand out amidst the growing competition.
Email Deliverability
Writers may face issues with email deliverability, as some newsletters may end up in spam folders.
Payment Processing Fees
Besides Substack's fee, payment processors like Stripe also take a percentage, further reducing net earnings for writers.

Cross-Platform Availability
Todoist is available on multiple platforms, including web, iOS, Android, macOS, and Windows, ensuring that you can access your tasks from virtually any device.
Collaboration Features
Allows users to share projects, assign tasks, and add comments, making it ideal for team collaboration.
User-Friendly Interface
Offers a clean and intuitive design that is easy to navigate, making task management straightforward.
Advanced Task Management
Supports advanced features such as recurring tasks, labels, filters, and priorities, allowing for detailed and structured task organization.
Integration with Other Apps
Integrates seamlessly with a variety of other productivity tools like Google Calendar, Slack, and Dropbox to enhance workflow.
Karma System
Incorporates a gamification aspect where users earn points (Karma) for completing tasks, helping to boost motivation and productivity.
Offline Mode
Offers offline access, allowing users to manage their tasks even without an internet connection.

Possible disadvantages

Limited Free Version
The free version has limited features and storage, which might hinder full utilization for more complex task management.
Subscription Costs
The premium and business plans can be relatively expensive compared to some alternatives, potentially being a barrier for budget-conscious users.
Steep Learning Curve for Advanced Features
While the basic features are user-friendly, mastering the more advanced functions can take some time.
Lack of Native Time Tracking
Todoist does not have built-in time tracking features, which might be a drawback for users looking to log the time spent on tasks.
Dependence on Third-Party Integrations
Many advanced functionalities rely heavily on third-party integrations, which may require additional subscriptions and complicate the setup.
Notification Overload
Users may find themselves overwhelmed with notifications, particularly in collaborative projects with many updates.

Analysis

An editorial look at what each product does well and who it suits.

Substack

Todoist

Overall verdict

Substack is a good choice for writers seeking autonomy and a straightforward way to monetize their content. However, it may not be the best fit for those who prefer working within the framework of a larger publication or those unfamiliar with the challenges of building and maintaining a subscriber base.

Why this product is good

Substack is a platform that allows writers, journalists, and content creators to publish and monetize their newsletters. It is praised for its ease of use, built-in subscription system, and direct-to-consumer model which enables writers to retain control over their audience and content. The platform has attracted both independent writers and established journalists seeking the freedom to monetize their work without traditional media constraints.

Recommended for

Independent writers and journalists
Content creators looking to monetize their work
Individuals seeking a direct relationship with their audience
Those who appreciate simplicity in publishing

Overall verdict

Todoist is a strong choice for individuals and teams looking for a reliable and user-friendly task management solution. Its blend of simplicity and powerful features provides a flexible environment that caters to both casual users and productivity enthusiasts.

Why this product is good

Todoist is considered a good task management tool by many users due to its intuitive design, cross-platform availability, and effective features such as task prioritization, project organization with labels and filters, and collaboration capabilities. It integrates well with various apps and services like Google Calendar, Slack, and Dropbox, enhancing its utility for personal productivity and team projects.

Recommended for

Individuals who want a simple yet effective task manager
Professionals who need to organize projects and collaborate with teams
Users seeking a cross-platform solution available on desktop, mobile, and web
People integrating productivity tools with other services like calendars and communication apps
Anyone looking to enhance their personal and work productivity systematically

Videos

Walkthroughs and reviews on video.

Substack 5 videos + Add

Todoist 2 videos + Add

Monetizing Podcasts and Newsletters - Chris Best of Substack and Jonathan Gill of Backtracks

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100

Substack

Todoist

100% 100%

Blogging

0% 0%

Task Management

100% 100%

CMS

0% 0%

Productivity

100% 100%

User comments

Share your experience with using Substack and Todoist. For example, how are they different and which one is better?

Reviews and articles

External articles and on-site reviews we used to compare the two products.

Substack no reviews yet

Todoist no reviews yet

25+ Medium Alternative Platforms for Publishing Articles
forgefusion.io · Dec 2023

Substack offers writers of all experience levels the ability to write an email newsletter that’s profitable through subscriptions. Substack provides purpose-built web and newsletter publishing tools to enable writers...
10 Best Medium Alternatives for Reading and Publishing
www.geeksforgeeks.org · Nov 2023

What sеts Substack apart is its sеamlеss intеgration of contеnt crеation and subscription-basеd monеtization. Substack’s usеr-friеndly intеrfacе, distribution tools, and support for various contеnt formats make it a...
9 Best Medium Alternatives for Making Money With Your Writing in 2023
www.authorityhacker.com · Sep 2023

Substack and Medium differ primarily in their monetization methods. Medium pays creators based on reader engagement, while Substack enables writers to monetize directly through paid subscriptions to their newsletters....

The Best ADHD Apps for Adults: Top 8 Picks for Better Productivity
dev.to · Jun 2025

Todoist excels at organizing tasks clearly, providing intuitive categorization and easy reminders on virtually every device.
The 10 best Asana alternatives in 2024
zapier.com · May 2024

Todoist is also available on just about every platform imaginable, so no matter where you are, you can brain-dump new tasks in seconds, without interrupting your flow more than necessary. Easily sort tasks into...
11 Best Google Keeps Alternatives for 2024
upbase.io · Apr 2024

For example, clicking the ‘+’ button and typing ‘Team meeting on Monday at 2 PM’. Todoist will immediately understand and set the task’s due date for Monday at 2 PM. You can also type to set the task’s reminders,...

Social recommendations and mentions

Recommendations tracked on public social media and blogs since March 2021.

Substack 111 mentions

Todoist 134 mentions

UK Defence Startups Are Being Denied Banking Services Under ESG Rules
Books have already been written on this, some as early as 1945 (That Hideous Strength, C.S. Lewis). Otherwise I can recommend basically everything by Curtis Yarvin and Kevin Dolan (https://substack.com/@exitgroup,... - Source: Hacker News / 13 days ago
Show HN: Sphinx – a hook that quizzes you on your AI agent's code before push
We built something quite similar 6 months ago called PEAK (Proof of Effort And Knowledge). Blog post and YT video here: https://substack.com/@jeffksmithjr/p-195763168 Our version has its own TUI and was intended for semi-adversarial... - Source: Hacker News / 15 days ago
Why Isn't the Industry Freaking Out About DeepSeek 4.1 Flash?
Https://substack.com/@rubenafo/note/c-332218129?r=26y5kn&utm_source=notes-share-action&utm_medium=web. - Source: Hacker News / 25 days ago

The Power of Daily Task Automation: Boosting Efficiency and Well-being
Daily task automation is a powerful tool for enhancing efficiency, productivity, and well-being. By automating repetitive tasks, individuals and businesses can save time, reduce errors, and focus on creative and strategic work. With... - Source: dev.to / over 1 year ago
Time management: Learn how to make a huge difference in your productivity
Write down your daily tasks in a notebook. After completing each task, put a tick next to it. This gives you a great sense of reward like you’ve accomplished something. If there’s something you cannot work on during the day, record it in... - Source: dev.to / almost 2 years ago
Boost Your Efficiency with the Ultimate Awesome Efficiency List
Todoist: A powerful task manager that lets you organize tasks, set priorities, and collaborate with others. - Source: dev.to / about 2 years ago

Alternatives to Substack and Todoist

When comparing Substack and Todoist, you can also consider the following products.

Ghost
Ghost is a fully open source, adaptable platform for building and running a modern online publication. We power blogs, magazines and journalists from Zappos to Sky News.

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Trello
Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

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Medium
Welcome to Medium, a place to read, write, and interact with the stories that matter most to you.

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TickTick
TickTickis a cross-platform to-do list app & task manager helps you to get all things done and make life well organized.

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beehiiv
beehiiv empowers people to create, monetize, and grow by providing the most powerful and robust newsletter platform, holistically under one roof.

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Asana
Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

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