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Planday VS Regentflow

Compare Planday VS Regentflow and see what are their differences

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Planday logo Planday

Employee scheduling, time tracking & absence management

Regentflow logo Regentflow

Business admin tools in one place: stocktakes, rosters, invoices, PDFs and checklists. Helpers join by link with no account and every change syncs live. 16 tools, 10 of them free.
  • Planday Landing page
    Landing page //
    2022-11-05
  • Regentflow Landing page
    Landing page //
    2026-09-05

Regentflow is 16 business tools in one place — the admin jobs that eat a week: ordering, invoicing, rostering, stocktakes, costing, PDFs and checklists. Nothing to install, nothing to set up.

What's in it

  • Everyday Ordering — build order sheets and send them straight to your suppliers, the same list every week without rewriting it.
  • Cost Builder — ingredient and recipe costing, so you know what a dish actually costs before you price it.
  • Invoices — build, batch and send them, export to PDF or Excel, keep customer records alongside.
  • Smart Roster — build a roster from your staff's own availability. They reply by link; no account needed on their side.
  • Stocktake — count on any phone, type or speak the numbers, reuse your templates each period.
  • PDF Studio — edit text directly on the page, fill forms, sign, redact, convert, compress, and OCR scanned documents.
  • Create & Print — signs, posters and table cards in A-sizes, export print-ready with bleed.
  • Plus Resume Builder, Checklists, Compare Sheets and Voice Sheet.

What makes it different

Helpers join by link and never create an account. Send a roster request or a stocktake to your team and their answers land in your sheet as they type. Every change syncs live, so two people counting the same room don't overwrite each other's numbers.

Built for cafés, bars, restaurants and the businesses that run like them.

Pricing

10 of the 16 tools are free. Paid plans unlock the rest. There's also a custom merch shop for branded gear, printed to order.

Planday

Website
planday.com
Pricing URL
Official Planday Pricing
$ Details
-
Release Date
2013 January
Startup details
Country
Denmark
State
Hovedstaden
City
Copenhagen
Founder(s)
Anders Frederiksen
Employees
100 - 249
Edit details

Regentflow

Website
regentflow.io
Pricing URL
Official Regentflow Pricing
$ Details
freemium AU$29.99 / Monthly
Release Date
2026 August
Edit details

Planday features and specs

  • User-Friendly Interface
    Planday offers an intuitive and easy-to-navigate interface that simplifies the scheduling process for managers and employees alike.
  • Integration Capabilities
    The software can integrate with other business tools such as payroll systems, communication platforms, and management software, making it a versatile addition to your business operations.
  • Mobile Accessibility
    With dedicated mobile apps for both iOS and Android, Planday allows users to manage schedules and communicate on-the-go, providing greater flexibility.
  • Real-Time Updates
    Planday provides real-time notifications and updates, ensuring that all team members are informed about schedule changes immediately.
  • Compliance Features
    The platform includes compliance management features that help businesses keep track of labor laws and regulations, reducing the risk of non-compliance.
  • Employee Self-Service
    Employees can manage their availability, request time off, and swap shifts through the platform, empowering them to take control of their schedules.

Possible disadvantages of Planday

  • Cost
    Planday can be relatively expensive, especially for small businesses or startups with limited budgets.
  • Learning Curve
    While the interface is user-friendly, there is still a learning curve for new users who may require time and training to become proficient.
  • Limited Customization
    Some users have reported that the software offers limited customization options, which may not meet the specific needs of all businesses.
  • Occasional Bugs
    Like any software, Planday can experience occasional bugs or glitches, which may disrupt operations temporarily.
  • Internet Dependence
    As a cloud-based solution, Planday requires a reliable internet connection for optimal performance, which could be a limitation in areas with unstable connectivity.
  • Feature Overload
    Some users may find the multitude of features overwhelming, particularly those who are only interested in basic scheduling functionalities.

Regentflow features and specs

  • Workflow Automation
    Regentflow appears to focus on automating business workflows, which can help teams save time on repetitive tasks and reduce manual errors.
  • User-Friendly Interface
    Many modern workflow tools like Regentflow tend to emphasize clean, intuitive interfaces that make it easier for non-technical users to build and manage processes.
  • Integration Capabilities
    Tools in this category often support integrations with popular apps and services, allowing teams to connect Regentflow with their existing tech stack.
  • Scalability
    Workflow platforms are typically designed to scale with growing teams, supporting increased complexity in automation as business needs evolve.
  • Customizable Templates
    Regentflow likely offers customizable templates or building blocks that let users quickly set up workflows tailored to their specific use cases.

Planday videos

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Planday

Regentflow videos

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Category Popularity

0-100% (relative to Planday and Regentflow)

Planday

Regentflow

Employee Scheduling
96 96%
Employee Scheduling
4% 4
PDF Tools
0 0%
PDF Tools
100% 100
Time Tracking
100 100%
Time Tracking
0% 0
Resource Scheduling
100 100%
Resource Scheduling
0% 0

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Planday and Regentflow

Planday Reviews

22 Best HR Management Software & Tools to Use in 2021
Planday is the best human resource management software that helps to manage employee schedules, working hours, shift-swaps, vacation requests, and payroll. It is a web-based platform that helps you manage your workforce through proper communication.
Source: allthatsaas.com

Regentflow Reviews

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What are some alternatives?

When comparing Planday and Regentflow, you can also consider the following products

When I Work - When I Work is an employee scheduling and communication app using the web, mobile apps, text messaging, social media, and email.

Deputy - Deputy is a software for employee scheduling, time and attendance and communication management.

iLovePDF - Premium online PDF tool set

ResourceGuru - Resource management software that helps teams schedule with clarity, plan with flexibility, and deliver projects with confidence.

Homebase - Homebase makes managing hourly work easier for over 100,000 local businesses. With free shift scheduling, time tracking, team communication, and hiring, managers and employees can spend less time on paperwork and more time on growing their business.

Sling - Sling is a free shift scheduling and communication software. It is built around four main features - shifts, messages, newsfeed and tasks, making it possible for managers to organize all aspects of their work on a single platform.

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