Software Alternatives, Accelerators & Startups

Templafy VS SmartDocuments

Compare Templafy VS SmartDocuments and see what are their differences

Templafy logo Templafy

Document assembly & management software

SmartDocuments logo SmartDocuments

Document creation & automation solution
  • Templafy Landing page
    Landing page //
    2023-09-17
  • SmartDocuments Homepage
    Homepage //
    2024-07-31
  • SmartDocuments Questionnaire screen document generation
    Questionnaire screen document generation //
    2024-07-31
  • SmartDocuments Smart Template Builder
    Smart Template Builder //
    2024-07-31

SmartControl gives you access to the created templates in one single management environment. In this environment, rights are granted to authorized employees and regulating who has access to which document is easy. With SmartControl, you create various integrations and stay in control of the creation and quality of all your outgoing documents.

In the SmartEditor, your template managers create the document templates. This environment also determines which data can be entered via the Q&A screen later. Think of an address, the (current) date, a salutation, or even whole paragraphs. You create the questions in the editor and drag and drop them into the document template, meaning no technical knowledge is required. The SmartEditor also applies your corporate identity, which can only be changed by assigned administrators.

Templafy

$ Details
-
Platforms
-
Release Date
2014 January
Startup details
Country
Denmark
State
Hovedstaden
City
Copenhagen
Founder(s)
Christian Lund
Employees
250 - 499

SmartDocuments

Pricing URL
-
$ Details
paid โ‚ฌ5000.0 / Annually
Platforms
SAP Microsoft Teams
Release Date
-

Templafy features and specs

  • Centralized Management
    Templafy allows organizations to manage all document templates, assets, and brand elements from a centralized platform, ensuring consistency and compliance across all company materials.
  • Integrations
    Templafy offers seamless integration with popular platforms like Microsoft Office, G Suite, and other enterprise software, facilitating easy adoption and use within existing workflows.
  • Brand Compliance
    The platform ensures that all documents and presentations adhere to the company's brand guidelines, reducing the risk of brand misrepresentation.
  • User-Friendly Interface
    Its intuitive and user-friendly interface makes it easy for employees to generate and customize documents without extensive training.
  • Template Automation
    With Templafy's automation features, users can quickly create personalized documents and presentations using pre-approved templates and content, saving time and minimizing errors.
  • Scalability
    Templafy is suitable for organizations of all sizes and can scale according to the organization's needs, making it a flexible solution for growing companies.

Possible disadvantages of Templafy

  • Cost
    The platform can be expensive, especially for smaller businesses or startups, as pricing may not be as accessible as other document management solutions.
  • Complexity
    While it offers many advanced features, the initial setup and customization may be complex and require IT support, which could be a barrier for companies without dedicated technical staff.
  • Limited Offline Functionality
    Templafy requires an internet connection to access and use its features optimally, which could be a limitation for users who need to work offline frequently.
  • Learning Curve
    Despite its user-friendly interface, the breadth of features available might result in a steeper learning curve for some users, particularly those less familiar with advanced document management tools.

SmartDocuments features and specs

  • High Volume
    Massive batch document creation in short time
  • Building blocks
    With a building block, you can easily reuse recurring information in other templates
  • Alternatives
    Option to place different pieces of text in different places in the document based on one choice.
  • Version management
    Remembers all template versions, including comments about the changes. Previous versions can easily be reinstated
  • Active Directory
    Synchronize accounts from your AD with SmartDocuments. Simplifying user administration by doing it from one location.
  • Rights
    Easily assign user rights to both users and administrators.
  • Languages
    The SmartWizard is available in the following languages: NL, DE, SE, EN, ES, FR, HU, and CZ.
  • Preview
    A real-time example of the document during drafting.
  • Email plugin
    Quickly send emails based on templates.
  • Co-authoring
    Does a document need to be checked or signed by colleagues? The co-authoring functionality can facilitate this.
  • Concept storage
    Did something come up during the creation of a document? Temporarily store it to continue later safely.
  • Accessible WCAG compliant documents
    Perceivable | Operable | Understandable | Robust
  • Redact
    Redact personal data in documents

Analysis of Templafy

Overall verdict

  • Overall, Templafy is a well-regarded tool that strengthens document management and brand compliance. It caters to companies looking for an efficient way to manage templates and digital assets across various departments.

Why this product is good

  • Templafy is considered a good solution for businesses seeking to enhance their document management and creation processes. It integrates seamlessly with platforms like Microsoft Office, providing a centralized repository for company templates and brand assets. Its features include compliance support, easy updates to company-wide templates, and user-friendly access to assets, which help ensure consistency across business documents. These capabilities make it particularly valuable for large organizations that prioritize brand consistency and document accuracy.

Recommended for

    Templafy is particularly recommended for medium to large enterprises that require a streamlined approach to managing corporate templates, ensuring brand consistency, and enhancing productivity in document creation workflows. It is beneficial for industries such as legal, finance, marketing, and any other sectors where document standardization is crucial.

Templafy videos

The Future of Business Documents: Templafy platform in 2020

More videos:

  • Review - Intro to Templafy with MS Office & Office 365
  • Demo - Templafy Library and Dynamics Demo

SmartDocuments videos

SmartDocuments | Document Automation Software Solution

More videos:

  • Review - SmartDocuments introduction

Category Popularity

0-100% (relative to Templafy and SmartDocuments)
Document Automation
72 72%
28% 28
Document Management
64 64%
36% 36
Other B2B Software
100 100%
0% 0
PDF Tools
0 0%
100% 100

Questions and Answers

As answered by people managing Templafy and SmartDocuments.

What makes your product unique?

SmartDocuments's answer:

30+ years helping large organizations have brought us a wealth of knowledge and expertise we bring towards every project we do. Our software has been updated with this knowledge, being able to handle complex document templates but also high volumes in short time. Stability of software is one core pillars as hundreds of thousand people rely on our software on a daily basis.

Why should a person choose your product over its competitors?

SmartDocuments's answer:

We bring Experience how to efficiently create documents from large organsations from over the globe with high security standards and high demands. We have sharpened our tool and reimagined how to build documents more efficiently.

What's the story behind your product?

SmartDocuments's answer:

โ€œWhy make things more difficult than they need to be?โ€ It was with this attitude that Marco Drost started SmartDocuments in 1994. Convinced that document automation results in greater efficiency, he worked hard to build smart software solutions. Our goal is to provide organizations with simple and flexible software that enables them to create documents and manage templates with minimal effort, using trusted programs, working smarter, faster, and completely compliant with their corporate identity.

Who are some of the biggest customers of your product?

SmartDocuments's answer:

  • Wolters Kluwer
  • Philips

How would you describe your primary audience?

SmartDocuments's answer:

Working for large organizations that are document heavy users

User comments

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