Trello VS Flow

Compare Trello VS Flow and see what are their differences

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Trello

Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Flow

Stop managing projects from your inbox.

Landing page //
2023-07-23

Landing page //
2021-10-12

Trello

Website: trello.com
Pricing URL: Official Trello Pricing
$ Details: freemium $12.5 / Monthly (Per user - Business Class)

Edit details

Flow

Website: getflow.com
Pricing URL: Official Flow Pricing
$ Details

Edit details

Trello features and specs

User-Friendly Interface
Trello's drag-and-drop interface is intuitive and easy to navigate, making it accessible for users of all skill levels.
Collaborative Features
Trello allows for real-time collaboration, with features like comments, mentions, and attachments, making team communication seamless.
Customization Options
Users can customize boards with different backgrounds, labels, and stickers. Additionally, Trello offers Power-Ups to extend functionality.
Cross-Platform Availability
Trello is available on iOS, Android, and web, allowing users to stay connected and manage tasks from multiple devices.
Integration Support
Trello integrates with a variety of other tools such as Slack, Google Drive, and Jira, enhancing its functionality and adaptability.
Free Tier
Trello offers a robust free tier that includes many essential features, making it a cost-effective option for individuals and small teams.

Possible disadvantages of Trello

Limited Advanced Features
Some advanced project management features, like Gantt charts and time tracking, are not available or require third-party integrations.
Notification Overload
Users can receive a high volume of notifications, especially in larger teams, which can become overwhelming and reduce productivity.
Scalability Issues
While suitable for small to medium-sized projects, Trello may struggle with more complex project management needs, particularly for large-scale enterprises.
Storage Limitations
The free version of Trello has storage limitations, which can be restrictive for teams that need to share and store large files.
Dependence on Third-Party Integrations
Many advanced features and functionalities depend on third-party integrations, which can lead to additional costs and potential security concerns.
Limited Reporting and Analytics
Trello lacks comprehensive reporting and analytics features, making it difficult for teams to gain insights into their productivity and project performance.

Flow features and specs

User-Friendly Interface
Flow offers a clean and intuitive interface that makes it easy for users to navigate through tasks, projects, and timelines. This reduces the learning curve and increases productivity.
Comprehensive Task Management
The platform supports detailed task management features such as due dates, subtasks, and priorities, ensuring that users can stay on top of their responsibilities.
Team Collaboration
Flow includes robust team collaboration tools like real-time updates, commenting, and file sharing, which facilitate effective communication and team workflow.
Customizable Workflows
Users can customize their workflows to suit their project needs, which provides flexibility and adaptability for various types of projects.
Integrations
Flow integrates with many other popular tools and services such as Slack, Google Drive, and Dropbox, allowing for seamless operations across different platforms.

Possible disadvantages of Flow

Cost
Flow is a premium service with a subscription fee, which can be a drawback for small businesses or individuals looking for a free task management solution.
Limited Reporting
The reporting and analytics features in Flow are not as advanced as some competitors’, which may be a downside for users looking for in-depth project insights.
Mobile App Limitations
Some users have reported that the mobile app lacks certain features available on the web version, which can be inconvenient when on-the-go.
Learning Curve for Advanced Features
While the basic interface is user-friendly, some of the more advanced features can be complex and require time to master.
Dependence on Internet Connection
As a cloud-based service, Flow requires an internet connection to access its features, which can be a limitation for users in areas with poor connectivity.

Analysis of Flow

Overall verdict

Flow is generally considered a good project management tool for teams looking for comprehensive task management and collaboration features. However, its suitability may vary based on specific team needs and preferences.

Why this product is good

Flow is often praised for its intuitive user interface and advanced task management features, including task assignments, deadlines, and seamless integration with other productivity tools. It is designed to improve team collaboration and enhance productivity by providing a centralized platform for project management.

Recommended for

Flow is recommended for small to medium-sized teams seeking an easy-to-use project management tool with robust functionality. It's ideal for teams in creative, marketing, or development sectors that require task organization, project tracking, and team collaboration.

Trello videos

+ Add

How to Organize Your Workflow - Trello Review!

Flow videos

+ Add

flOw Review (PS4) - Learning To Love PlayStation

Category Popularity

0-100% (relative to Trello and Flow)

Trello

Flow

Project Management

91 91%

Project Management

9% 9

Task Management

90 90%

Task Management

10% 10

Productivity

87 87%

Productivity

13% 13

Work Management

100 100%

Work Management

0% 0

User comments

Share your experience with using Trello and Flow. For example, how are they different and which one is better?

Reviews

These are some of the external sources and on-site user reviews we've used to compare Trello and Flow

Trello Reviews

Nocomo

about 2 months ago

Trello: Simple, Visual, and Surprisingly Powerful

Trello makes project management feel effortless. Its board-and-card setup is intuitive, letting you organize tasks and track progress with just a glance. The free plan is generous, and Power-Ups add extra muscle when your projects grow. While it’s not loaded with advanced features like some competitors, its simplicity and flexibility make it a go-to tool for teams and individuals alike.

🏁 Competitors: Jira

👍 Pros: Super easy to use|Great for collaboration|Flexible with power-ups

👎 Cons: Limited advanced features|Can get cluttered|Some features locked behind paid plans
Luissa

over 1 year ago

A handy tool for planning

Trello excels as a task planning tool, and I appreciate its user-friendly interface, especially when using it on a smartphone. Its mobile app is incredibly convenient, allowing me to stay organized and connected on the go. I appreciate how it streamlines collaboration without unnecessary complexities.
Alika

about 2 years ago

Been using it for over 5 years! Super effective!

Incorporating Trello into my daily workflow has been a game-changer. It is an incredibly intuitive and versatile tool that has significantly boosted my productivity. What I particularly love about Trello is the visual aspect of its interface - the board and card system makes it easy to visualize my tasks and progress. The ability to create different boards for different projects or areas of work helps to keep everything organized and easy to manage. Adding, moving, and categorizing tasks are just a drag-and-drop away, making it straightforward and efficient. The flexibility to customize each card with due dates, labels, checklists, attachments, and even members has been beneficial in tracking the status of various tasks and deadlines.

he collaborative features are another huge plus. Sharing boards and tasks with colleagues, and being able to comment directly on cards, makes team projects and communication a breeze. On the go, I have found the Trello mobile app to be just as user-friendly and functional as the desktop version, allowing me to stay on top of my tasks no matter where I am. Overall, Trello has proved to be an invaluable tool in managing my daily tasks and enhancing productivity. I highly recommend it to anyone looking to streamline their workflow.

🏁 Competitors: Asana

Top 10 Productivity Apps for MacOS 2025

Trello is great for keeping track of all the stages of a project. It’s basically a visual to-do list on steroids. I use it when I need to plan something with more structure than just ticking things off — like launching a side project or organising a trip. Boards, lists, and cards might sound like overkill at first, but once you start dragging things around, it just clicks....

Source: dev.to

The Top 7 ClickUp Alternatives You Need to Know in 2025

Benefits:Trello's straightforward design allows users to quickly adapt without extensive training. Recent updates have introduced features like card mirroring and integration with Jira lists, enhancing its capabilities.

Source: www.ledgerteams.com

How Tight-Knit Teams Get More Done with Innovative Project Management Tools

A small business might suddenly land a new client or product line. With a flexible approach, you can handle sudden expansions. For instance, if your Trello board becomes crowded, you can create additional boards or switch to something like Asana that manages more detailed sub-tasks. Meanwhile, short video demos via ScreenRec can ensure your new hires (or existing staff)...

Source: medium.com

25 Best Asana Alternatives & Competitors for Project Management in 2024

If this isn’t your first time on the project management software hunt, you’ve most likely come across Trello as one of the popular Asana alternatives. Trello organizes projects into boards inspired by Kanban, a workflow management method. A board is filled with task cards containing notes, attachments, images, documents, and other data to collaborate with teammates.

Source: clickup.com

The 10 best Asana alternatives in 2024

Trello also lets you create custom automations that run based on project activity, like an approaching due date or when a card is moved between lists. You can even set up custom buttons for cards and boards that run an automated sequence when clicked. Individuals and small teams that don't need Asana's advanced template library and team management might be happy to trade...

Source: zapier.com

Flow Reviews

The 10 Best Free Wrike Alternatives To Use in 2020 (Free & Trial)

The last spot in this roundup of free Wrike alternatives goes to Flow. Flow is a rather simplistic alternative solution to Wrike. If you feel Wrike’s features are overwhelming and too complicated for your team, Flow is the right tool to go for!

Source: www.ntaskmanager.com

The Top 9 Wrike Alternatives For Project Management in 2019 (Free & Paid!)

Flow advertises itself as simple task management, and it’s exactly that. Tasks are arranged in an easy-to-follow way, letting users quickly update where they are. Their reporting on task and project progress is also a plus. It lets you know how far along a task is until it’s completed, and how each team member is contributing to it.

Source: clickup.com

Social recommendations and mentions

Based on our record, Trello seems to be a lot more popular than Flow. While we know about 246 links to Trello, we've tracked only 1 mention of Flow. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Trello mentions (246)

I ❤️ Offline
The weird thing is that we accepted online-first or even online-only note taking apps. I used to be a huge fan of Trello and later Notion, but their online-first nature ended up getting in the way. Nowadays I just use a very simple system of templated Markdown files. I'm even considering trying out Org-mode (outside emacs, I'm a vim type of guy). - Source: dev.to / about 1 month ago
How AI Streamlines Product Management: Boosting Efficiency and Innovation
Popular Tools: Notion (with AI), Jira (with AI-powered automation), Trello (with Butler AI automation). - Source: dev.to / about 1 month ago
The 12 Best AI Tools for Project Management in 2025
Trello’s visual boards remain intuitive, but its AI features now make tracking and communication smarter. - Source: dev.to / about 2 months ago
Unlocking the Cloud: Your Essential Guide to IaaS, PaaS, and SaaS Models
Trello - A flexible project management tool using boards, lists, and cards. - Source: dev.to / 3 months ago
Outsourcing Node.js Development: A Smart Choice for Modern Businesses
Communication & Collaboration Tools: Communication must be clear as crystal. AI-based project management tools such as Jira and Trello facilitate real-time collaboration with outsourced developers. - Source: dev.to / 6 months ago

Flow mentions (1)

What's your client management process?
We use getflow.com for internal task management and email + meetings with clients. Tried tons of client facing tools and it never works. Source: over 4 years ago

What are some alternatives?

When comparing Trello and Flow, you can also consider the following products

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Basecamp - A simple and elegant project management system.

Jira - The #1 software development tool used by agile teams. Jira Software is built for every member of your software team to plan, track, and release great software.

Slack - A messaging app for teams who see through the Earth!

Wrike - Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.

Laravel - A PHP Framework For Web Artisans