Software Alternatives, Accelerators & Startups

Flow VS Notion

Compare Flow VS Notion and see what are their differences

Flow logo Flow

Stop managing projects from your inbox.

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • Flow Landing page
    Landing page //
    2021-10-12
  • Notion Landing page
    Landing page //
    2023-09-12

Flow features and specs

  • User-Friendly Interface
    Flow offers a clean and intuitive interface that makes it easy for users to navigate through tasks, projects, and timelines. This reduces the learning curve and increases productivity.
  • Comprehensive Task Management
    The platform supports detailed task management features such as due dates, subtasks, and priorities, ensuring that users can stay on top of their responsibilities.
  • Team Collaboration
    Flow includes robust team collaboration tools like real-time updates, commenting, and file sharing, which facilitate effective communication and team workflow.
  • Customizable Workflows
    Users can customize their workflows to suit their project needs, which provides flexibility and adaptability for various types of projects.
  • Integrations
    Flow integrates with many other popular tools and services such as Slack, Google Drive, and Dropbox, allowing for seamless operations across different platforms.

Possible disadvantages of Flow

  • Cost
    Flow is a premium service with a subscription fee, which can be a drawback for small businesses or individuals looking for a free task management solution.
  • Limited Reporting
    The reporting and analytics features in Flow are not as advanced as some competitorsโ€™, which may be a downside for users looking for in-depth project insights.
  • Mobile App Limitations
    Some users have reported that the mobile app lacks certain features available on the web version, which can be inconvenient when on-the-go.
  • Learning Curve for Advanced Features
    While the basic interface is user-friendly, some of the more advanced features can be complex and require time to master.
  • Dependence on Internet Connection
    As a cloud-based service, Flow requires an internet connection to access its features, which can be a limitation for users in areas with poor connectivity.

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Analysis of Flow

Overall verdict

  • Flow is generally considered a good project management tool for teams looking for comprehensive task management and collaboration features. However, its suitability may vary based on specific team needs and preferences.

Why this product is good

  • Flow is often praised for its intuitive user interface and advanced task management features, including task assignments, deadlines, and seamless integration with other productivity tools. It is designed to improve team collaboration and enhance productivity by providing a centralized platform for project management.

Recommended for

    Flow is recommended for small to medium-sized teams seeking an easy-to-use project management tool with robust functionality. It's ideal for teams in creative, marketing, or development sectors that require task organization, project tracking, and team collaboration.

Flow videos

flOw Review (PS4) - Learning To Love PlayStation

More videos:

  • Review - FLOW BY MIHALY CSIKSZENTMIHALYI | ANIMATED BOOK SUMMARY
  • Review - flOw review

Notion videos

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to Flow and Notion)
Project Management
20 20%
80% 80
Productivity
12 12%
88% 88
Task Management
24 24%
76% 76
Design Tools
100 100%
0% 0

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Flow and Notion

Flow Reviews

The 10 Best Free Wrike Alternatives To Use in 2020 (Free & Trial)
The last spot in this roundup of free Wrike alternatives goes to Flow. Flow is a rather simplistic alternative solution to Wrike. If you feel Wrikeโ€™s features are overwhelming and too complicated for your team, Flow is the right tool to go for!
The Top 9 Wrike Alternatives For Project Management in 2019 (Free & Paid!)
Flow advertises itself as simple task management, and itโ€™s exactly that. Tasks are arranged in an easy-to-follow way, letting users quickly update where they are. Their reporting on task and project progress is also a plus. It lets you know how far along a task is until itโ€™s completed, and how each team member is contributing to it.
Source: clickup.com

Notion Reviews

  1. jk22
    ยท consultant at GFI ยท
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    ๐Ÿ‘ Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    ๐Ÿ‘Ž Cons:    Steep learning curve
  2. Ramesh Kumar
    ยท Product Manager at Aerial ยท
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    ๐Ÿ‘ Pros:    Clean ui|File sharing|Modular
    ๐Ÿ‘Ž Cons:    Learning curve
  3. Boyd Richardson
    ยท Writer at SE ยท

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    ๐Ÿ Competitors: Microsoft Loop
    ๐Ÿ‘ Pros:    Highly customizable|All in one|Collaboration|Cross platform
    ๐Ÿ‘Ž Cons:    Steep learning curve

Top 10 Productivity Apps for MacOSย 2025
Okay, I know, I know. Notion is probably the most predictable pick for a productivity app list. But hereโ€™s the thing: Itโ€™s popular for a reason. Notionโ€™s flexibility, customisation, and overall smooth user experience make it a standout, no matter how many times it pops up on productivity lists. Whether youโ€™re organising tasks, taking notes, or creating databases, Notion lets...
Source: dev.to
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether youโ€™ve outgrown Notion or are just exploring more robust, team-friendly platforms, hereโ€™s a breakdown of the top 10 alternatives in 2025โ€”and why Ledger is becoming the go-to choice for modern teams.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025ย 
Notion AI (Optional Add-on) โ€“ $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. Itโ€™s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than Flow. While we know about 441 links to Notion, we've tracked only 1 mention of Flow. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Flow mentions (1)

  • What's your client management process?
    We use getflow.com for internal task management and email + meetings with clients. Tried tons of client facing tools and it never works. Source: over 4 years ago

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 11 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / about 1 year ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / over 1 year ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / over 1 year ago
  • 6 AI tools that feels illegal to know๐Ÿค–
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity toolโ€”it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / almost 2 years ago
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What are some alternatives?

When comparing Flow and Notion, you can also consider the following products

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Basecamp - A simple and elegant project management system.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Slack - A messaging app for teams who see through the Earth!

Obsidian.md - A second brain, for you, forever. Obsidian is a powerful knowledge base that works on top of a local folder of plain text Markdown files.