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Xplenty VS SPSync

Compare Xplenty VS SPSync and see what are their differences

Xplenty

Xplenty is the #1 SecurETL - allowing you to build low-code data pipelines on the most secure and flexible data transformation platform. No longer worry about manual data transformations. Start your free 14-day trial now.

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0 reviews
Pricing
Free trial
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SPSync

SPSync copies SharePoint Online lists into SQL Server, PostgreSQL, MySQL and 28 other data stores, read-only, and keeps them in sync with delta queries.

Rating
0 reviews
Pricing
Free trial
Promote on VibeVoted
Alternatives Is it good?
Hyperview
DCIM software reinvented. sponsored

Which is more popular?

Data Integration popularity
100% vs 0%
alternatives listed
199 vs 9

Base details

Website, pricing, platforms and company facts side by side.

Xplenty
SPSync
Website xplenty.com spsync.io
Pricing
Free trial
Free trial
Platforms
Cloud Salesforce REST API
MacOS Windows Azure
Company Startup from Israel · 10 - 19 employees · 2012 2026
Listed in
ETL Data Integration Monitoring Tools Cloud Infrastructure Web Service Automation Data Security And DLP +3
Data Replication Replication & Data Currency SharePoint Sharepoint Export ETL ETL / Data Connectors ETL / Data Preparation SQL MySQL MySQL Tools Power Bi MSSQL Server +9

About Xplenty and SPSync

In their own words, as submitted to SaaSHub.

Xplenty
SPSync

Xplenty is a cloud-based ETL (extract, transform, load), ELT (extract, load, transform), and Reverse ETL data integration platform that easily unites multiple data sources. The Xplenty platform offers a simple, intuitive visual interface for building data pipelines between a large number of...

Read more about Xplenty

SPSync copies SharePoint Online lists into SQL Server, PostgreSQL, MySQL and 28 other data stores, read-only, and keeps them in sync with delta queries. The problem Power BI reports on SharePoint lists refresh slowly or time out, views stop at the 5,000-item threshold, and joining lists means...

Read more about SPSync

Features and specs

What each product offers, as listed by its team.

Xplenty 5 features
SPSync 22 features
  • Ease of Use
    Xplenty offers a user-friendly interface with a drag-and-drop feature that simplifies the process of data integration and transformation, making it accessible even for users with limited technical expertise.
  • Scalability
    Xplenty can handle large volumes of data and can scale according to your needs, ensuring performance remains consistent even as your data grows.
  • Integrations
    The platform supports a wide range of data sources and destinations, making it versatile for various data ecosystems. It seamlessly integrates with popular databases, cloud services, and data warehouses.
  • Support and Documentation
    Xplenty provides extensive documentation and customer support, including tutorials, webinars, and a responsive support team to assist you with any issues.
  • Customization
    Offers advanced features for custom transformations and workflows through scripting, allowing for greater flexibility in handling complex data integration tasks.

Possible disadvantages

  • Cost
    Xplenty can be expensive, particularly for small to mid-sized businesses. The pricing model is based on the number of connectors and data volume, which can add up quickly.
  • Learning Curve
    Although the interface is user-friendly, there may be a learning curve for new users to fully leverage the platform’s more advanced features and capabilities.
  • Performance
    Some users have reported performance issues, especially with large datasets, which can result in slower processing times compared to other ETL tools.
  • Limited Real-time Processing
    Xplenty is optimized for batch processing rather than real-time data integration, which may not be suitable for use cases requiring real-time data processing.
  • Dependence on Internet Connection
    As a cloud-based platform, Xplenty requires a stable internet connection. Any disruptions in connectivity can affect the ability to access and use the service.
  • Sync SharePoint lists to SQL Server and Azure SQL
    Replicate SharePoint Online lists into SQL Server and Azure SQL on a schedule, so reports, apps and analysts query ordinary tables instead of SharePoint.
  • SharePoint lists to PostgreSQL, MySQL and Oracle
    The same normalised tables in PostgreSQL, MySQL, MariaDB, Oracle, SQLite, Supabase and Neon, or in Dataverse for Power Apps.
  • SharePoint to data warehouses and lakehouses
    Feed BigQuery, Databricks, ClickHouse, DuckDB, MotherDuck, Delta Lake, Apache Iceberg and Azure Data Lake Storage, with Parquet export to Amazon S3 and Azure Blob.
  • SharePoint to search and vector databases
    Index list items in Azure AI Search, Elasticsearch, OpenSearch, PostgreSQL with pgvector, LanceDB, Qdrant and Weaviate, kept current on every sync.
  • Incremental delta sync
    After one full load, SPSync reads only new, changed and deleted items through Microsoft Graph delta queries, within the tenant’s throttling budget.
  • No 5,000-item list view threshold
    Large lists replicate in full. SPSync reads past the 5,000-item list view threshold, so lists with tens of thousands of items report as easily as small ones.
  • Power BI reporting views
    Generated views for Power BI DirectQuery in SQL Server, PostgreSQL, MySQL, Oracle, BigQuery, Databricks and more, ending slow refreshes on SharePoint lists.
  • Lookup columns as foreign keys
    Lookups become keys, multi-choice and people columns become child tables, and users go into one table, so joining lists is one simple query in your database or warehouse.
  • Read-only SharePoint access
    SPSync never writes to SharePoint. Replication is one-way, from SharePoint Online to your destination, which makes the security review short.
  • Sites.Selected permissions
    Unattended sync uses application permissions scoped with Sites.Selected, so an admin grants access to named sites only, never the whole tenant.
  • Combine lists from multiple sites
    Merge the same list from many SharePoint sites into one table, with the source site on every row, for organisation-wide reporting.
  • Deleted items kept (soft deletes)
    Items deleted in SharePoint stay in the destination, flagged with the time they were deleted, so audit and history questions can still be answered.
  • Automatic schema changes
    When someone adds a column to a SharePoint list, SPSync adds it in the destination on the next run. No pipeline to edit.
  • Reconcile and outage recovery
    A reconcile, weekly by default and configurable, compares SharePoint with the destination and corrects drift: a quality check and recovery after an outage.
  • A governed copy for AI agents
    AI agents, assistants and text-to-SQL tools query a current copy in your own database, holding no SharePoint or Graph permission of their own.
  • Vector embeddings for RAG
    Writes embeddings to pgvector and Azure AI Search on each sync, re-embedding only rows whose text changed, so retrieval indexes stay current.
  • Document library metadata
    Replicates document library metadata (file names, folders, content types and custom columns) as a queryable catalogue for governance and retention.
  • Command line and YAML for CI
    A YAML-driven command line for macOS, Windows and Linux, with exit codes for schedulers and CI pipelines and secrets kept in environment variables.
  • Desktop app for Mac and Windows
    A guided desktop app for Apple Silicon Macs and Windows 10 and 11 that keeps syncing in the background, with per-run metrics for every list.
  • Admin permissions pack
    The first-run permissions wizard produces a one-page pack telling the tenant admin exactly what to grant, for which sites, and why.
  • Sync a whole site or pick lists
    Tick individual lists and libraries, name a list once to select it on every site, or sync a whole site so new lists are included automatically.
  • Pre-flight checks before the first run
    spsync doctor checks SharePoint permissions, connectivity and the destination before anything runs, so problems show up in seconds, not in a failed overnight job.

Analysis

An editorial look at what each product does well and who it suits.

Xplenty
SPSync

Overall verdict

  • Xplenty is a good option for businesses looking for a reliable and user-friendly data integration platform, especially if they require extensive support for cloud-based data sources and flexibility in integration processes. However, as with any tool, the effectiveness of Xplenty depends on the specific needs and resources of the organization.

Why this product is good

  • Xplenty is a cloud-based data integration platform designed to simplify the complex processes of data preparation, transformation, and integration. It offers a user-friendly interface and a wide range of pre-built connectors, making it accessible for users without deep technical expertise. The platform supports ETL (Extract, Transform, Load) processes and can handle large volumes of data efficiently.

Recommended for

    Small to medium-sized businesses, teams without extensive technical expertise in data engineering, organizations needing to integrate data from multiple sources quickly, and those looking for a scalable cloud-based ETL solution.

No analysis of SPSync yet.

Videos

Walkthroughs and reviews on video.

Xplenty 3 videos + Add
SPSync 1 video + Add

Xplenty - The Leading Data Integration Platform

More videos

  • - Create a Customer 360 View with Xplenty & Salesforce
  • - Xplenty Customer Story - CloudFactory

Sync SharePoint List to SQL Server on a Schedule

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100
Xplenty
SPSync
100% 100%
Data Integration
0% 0%
0% 0%
MSSQL Server
100% 100%
100% 100%
ETL
0% 0%
0% 0%
MySQL Tools
100% 100%

Questions & Answers

As answered by people managing Xplenty and SPSync.

What makes your product unique?

SPSync's answer:

SPSync does one job: it keeps SharePoint Online lists replicated into the database you already use, and it does that job properly.

Most tools treat SharePoint as one connector among hundreds and produce a flat table with nested columns. SPSync writes normalised tables: lookup columns become foreign keys, multi-choice and people columns become child tables, and deleted items are kept with the time they were deleted.

After the first load it reads only changes through Microsoft Graph delta queries, so large lists stay current without hitting the 5,000-item threshold. It is read-only, scoped per site with Sites.Selected, runs on your own machine or server, and writes to 31 destinations, from SQL Server and PostgreSQL to BigQuery, Databricks and Azure AI Search.

Which are the primary technologies used for building your product?

SPSync's answer:

Microsoft Graph API with delta queries, and MSAL for Microsoft Entra ID sign-in

Why should a person choose your product over its competitors?

SPSync's answer:

  • Built only for SharePoint lists, so the data arrives ready to query: keys, child tables, one users table, deleted items kept, new columns added automatically.
  • Read-only by design, with per-site Sites.Selected permissions and a one-page pack for the tenant admin, so it passes security review quickly.
  • Runs on your own machine or server and writes to a database you control. Your SharePoint data does not pass through our servers.
  • 31 destinations across databases, warehouses, and search and vector stores, with the same engine and licence for each.
  • A weekly reconcile proves SharePoint and the database still match and recovers after an outage.
  • Unlimited lists, items and sites on an annual licence, with no per-row or per-sync charges.
  • A desktop app for people who want a guided setup, and a YAML command line for teams who run it in pipelines.

How would you describe the primary audience of your product?

SPSync's answer:

Organisations on Microsoft 365 that hold important working data in SharePoint lists and have outgrown reading it from SharePoint directly. Typically:

  • Power BI and reporting teams whose refreshes have become slow or unreliable
  • IT and SharePoint administrators who want one supported way to get list data out, instead of a collection of flows and scripts
  • Data engineers who need SharePoint data in the warehouse with keys and history
  • AI and automation teams building assistants and agents that should query a governed copy rather than SharePoint itself

Buyers range from mid-sized companies to large enterprises, often in regulated sectors where read-only access and per-site permissions matter.

What's the story behind your product?

SPSync's answer:

SPSync came out of years of Microsoft 365 and SharePoint consulting work. The same problem kept appearing: a business had put its working data into SharePoint lists because they were quick to set up and easy for staff to use, and then the reporting broke.

Power BI refreshes timed out, views hit the 5,000-item limit, and someone had built a Power Automate flow or a script to copy the data out, which worked until it quietly stopped. Every fix was a one-off.

SPSync is the tool we wanted on those projects: one supported, read-only way to keep an accurate, current copy of SharePoint lists in a real database, with tables a person or an AI can actually query. It is built by EBORACUM IT LTD in London.

Who are some of the biggest customers of your product?

SPSync's answer:

  • Enterprise financial services organisations, including banks, insurers and asset managers
  • Defence and aerospace organisations
  • Central and local government departments and agencies
  • Healthcare and life sciences organisations
  • Energy and utilities companies
  • Legal and professional services firms
  • Manufacturing and engineering enterprises
  • Data and analytics consultancies building reporting platforms for their clients
  • Enterprise data platform teams consolidating Microsoft 365 data into warehouses and lakehouses
  • Business intelligence teams standardising Power BI reporting on SharePoint data

User comments

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Reviews and articles

External articles and on-site reviews we used to compare the two products.

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