Software Alternatives, Accelerators & Startups

Planless.io VS Asana

Compare Planless.io VS Asana and see what are their differences

Planless.io logo Planless.io

Always know that you have the best organization in place. Planless.io leverages Artificial intelligence to constantly, instantly and automatically calculate who on your team should do what/when and when things will be done.

Asana logo Asana

Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.
  • Planless.io Landing page
    Landing page //
    2023-04-07

Always know that you have the best organization in place.

Planless.io leverages Artificial intelligence to constantly, instantly and automatically calculate who on your team should do what/when and when things will be done.

In Planless.io, you don't need to assign and re-assign tasks to people continually and manage their workload. Our prediction engine does that for you and ensures you always have the best plan in place.

  • Asana Landing page
    Landing page //
    2023-10-10

Planless.io

$ Details
paid Free Trial โ‚ฌ10.0 / Monthly (/user/month)
Platforms
Browser Web Cloud
Release Date
2019 October

Asana

Website
asana.com
$ Details
freemium $11.99 / Monthly (Per user - Premium)
Platforms
-
Release Date
-

Planless.io features and specs

  • AI-Powered Task Management
    Planless.io uses artificial intelligence to help manage tasks by predicting the most optimal allocation of resources, thus saving time and increasing efficiency.
  • Real-Time Collaboration
    The platform provides tools for real-time collaboration, allowing team members to communicate and work together seamlessly, which enhances teamwork and productivity.
  • User-Friendly Interface
    Planless.io offers an intuitive and easy-to-navigate interface that simplifies task management and project tracking for users.
  • Customizability
    The software allows customization of workflows and task views, making it adaptable to various team sizes and project requirements.

Possible disadvantages of Planless.io

  • Pricing
    The cost of using Planless.io may be relatively high compared to some competitors, which could be a barrier for smaller teams or startups with limited budgets.
  • Learning Curve for AI Features
    While the AI features are beneficial, they might come with a learning curve, especially for users unfamiliar with AI-driven tools.
  • Limited Integrations
    Planless.io may have fewer integrations with other popular software tools compared to competitors, potentially limiting its use within existing tech ecosystems.
  • Dependency on Internet
    As a web-based platform, Planless.io requires a stable internet connection, which may pose challenges for teams working in areas with unreliable connectivity.

Asana features and specs

  • User-friendly Interface
    Asana offers a clean and intuitive interface that makes it easy for users to navigate and manage their tasks without a steep learning curve.
  • Collaboration Features
    Asana provides robust collaboration tools, including task assignments, comments, and file attachments, which facilitate seamless teamwork.
  • Integration Options
    Asana integrates with a wide range of other tools and services, such as Slack, Google Drive, and Dropbox, allowing for a more cohesive workflow.
  • Customizable Workflows
    Users can tailor Asana to fit their specific needs with customizable templates, task boards, and automation rules, enhancing productivity.
  • Mobile Accessibility
    Asana has well-rated mobile apps for iOS and Android, enabling users to manage their tasks and projects on the go.
  • Timeline
    Visualize your project plan so you can hit your deadlines.
  • Kanban Boards
    A simple, visual way to track your teamโ€™s work.

Possible disadvantages of Asana

  • Pricing
    Though Asana offers a free tier, advanced features and larger team sizes require a subscription, which can be expensive for small businesses.
  • Complexity for Small Projects
    For smaller projects or teams, Asana might feel overly complex and include features that aren't necessarily needed, potentially leading to a cluttered experience.
  • Limited Offline Capabilities
    Asana relies heavily on internet connectivity, and its offline features are limited, which can be a drawback for users who need access in low-connectivity environments.
  • Notification Overload
    Users may find themselves overwhelmed by frequent notifications and updates, making it difficult to filter out the essential information.
  • Steep Learning Curve for Some Features
    While the basic features of Asana are user-friendly, some of the more advanced functionalities have a steeper learning curve, requiring time to master.

Analysis of Asana

Overall verdict

  • Overall, Asana is a highly recommended tool for project management, especially for teams looking for a flexible and collaborative environment. While some users may find the pricing on the higher side, the features and ease of use often justify the cost for organizations looking to improve efficiency and project tracking. It is particularly beneficial for businesses that need detailed task tracking and reporting capabilities.

Why this product is good

  • Asana is a popular project management tool known for its user-friendly interface and robust features. It helps teams track tasks, manage projects, and collaborate efficiently. It offers a variety of views, such as list, board, timeline, and calendar, which cater to different working styles. Integrations with various apps and services, such as Slack, Google Workspace, and Microsoft Teams, enhance its functionality, making it a versatile tool for teams of all sizes. Additionally, Asana is available with customizable task boards, automation rules, and reporting features, which improve productivity and streamline workflow management.

Recommended for

  • Small to medium-sized businesses
  • Project managers
  • Teams that require project collaboration and communication
  • Users who prefer customizable workflow management
  • Organizations looking to integrate project management tools with existing software

Planless.io videos

Planless.io

Asana videos

Asana Review + Demo: Top 5 Reasons Asana Is The Best Project and Team Management Tool

More videos:

  • Review - Exploring the new Asana Timeline
  • Review - Asana: Full Review (2019) (with timestamps)
  • Review - Asana Warning! Top 5 Reasons To Avoid Asana Project Manager (Before You Buy Asana Review)

Category Popularity

0-100% (relative to Planless.io and Asana)
Project Management
1 1%
99% 99
Task Management
1 1%
99% 99
Productivity
0 0%
100% 100
Work Management
1 1%
99% 99

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Planless.io and Asana

Planless.io Reviews

We have no reviews of Planless.io yet.
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Asana Reviews

  1. Simple and effective

    Asana helps me keep my projects organized and ensures I donโ€™t miss deadlines. Itโ€™s straightforward to use and works well for team coordination.

    ๐Ÿ Competitors: Trello
    ๐Ÿ‘ Pros:    Easy to use
  2. Convenient

    Convenient. It helps to stay organized and track task progress.

  3. Good, but not the best.

    While Asana is a robust task management and project planning tool, in my experience, it falls slightly short when compared to Trello, particularly in terms of user-friendliness and simplicity. Asana offers a variety of features such as multiple project views (list, board, timeline, calendar), custom fields, and reporting tools, which can be highly beneficial for complex project management. However, I found that the learning curve can be steep, especially for team members not familiar with this type of software. The interface, while feature-rich, can feel a bit cluttered and overwhelming for new users. On the other hand, Trello shines in its simplicity and straightforward design. The visual card and board system is intuitive and easy to grasp, making it a more accessible tool for team members of varying tech proficiency levels. Additionally, Trello's user interface is cleaner and more streamlined, which contributes to an overall more enjoyable user experience.

    In terms of collaboration, both tools provide good collaborative features like commenting, tagging, and task assignment. However, I appreciate Trello's flexibility with its Power-Ups, allowing integration with a wide array of apps which enhances its functionality. In conclusion, while Asana is a powerful tool with extensive features, I prefer Trello for its ease of use, simplicity, and intuitive design. However, I do see the value of Asana for larger teams or more complex projects.

    ๐Ÿ Competitors: Trello

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
Asana shines when it comes to visual task management and timelines. But for teams that need deeper documentation, chat, or creative collaboration, it often gets paired with other toolsโ€”adding complexity.
The Top 7 ClickUp Alternatives You Need to Know in 2025
OverviewAsana is known for its user-friendly interface and comprehensive task management capabilities. It helps teams organize work efficiently while enhancing collaboration.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
A small business might suddenly land a new client or product line. With a flexible approach, you can handle sudden expansions. For instance, if your Trello board becomes crowded, you can create additional boards or switch to something like Asana that manages more detailed sub-tasks. Meanwhile, short video demos via ScreenRec can ensure your new hires (or existing staff)...
Source: medium.com
25 Best Asana Alternatives & Competitors for Project Management in 2024
Build short-form project briefs to robust resource wikis with ClickUp Docs. Docs are integrated with your projects and tasks, making it convenient to manage everything in one place! Top it off with a suite of customizations, and Docs can easily replace your other tools to organize any type of data. Asana doesnโ€™t have native docs making ClickUp one of the more popular Asana...
Source: clickup.com
The 10 best Asana alternatives in 2024
Project management looks different for every person and every teamโ€”so it makes sense that the tool you choose will be for similarly unique reasons. The best way to choose an Asana alternative is to decide what isn't working for you with Asana, and then test out a few of these tools to see which of them fits your needs best.
Source: zapier.com

Social recommendations and mentions

Based on our record, Asana seems to be a lot more popular than Planless.io. While we know about 98 links to Asana, we've tracked only 3 mentions of Planless.io. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Planless.io mentions (3)

  • Quit using Trello in 2020 because of seemingly constant outages, tried using it again today...
    Just started trying this new extension tool called planless.com. You can basically use its planning features to manage your tasks on Trello. It's pretty interesting... Source: about 3 years ago
  • My machine shop is looking for a Gantt Chart software that can handle two resource pools.
    Maybe you should consider giving planless.com a try. Seems like it can be a good fit. Source: about 3 years ago
  • what are the best apps for encrease productivity?
    Depends if you're talking about personal or professional productivity... But for me, we use an app called Planless (planless.com) at work. It really helps us keep on track with what has to be done and leaves no room for confusion or bad communication. Which for us was a huge limitation to our productivity. It also has this cool section on our dashboards where we can also keep track of our personal tasks, that no... Source: over 3 years ago

Asana mentions (98)

  • How AI Streamlines Product Management: Boosting Efficiency and Innovation
    Popular Tools: Asana, ClickUp, Motion (for AI scheduling and task automation). - Source: dev.to / about 1 month ago
  • The 12 Best AI Tools for Project Management in 2025
    Asana transforms team collaboration into a seamless experience with AI-generated insights and workload balancing. - Source: dev.to / about 2 months ago
  • How to Get Status Updates from Engineering Teams Without Losing Your Mind
    As trust and organization improve, gradually scale back the frequency of updates. For example, transition from daily to thrice-weekly check-ins, then to twice-weekly, and eventually to a single weekly update if the team proves reliable. This approach respects the teamโ€™s ability to self-manage while ensuring nothing slips through the cracks. Pay attention to the teamโ€™s culture - some may thrive with informal Slack... - Source: dev.to / 3 months ago
  • The Essential Software Development Process
    Asana. Asana Tasks will need to be configured with a Custom ID field, as ticket IDs via the API are all long UUIDs. - Source: dev.to / 3 months ago
  • Mastering the Money Matters of Open Source: Navigating the Financial Landscape
    Budgeting and Planning: Setting a realistic budget that aligns with the projectโ€™s goals is an essential first step. Tools such as Trello and Asana can help project teams organize tasks and track financial planning efforts. Detailed budget management strategies are also discussed within the open source project budget management guides. - Source: dev.to / 7 months ago
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What are some alternatives?

When comparing Planless.io and Asana, you can also consider the following products

Basecamp - A simple and elegant project management system.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Smartsheet - Smartsheet is an intuitive online project management tool enabling teams to increase productivity using cloud, collaboration, & mobile technologies.

Wrike - Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.

ClickUp - ClickUp's #1 rated productivity software is making more productive projects with a beautifully designed and intuitive platform.

Jira - The #1 software development tool used by agile teams. Jira Software is built for every member of your software team to plan, track, and release great software.