Software Alternatives, Accelerators & Startups

SmartDocuments VS FileInvite

Compare SmartDocuments VS FileInvite and see what are their differences

SmartDocuments logo SmartDocuments

Document creation & automation solution

FileInvite logo FileInvite

Stop chasing your customers for documents FileInvite's secure document collection software automates document collection workflows so you can unlock revenue faster.
  • SmartDocuments Homepage
    Homepage //
    2024-07-31
  • SmartDocuments Questionnaire screen document generation
    Questionnaire screen document generation //
    2024-07-31
  • SmartDocuments Smart Template Builder
    Smart Template Builder //
    2024-07-31

SmartControl gives you access to the created templates in one single management environment. In this environment, rights are granted to authorized employees and regulating who has access to which document is easy. With SmartControl, you create various integrations and stay in control of the creation and quality of all your outgoing documents.

In the SmartEditor, your template managers create the document templates. This environment also determines which data can be entered via the Q&A screen later. Think of an address, the (current) date, a salutation, or even whole paragraphs. You create the questions in the editor and drag and drop them into the document template, meaning no technical knowledge is required. The SmartEditor also applies your corporate identity, which can only be changed by assigned administrators.

  • FileInvite Landing page
    Landing page //
    2022-03-24

Accelerate key stages in your document management processes using out-of-the-box automation. Easily request files, documents, forms & signatures from your clients โ€“ set a due date and save hours as your requests are returned to you effortlessly.

FileInvite automatically converts returned files to PDF and syncs with your favorite cloud storage system, CRM, or LOS using native integrations and API. Try it for yourself with a free 14-day trial.

FileInvite

$ Details
paid Free Trial $17.99 / Monthly (Basic)
Platforms
Browser Web Google Chrome Firefox
Startup details
Country
United States
State
Colorado
City
Denver
Founder(s)
James Sampson
Employees
20 - 49

SmartDocuments features and specs

  • High Volume
    Massive batch document creation in short time
  • Building blocks
    With a building block, you can easily reuse recurring information in other templates
  • Alternatives
    Option to place different pieces of text in different places in the document based on one choice.
  • Version management
    Remembers all template versions, including comments about the changes. Previous versions can easily be reinstated
  • Active Directory
    Synchronize accounts from your AD with SmartDocuments. Simplifying user administration by doing it from one location.
  • Rights
    Easily assign user rights to both users and administrators.
  • Languages
    The SmartWizard is available in the following languages: NL, DE, SE, EN, ES, FR, HU, and CZ.
  • Preview
    A real-time example of the document during drafting.
  • Email plugin
    Quickly send emails based on templates.
  • Co-authoring
    Does a document need to be checked or signed by colleagues? The co-authoring functionality can facilitate this.
  • Concept storage
    Did something come up during the creation of a document? Temporarily store it to continue later safely.
  • Accessible WCAG compliant documents
    Perceivable | Operable | Understandable | Robust
  • Redact
    Redact personal data in documents

FileInvite features and specs

  • Ease of Use
    FileInvite offers an intuitive interface which makes it easy for users to request, track, and manage document collection without needing extensive training.
  • Automation
    The platform automates follow-up emails and reminders to clients, saving significant time and reducing the burden on administrative staff.
  • Security
    FileInvite uses high-level encryption and secure storage, ensuring that sensitive documents are protected and comply with various data protection regulations.
  • Integrations
    FileInvite integrates with numerous third-party applications such as Google Drive, Dropbox, and various CRM systems, streamlining the workflow.
  • Customizable Templates
    The software allows users to create and use customizable templates for document requests, improving consistency and efficiency.
  • Client Portal
    Provides clients with a dedicated portal where they can easily upload documents, improving the client experience.

Possible disadvantages of FileInvite

  • Cost
    For small businesses or individual users, the pricing might be on the higher side, especially considering other lower-cost alternatives available.
  • Learning Curve
    While generally user-friendly, some users might find an initial learning curve in understanding all the features and making the most of the platform.
  • Dependence on Internet
    Since FileInvite is a cloud-based solution, an Internet connection is mandatory for access and functionality, which might be a limitation in areas with poor connectivity.
  • Customization Limitations
    Although it offers customizable templates, there can be limitations in full customization options depending on the user's needs.
  • Platform Updates
    As with any software, occasional updates can lead to temporary disruptions or require users to adapt to new interfaces and functionalities.

Analysis of FileInvite

Overall verdict

  • FileInvite is generally considered a good tool for businesses needing an efficient, reliable, and secure way to manage document requests and collections. Its ease of use and robust feature set make it a solid choice for organizations of varying sizes and needs.

Why this product is good

  • FileInvite is known for its user-friendly platform that simplifies the process of requesting and receiving documents securely. It helps automate document collection, reduces administrative work, and minimizes the chances of human error in the document gathering process. The platform also provides features like reminders, secure storage, and integrations with other tools, enhancing productivity and efficiency for businesses that require regular document collection from clients or partners.

Recommended for

    FileInvite is particularly recommended for professionals and businesses in sectors such as finance, legal, real estate, insurance, and any other industries where there is a frequent requirement to request, collect, and manage documents from clients or stakeholders in a secure and organized manner.

SmartDocuments videos

SmartDocuments | Document Automation Software Solution

More videos:

  • Review - SmartDocuments introduction

FileInvite videos

FileInvite Explained

More videos:

  • Review - David's team use FileInvite to collect documents and get more clients
  • Review - Fundera Case Study

Category Popularity

0-100% (relative to SmartDocuments and FileInvite)
Document Automation
100 100%
0% 0
Document Management
25 25%
75% 75
File Sharing
0 0%
100% 100
PDF Tools
100 100%
0% 0

Questions & Answers

As answered by people managing SmartDocuments and FileInvite.

What makes your product unique?

SmartDocuments's answer

30+ years helping large organizations have brought us a wealth of knowledge and expertise we bring towards every project we do. Our software has been updated with this knowledge, being able to handle complex document templates but also high volumes in short time. Stability of software is one core pillars as hundreds of thousand people rely on our software on a daily basis.

Why should a person choose your product over its competitors?

SmartDocuments's answer

We bring Experience how to efficiently create documents from large organsations from over the globe with high security standards and high demands. We have sharpened our tool and reimagined how to build documents more efficiently.

What's the story behind your product?

SmartDocuments's answer

โ€œWhy make things more difficult than they need to be?โ€ It was with this attitude that Marco Drost started SmartDocuments in 1994. Convinced that document automation results in greater efficiency, he worked hard to build smart software solutions. Our goal is to provide organizations with simple and flexible software that enables them to create documents and manage templates with minimal effort, using trusted programs, working smarter, faster, and completely compliant with their corporate identity.

Who are some of the biggest customers of your product?

SmartDocuments's answer

  • Wolters Kluwer
  • Philips

How would you describe the primary audience of your product?

SmartDocuments's answer

Working for large organizations that are document heavy users

User comments

Share your experience with using SmartDocuments and FileInvite. For example, how are they different and which one is better?
Log in or Post with

Reviews

These are some of the external sources and on-site user reviews we've used to compare SmartDocuments and FileInvite

SmartDocuments Reviews

We have no reviews of SmartDocuments yet.
Be the first one to post

FileInvite Reviews

5 Popular Ways to Sign Forms Online
Listed as an emerging favorite for 2022 by software review platform Capterra, FileInvite is a secure file sharing and client portal SaaS platform. With broad applications in lending and other financial services, FileInvite allows users to sign documents with authenticated digital signatures and upload them through a 256-bit encryption-secured client portal.
Top 5 Best Document Management Software With Client Portal in 2022
FileInvite is revolutionizing the way professionals worldwide seek documents and information from their clients. FileInvite's secure document portal solution replaces email processes in high-document applications such as mortgage applications, education enrollment, legal affairs, accounting, human resources, and banking.
10 best free electronic signature apps to eSign PDF
You receive several good features with FileInvite such as the ability to create templates, invite multiple users to sign a document, and sending notifications to customers by emails and texts. Drawbacks include a lack of customization in the template design and an un-optimized workflow.

What are some alternatives?

When comparing SmartDocuments and FileInvite, you can also consider the following products

Templafy - Document assembly & management software

Content Snare - Document collection for accounting firms, mortgage brokers, law firms, and professional services. Auto-saves, auto-reminds, ISO 27001 certified.

Documentero - Turn your documents into templates that can generate .docx or .pdf documents using shareable forms or API

Oracle Bharosa - Oracle Bharosa is a fraud and identity theft control system that helps you combat these problems in your organization.

Conga Document Generation - Every document has big potential to help push your business forward. Unleash that potential with Conga's engaging documents capabilities and see how easy it can be to build, manage, and work on documents anywhere business takes you.

Clustdoc - Clustdoc is a professional Client Onboarding and Verification Software.