This page is designed to help you find out whether Papertools.app is good and if it is the right choice for you.
Papertools is accounting and invoicing software for small businesses, freelancers, sole traders and owner-operators. Plain-language tools make everyday paperwork easier, with proper double-entry bookkeeping underneath.
Create estimates and invoices, track payments and send overdue reminders. Record supplier bills and expenses, scan receipts or upload document images, and attach supporting files. Use recurring invoices and bills to reduce repeat work.
Moving an existing business? Starting Position establishes opening balances, assets and debts. Import customers, vendors, products and services from CSV files.
Quick Journal turns business events into bookkeeping entries through simple questions. Manual journals, a chart of accounts and a general ledger provide access to the accounting behind your records. Import bank and cash transactions and review possible matches with existing records.
Manage products, services, inventory and cost of goods sold. Prepare pay runs and payslips for hourly or salaried staff. Link invoices, bills, expenses and labour to projects to understand job profitability. Invite team members with roles and permissions.
View profit and loss, balance sheet, cash flow, receivables and payables reports. Export records to CSV to share with an accountant.
Paper-Ai helps draft documents and understand records. You review proposed changes before saving them.
Customize company branding, document and email templates, and tax settings. Use Papertools in a browser or install it as a progressive web app on supported phones, tablets and computers.
Papertools Essential is free forever. Plan limits and Terms & Conditions apply. Paid plans offer higher limits and additional capabilities.
Simple on the surface. Proper bookkeeping underneath.
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Double-entry bookkeeping
Connected books with a chart of accounts, manual journals and a general ledger behind everyday business transactions.
Quick Journal
Record business events through plain-language questions that create the corresponding bookkeeping entries.
Starting Position
Establish opening account balances, assets and debts so an existing business can bring its financial position into Papertools.
Paper-Ai voice and chat
Speak or type to Paper-Ai to draft documents and ask questions about your business records, with spoken responses available. Review proposed changes before saving.
Estimates and invoicing
Create branded estimates and invoices, convert estimates to invoices, and track document status, amounts due and payments.
Payments and overdue reminders
Record full or partial payments, track outstanding and overdue invoices, and send payment reminders.
Supplier bills and expenses
Record supplier bills and business expenses, attach supporting documents and see what needs paying.
Receipt and document scanning
Scan receipts or upload supported supplier invoice images and PDFs to prepare records for review. Document reading is available on paid plans.
PDF and CSV statement imports
Import bank and cash transactions from CSV files or read supported PDF bank statements into transaction lines for review. PDF reading is available on paid plans.
Bank and cash matching
Review imported bank and cash transactions alongside existing invoices, bills, payments and expenses, then confirm the appropriate matches.
Financial reports
Review profit and loss, balance sheet, cash flow, receivables, payables, trial balance and general ledger reports.
Payroll and payslips
Manage hourly or salaried staff, prepare pay runs, generate payslips and link labour costs to projects.
Projects and job profitability
Link invoices, supplier bills, expenses and labour to projects to understand each job's income, costs and profitability.
Contracts
Create and manage business contracts within the same workspace as your other business records.
Products, services and inventory
Maintain a catalogue of products and services with prices, costs and categories. Track stock levels and cost of goods sold.
Recurring workflows
Schedule recurring invoices, supplier bills and pay runs to reduce repeat work. Available on paid plans.
Customer and vendor records
Keep customer and vendor contact details, payment terms, balances and transaction history together.
Team roles and permissions
Invite team members and control their access through roles and permissions, within the selected plan's member limit.
CSV imports and exports
Import customers, vendors, products and services from CSV files. Export business records to share with an accountant.
Online invoice payments
Let customers pay invoices online through your connected Stripe account.
Customizable branding and templates
Customize company branding, document and email templates, and tax settings for your business.
Installable web app
Use Papertools in a browser or install it as a progressive web app on supported phones, tablets and computers.
Free Essential plan
Papertools Essential is free forever. Plan limits and Terms & Conditions apply.
Papertools began with the belief that even the smallest business should have access to professional paperwork and proper bookkeeping.
Founder Adis Smajtic built it in Broome, Western Australia, drawing on more than a decade of experience in purchasing, procurement and business operations. That work exposed the everyday gaps between invoices, supplier records, payments and what actually happened in a business.
The first version, PaperTools.io, launched on September 10, 2025. It offered free browser tools for creating business documents, with no login or subscription. Feedback pointed toward the next step: remembering customers, keeping records and connecting the paperwork over time.
Papertools.app followed, entering private beta in June 2026 and developing into a connected accounting and invoicing workspace. Today, invoices, expenses, payments, payroll, projects and reports sit alongside tools such as Starting Position, Quick Journal and Paper-Ai.
The product has grown, while the principle remains: make everyday business work easier and keep proper bookkeeping underneath.
Papertools is built for small-business owners who handle the work and the paperwork: freelancers, sole traders, owner-operators and small teams.
That includes consultants sending client invoices, trades and service businesses tracking job costs, businesses managing products and stock, and employers preparing payroll alongside their other financial records.
It suits people starting their first business as well as established businesses bringing existing balances and records into a new system. The common need is clear: professional paperwork, a practical view of the money and proper books, without needing to learn accounting jargon to get through everyday tasks.
Team permissions and accountant exports also support the people helping the owner run the business.
Choose Papertools if you want to manage your business finances without making accounting terminology the starting point for every task.
The everyday workflow follows the work you recognize: send an estimate, create an invoice, record a supplier bill, check who owes you money and understand what a job earned. Connected records help you follow the transaction through to your books and reports.
You can begin with the Essential plan, then move to a paid plan when you need higher limits and additional capabilities. Your existing records stay in the same workspace as your business grows.
Papertools also gives you access to the accounting underneath and CSV exports to share with an accountant. You can work through the screens yourself or use Paper-Ai by voice or text, with proposed changes remaining under your control.
Papertools Essential is free forever. Plan limits and Terms & Conditions apply.
Papertools brings plain-language business tools and proper double-entry bookkeeping into the same workspace. Owners can focus on what happened in their business while the accounting structure works underneath.
Quick Journal shows how that works: choose a familiar situation, such as putting your own money into the business or buying equipment, and answer straightforward questions to create the bookkeeping entry. Starting Position helps an existing business bring across its opening balances, assets and debts.
Paper-Ai adds another way to work. Speak or type to draft documents and ask questions about your business records, then review proposed changes before saving.
Invoices, bills, payments, payroll and projects connect with the financial reports behind them. Owners have access to their records, and accountants can work with the journals, general ledger and exports.
Simple on the surface. Proper bookkeeping underneath.
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