Software Alternatives, Accelerators & Startups

Planless.io VS Trello

Compare Planless.io VS Trello and see what are their differences

Planless.io logo Planless.io

Always know that you have the best organization in place. Planless.io leverages Artificial intelligence to constantly, instantly and automatically calculate who on your team should do what/when and when things will be done.

Trello logo Trello

Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.
  • Planless.io Landing page
    Landing page //
    2023-04-07

Always know that you have the best organization in place.

Planless.io leverages Artificial intelligence to constantly, instantly and automatically calculate who on your team should do what/when and when things will be done.

In Planless.io, you don't need to assign and re-assign tasks to people continually and manage their workload. Our prediction engine does that for you and ensures you always have the best plan in place.

  • Trello Landing page
    Landing page //
    2023-07-23

Planless.io

$ Details
paid Free Trial โ‚ฌ10.0 / Monthly (/user/month)
Platforms
Browser Web Cloud
Release Date
2019 October

Trello

Website
trello.com
$ Details
freemium $12.5 / Monthly (Per user - Business Class)
Platforms
-
Release Date
-

Planless.io features and specs

  • AI-Powered Task Management
    Planless.io uses artificial intelligence to help manage tasks by predicting the most optimal allocation of resources, thus saving time and increasing efficiency.
  • Real-Time Collaboration
    The platform provides tools for real-time collaboration, allowing team members to communicate and work together seamlessly, which enhances teamwork and productivity.
  • User-Friendly Interface
    Planless.io offers an intuitive and easy-to-navigate interface that simplifies task management and project tracking for users.
  • Customizability
    The software allows customization of workflows and task views, making it adaptable to various team sizes and project requirements.

Possible disadvantages of Planless.io

  • Pricing
    The cost of using Planless.io may be relatively high compared to some competitors, which could be a barrier for smaller teams or startups with limited budgets.
  • Learning Curve for AI Features
    While the AI features are beneficial, they might come with a learning curve, especially for users unfamiliar with AI-driven tools.
  • Limited Integrations
    Planless.io may have fewer integrations with other popular software tools compared to competitors, potentially limiting its use within existing tech ecosystems.
  • Dependency on Internet
    As a web-based platform, Planless.io requires a stable internet connection, which may pose challenges for teams working in areas with unreliable connectivity.

Trello features and specs

  • User-Friendly Interface
    Trello's drag-and-drop interface is intuitive and easy to navigate, making it accessible for users of all skill levels.
  • Collaborative Features
    Trello allows for real-time collaboration, with features like comments, mentions, and attachments, making team communication seamless.
  • Customization Options
    Users can customize boards with different backgrounds, labels, and stickers. Additionally, Trello offers Power-Ups to extend functionality.
  • Cross-Platform Availability
    Trello is available on iOS, Android, and web, allowing users to stay connected and manage tasks from multiple devices.
  • Integration Support
    Trello integrates with a variety of other tools such as Slack, Google Drive, and Jira, enhancing its functionality and adaptability.
  • Free Tier
    Trello offers a robust free tier that includes many essential features, making it a cost-effective option for individuals and small teams.

Possible disadvantages of Trello

  • Limited Advanced Features
    Some advanced project management features, like Gantt charts and time tracking, are not available or require third-party integrations.
  • Notification Overload
    Users can receive a high volume of notifications, especially in larger teams, which can become overwhelming and reduce productivity.
  • Scalability Issues
    While suitable for small to medium-sized projects, Trello may struggle with more complex project management needs, particularly for large-scale enterprises.
  • Storage Limitations
    The free version of Trello has storage limitations, which can be restrictive for teams that need to share and store large files.
  • Dependence on Third-Party Integrations
    Many advanced features and functionalities depend on third-party integrations, which can lead to additional costs and potential security concerns.
  • Limited Reporting and Analytics
    Trello lacks comprehensive reporting and analytics features, making it difficult for teams to gain insights into their productivity and project performance.

Planless.io videos

Planless.io

Trello videos

How to Organize Your Workflow - Trello Review!

More videos:

  • Review - Why I'm LEAVING Trello ๐Ÿ˜ฒ | Trello 2019
  • Review - Trello - A Quick Overview

Category Popularity

0-100% (relative to Planless.io and Trello)
Project Management
1 1%
99% 99
Task Management
1 1%
99% 99
Productivity
0 0%
100% 100
Work Management
1 1%
99% 99

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Planless.io and Trello

Planless.io Reviews

We have no reviews of Planless.io yet.
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Trello Reviews

  1. Trello: Simple, Visual, and Surprisingly Powerful

    Trello makes project management feel effortless. Its board-and-card setup is intuitive, letting you organize tasks and track progress with just a glance. The free plan is generous, and Power-Ups add extra muscle when your projects grow. While itโ€™s not loaded with advanced features like some competitors, its simplicity and flexibility make it a go-to tool for teams and individuals alike.

    ๐Ÿ Competitors: Jira
    ๐Ÿ‘ Pros:    Super easy to use|Great for collaboration|Flexible with power-ups
    ๐Ÿ‘Ž Cons:    Limited advanced features|Can get cluttered|Some features locked behind paid plans
  2. A handy tool for planning

    Trello excels as a task planning tool, and I appreciate its user-friendly interface, especially when using it on a smartphone. Its mobile app is incredibly convenient, allowing me to stay organized and connected on the go. I appreciate how it streamlines collaboration without unnecessary complexities.

  3. Been using it for over 5 years! Super effective!

    Incorporating Trello into my daily workflow has been a game-changer. It is an incredibly intuitive and versatile tool that has significantly boosted my productivity. What I particularly love about Trello is the visual aspect of its interface - the board and card system makes it easy to visualize my tasks and progress. The ability to create different boards for different projects or areas of work helps to keep everything organized and easy to manage. Adding, moving, and categorizing tasks are just a drag-and-drop away, making it straightforward and efficient. The flexibility to customize each card with due dates, labels, checklists, attachments, and even members has been beneficial in tracking the status of various tasks and deadlines.

    he collaborative features are another huge plus. Sharing boards and tasks with colleagues, and being able to comment directly on cards, makes team projects and communication a breeze. On the go, I have found the Trello mobile app to be just as user-friendly and functional as the desktop version, allowing me to stay on top of my tasks no matter where I am. Overall, Trello has proved to be an invaluable tool in managing my daily tasks and enhancing productivity. I highly recommend it to anyone looking to streamline their workflow.

    ๐Ÿ Competitors: Asana

Top 10 Productivity Apps for MacOSย 2025
Trello is great for keeping track of all the stages of a project. Itโ€™s basically a visual to-do list on steroids. I use it when I need to plan something with more structure than just ticking things off โ€” like launching a side project or organising a trip. Boards, lists, and cards might sound like overkill at first, but once you start dragging things around, it just clicks....
Source: dev.to
The Top 7 ClickUp Alternatives You Need to Know in 2025
Benefits:Trello's straightforward design allows users to quickly adapt without extensive training. Recent updates have introduced features like card mirroring and integration with Jira lists, enhancing its capabilities.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
A small business might suddenly land a new client or product line. With a flexible approach, you can handle sudden expansions. For instance, if your Trello board becomes crowded, you can create additional boards or switch to something like Asana that manages more detailed sub-tasks. Meanwhile, short video demos via ScreenRec can ensure your new hires (or existing staff)...
Source: medium.com
25 Best Asana Alternatives & Competitors for Project Management in 2024
If this isnโ€™t your first time on the project management software hunt, youโ€™ve most likely come across Trello as one of the popular Asana alternatives. Trello organizes projects into boards inspired by Kanban, a workflow management method. A board is filled with task cards containing notes, attachments, images, documents, and other data to collaborate with teammates.
Source: clickup.com
The 10 best Asana alternatives in 2024
Trello also lets you create custom automations that run based on project activity, like an approaching due date or when a card is moved between lists. You can even set up custom buttons for cards and boards that run an automated sequence when clicked. Individuals and small teams that don't need Asana's advanced template library and team management might be happy to trade...
Source: zapier.com

Social recommendations and mentions

Based on our record, Trello seems to be a lot more popular than Planless.io. While we know about 246 links to Trello, we've tracked only 3 mentions of Planless.io. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Planless.io mentions (3)

  • Quit using Trello in 2020 because of seemingly constant outages, tried using it again today...
    Just started trying this new extension tool called planless.com. You can basically use its planning features to manage your tasks on Trello. It's pretty interesting... Source: about 3 years ago
  • My machine shop is looking for a Gantt Chart software that can handle two resource pools.
    Maybe you should consider giving planless.com a try. Seems like it can be a good fit. Source: about 3 years ago
  • what are the best apps for encrease productivity?
    Depends if you're talking about personal or professional productivity... But for me, we use an app called Planless (planless.com) at work. It really helps us keep on track with what has to be done and leaves no room for confusion or bad communication. Which for us was a huge limitation to our productivity. It also has this cool section on our dashboards where we can also keep track of our personal tasks, that no... Source: over 3 years ago

Trello mentions (246)

  • I โค๏ธ Offline
    The weird thing is that we accepted online-first or even online-only note taking apps. I used to be a huge fan of Trello and later Notion, but their online-first nature ended up getting in the way. Nowadays I just use a very simple system of templated Markdown files. I'm even considering trying out Org-mode (outside emacs, I'm a vim type of guy). - Source: dev.to / about 1 month ago
  • How AI Streamlines Product Management: Boosting Efficiency and Innovation
    Popular Tools: Notion (with AI), Jira (with AI-powered automation), Trello (with Butler AI automation). - Source: dev.to / about 1 month ago
  • The 12 Best AI Tools for Project Management in 2025
    Trelloโ€™s visual boards remain intuitive, but its AI features now make tracking and communication smarter. - Source: dev.to / about 2 months ago
  • Unlocking the Cloud: Your Essential Guide to IaaS, PaaS, and SaaS Models
    Trello - A flexible project management tool using boards, lists, and cards. - Source: dev.to / 3 months ago
  • Outsourcing Node.js Development: A Smart Choice for Modern Businesses
    Communication & Collaboration Tools: Communication must be clear as crystal. AI-based project management tools such as Jira and Trello facilitate real-time collaboration with outsourced developers. - Source: dev.to / 6 months ago
View more

What are some alternatives?

When comparing Planless.io and Trello, you can also consider the following products

Basecamp - A simple and elegant project management system.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Smartsheet - Smartsheet is an intuitive online project management tool enabling teams to increase productivity using cloud, collaboration, & mobile technologies.

Jira - The #1 software development tool used by agile teams. Jira Software is built for every member of your software team to plan, track, and release great software.

ClickUp - ClickUp's #1 rated productivity software is making more productive projects with a beautifully designed and intuitive platform.

Wrike - Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.