NotePlan VS Workflowy

Compare NotePlan VS Workflowy and see what are their differences

Rating: 0 reviews
Pricing: Open source

Rating: 0 reviews
Pricing: Freemium Free trial $4.99 / Monthly (Workflowy Pro)

Schedule Forge

Forge your schedule, not spreadsheets. Drag-and-drop work orders, capacity-aware line scheduling, shop floor kiosk clocking, AI what-if scenarios, and a daily dashboard that tells you what needs attention. sponsored

Which is more popular?

Based on our record, NotePlan seems to be a lot more popular than Workflowy. While we know about 36 links to NotePlan, we've tracked only 2 mentions of Workflowy.

social mentions: 36 vs 2
Productivity popularity: 35% vs 65%

Base details

Website, pricing, platforms and company facts side by side.

	NotePlan	Workflowy
Website	noteplan.co	workflowy.com
Pricing	Open source	Freemium Free trial $4.99 / Monthly (Workflowy Pro) Official pricing
Platforms	—	Browser Windows Mac OSX Linux Android iOS +3
Company	—	Startup from the United States · 2010
Listed in	Note Taking Productivity Todos Task Management Journal +2	Task Management Note Taking Project Management Personal Notes Checklists Kanban Boards Note Management Bookmarks Lists +6

About NotePlan and Workflowy

In their own words, as submitted to SaaSHub.

NotePlan

Workflowy

No description of NotePlan yet.

Workflowy offers a simpler way to stay organized. If you have a crazy job or an ambitious project, we will be your trusty sidekick.

Features and specs

What each product offers, as listed by its team.

NotePlan 7 features

Workflowy 16 features

Markdown Support
NotePlan supports Markdown, allowing users to write notes in a clean and easy-to-format manner.
Calendar Integration
It integrates seamlessly with your calendar, providing a consolidated view of notes, tasks, and events.
Task Management
Users can manage tasks and to-do lists directly within the app, making it great for productivity.
Cross-Platform Sync
NotePlan offers cross-platform syncing, enabling access to notes on macOS, iOS, and iPadOS devices.
Daily Notes
The concept of daily notes helps in journaling and keeping track of daily activities.
Tagging System
An efficient tagging system helps in organizing and finding notes quickly.
Quick Capture
The quick capture feature enables jotting down thoughts and tasks swiftly.

Possible disadvantages

Price
NotePlan is not free and may be considered expensive for casual note-takers.
Learning Curve
The extensive features might require some time for new users to learn and adapt.
Limited Platform Availability
It’s only available on macOS, iOS, and iPadOS, leaving out Windows and Android users.
No Web Access
There is no web access, which can be a limitation for some users who prefer browser-based tools.
No Collaboration Features
NotePlan lacks robust collaboration features, which makes it less suitable for team projects.

Kanban boards
Tags
Search and Filtering
Files & Attachments
Mobile apps (iOS & Android)
Live copy
Bidirectional links
No-login Sharing
Text Highlighting
Dates and times
Publishing
Lists
Global Search
Notes
Todo's
Slash command

Analysis

An editorial look at what each product does well and who it suits.

NotePlan

Workflowy

Overall verdict

Overall, NotePlan is a good choice for those who prefer a minimalist yet powerful tool for managing notes and tasks. It effectively caters to individuals looking for a cohesive system that integrates note-taking with scheduling, making it a viable option for personal and professional productivity needs.

Why this product is good

NotePlan is a well-regarded productivity tool because it combines the functionalities of note-taking, to-do lists, and a calendar in a single application. Its strengths include seamless integration with macOS and iOS, Markdown support for note formatting, and an intuitive interface that makes it easy to manage tasks and notes. Users appreciate its focus on personal productivity and the ability to link notes with tasks and calendar events, which aids in organizing projects and daily plans efficiently.

Recommended for

NotePlan is particularly recommended for users who are deeply embedded in the Apple ecosystem and prefer using apps that offer robust integrations with iOS and macOS. It is ideal for people who like using Markdown for note-taking and those who want a lightweight app that can manage tasks and notes simultaneously in a linked manner. Additionally, individuals who value a clean, distraction-free interface for productivity will likely find NotePlan to be a good fit.

Overall verdict

Overall, Workflowy is an excellent tool for those who appreciate a straightforward, yet powerful organizational system. Its ease of use combined with robust features makes it suitable for both personal and professional use. While it may require a bit of a learning curve to fully take advantage of all its features, many users find it invaluable once they integrate it into their workflows.

Why this product is good

Workflowy is considered good for its simplicity and powerful features. It offers a minimalistic, distraction-free interface that allows users to focus on their tasks efficiently. Its unique bullet-point organization system enables users to create infinitely nested lists, which can be expanded or collapsed as needed, offering flexibility in organizing tasks and ideas. Additionally, Workflowy supports tags, notes, and easy search functionalities, making it excellent for complex project management and note-taking. Its ability to sync across devices ensures that users can access their information anytime, anywhere.

Recommended for

Individuals who prefer minimalist yet powerful productivity tools
Writers or content creators needing to organize thoughts and notes
Project managers looking for a simple but effective way to track tasks
Users who appreciate flexibility in the organization of tasks and notes
People needing a tool that offers real-time, cross-device synchronization

Videos

Walkthroughs and reviews on video.

NotePlan 4 videos + Add

Workflowy 7 videos + Add

NotePlan 3 Review

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100

NotePlan

Workflowy

35% 35%

Productivity

65% 65%

13% 13%

Task Management

87% 87%

28% 28%

Note Taking

72% 72%

0% 0%

Project Management

100% 100%

User comments

Share your experience with using NotePlan and Workflowy. For example, how are they different and which one is better?

Reviews and articles

External articles and on-site reviews we used to compare the two products.

NotePlan no reviews yet

Workflowy no reviews yet

We have no reviews of NotePlan yet. Be the first one to post

20 Obsidian Alternatives: Top Note-Taking Tools to Consider
clickup.com · Feb 2024

Workflowy is a note-taking app with several task management tools. This app refers to itself as a sidekick for busy and ambitious people. Workflowy is on this list of Obsidian alternatives because of its simplicity....
The best note-taking apps for collecting your thoughts and data
www.theverge.com · Nov 2023

Workflowy is an online app that uses an outline format and is actually more flexible than it looks at first.
15 Best Notability Alternatives 2022
rigorousthemes.com · May 2022

WorkFlowy is another alternative to Notability that provides everything you need to take notes quickly and effectively. Instead of creating little notes represented by small cards, WorkFlowy helps you create elaborate...

Social recommendations and mentions

Recommendations tracked on public social media and blogs since March 2021.

NotePlan 36 mentions

Workflowy 2 mentions

Ask HN: YAML or Markdown for Personal Notes?
Https://noteplan.co, if you're on a macOS/iOS device. - Source: Hacker News / over 1 year ago
Ask HN: What Process/Applications Do You Use for Todo/Knowledge Management?
I'm using NotePlan (https://noteplan.co) and loving it. It's a macOS/iOS app (there's a somewhat limited Web version). IMO, the best balance between PKM and task manager/calendar management. I've also tried Amplenote... - Source: Hacker News / almost 2 years ago
Ask HN: How do you manage ideas, tasks, notes and other stuff?
I've been using NotePlan (https://noteplan.co) with the Projects + Reviews plugin. It's been a game changer for me. The (almost) perfect combination of tasks + notes. I also manage my personal stuff with it. It's a paid macOS app but,... - Source: Hacker News / almost 2 years ago

Adam Savage on Lists, More Lists, and the Power of Checkboxes (2019)
Have you seen Workflowy? https://workflowy.com/hello/. - Source: Hacker News / about 5 years ago
5 Alternatives to OneNote
Workflowy - The project management notetaking app. Source: over 5 years ago

Alternatives to NotePlan and Workflowy

When comparing NotePlan and Workflowy, you can also consider the following products.

Obsidian
A second brain, for you, forever. Obsidian is a powerful knowledge base that works on top of a local folder of plain text Markdown files.

Compare Obsidian to NotePlan or Workflowy:

Obsidian vs NotePlan Obsidian vs Workflowy
Todoist
Todoist is a to-do list that helps you get organized, at work and in life.

Compare Todoist to NotePlan or Workflowy:

Todoist vs NotePlan Todoist vs Workflowy
Evernote
Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Compare Evernote to NotePlan or Workflowy:

Evernote vs NotePlan Evernote vs Workflowy
Trello
Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Compare Trello to NotePlan or Workflowy:

Trello vs NotePlan Trello vs Workflowy
TickTick
TickTickis a cross-platform to-do list app & task manager helps you to get all things done and make life well organized.

Compare TickTick to NotePlan or Workflowy:

TickTick vs NotePlan TickTick vs Workflowy
Bear
Bear.app is a note-taking and content writing app that helps you boost productivity with its intuitive tools.

Compare Bear to NotePlan or Workflowy:

Bear vs NotePlan Bear vs Workflowy