Workflowy VS Microsoft Planner

Compare Workflowy VS Microsoft Planner and see what are their differences

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Microsoft Planner

Microsoft Planner lets you easily bring together teams, tasks, documents, and conversations for better results.

Landing page //
2021-08-03

Workflowy offers a simpler way to stay organized. If you have a crazy job or an ambitious project, we will be your trusty sidekick.

Landing page //
2022-08-07

Workflowy

Website: workflowy.com
Pricing URL: Official Workflowy Pricing
$ Details: freemium $4.99 / Monthly (Workflowy Pro)
Platforms: Browser Windows Mac OSX Linux Android iOS
Release Date: 2010 August
Startup details
Country: United States

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Microsoft Planner

Website: microsoft.com
Pricing URL: -
$ Details: -
Platforms: -
Release Date: -

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Workflowy features and specs

Kanban boards
Tags
Search and Filtering
Files & Attachments
Mobile apps (iOS & Android)
Live copy
Bidirectional links
No-login Sharing
Text Highlighting
Dates and times
Publishing
Lists
Global Search
Notes
Todo's
Slash command

Microsoft Planner features and specs

Integration with Microsoft 365
Planner is tightly integrated with Microsoft 365 apps such as Outlook, Teams, and OneDrive, making it easier to collaborate within the Microsoft ecosystem.
User-Friendly Interface
The interface is intuitive and user-friendly, making it easy for teams to adopt without extensive training.
Real-time Collaboration
Users can collaborate in real-time with team members, updating tasks and projects simultaneously.
Task Assignments and Notifications
You can assign tasks to team members and receive notifications, ensuring everyone is aware of their responsibilities and deadlines.
Visual Organization
Planner offers a visual and straightforward way to organize tasks through boards, which can be broken down into cards and buckets for detailed task management and prioritization.

Possible disadvantages of Microsoft Planner

Limited Features
Compared to other specialized project management tools, Planner has fewer functionalities, particularly advanced reporting and customization options.
Dependent on Microsoft 365 Subscription
To use Planner, you need an active Microsoft 365 subscription, which may not be cost-effective for all businesses.
Complexity with Larger Projects
Planner may struggle with larger and more complex projects due to its simplicity and lack of advanced features like Gantt charts.
Limited Mobile Experience
While there is a mobile app available, users often find that it does not offer the same functionality and ease of use as the desktop version.
Data Export Limitations
Exporting data for use in other applications can be cumbersome, with limited options for exporting task lists and project details.

Analysis of Workflowy

Overall verdict

Overall, Workflowy is an excellent tool for those who appreciate a straightforward, yet powerful organizational system. Its ease of use combined with robust features makes it suitable for both personal and professional use. While it may require a bit of a learning curve to fully take advantage of all its features, many users find it invaluable once they integrate it into their workflows.

Why this product is good

Workflowy is considered good for its simplicity and powerful features. It offers a minimalistic, distraction-free interface that allows users to focus on their tasks efficiently. Its unique bullet-point organization system enables users to create infinitely nested lists, which can be expanded or collapsed as needed, offering flexibility in organizing tasks and ideas. Additionally, Workflowy supports tags, notes, and easy search functionalities, making it excellent for complex project management and note-taking. Its ability to sync across devices ensures that users can access their information anytime, anywhere.

Recommended for

Individuals who prefer minimalist yet powerful productivity tools
Writers or content creators needing to organize thoughts and notes
Project managers looking for a simple but effective way to track tasks
Users who appreciate flexibility in the organization of tasks and notes
People needing a tool that offers real-time, cross-device synchronization

Analysis of Microsoft Planner

Overall verdict

Overall, Microsoft Planner is a solid choice for teams looking for a straightforward task management tool, especially if they are already using other Microsoft 365 services. Its ease of use, integration capabilities, and collaboration features make it a worthwhile option for organizations of varying sizes.

Why this product is good

Microsoft Planner is a task management tool that integrates seamlessly with other Microsoft 365 apps, which makes it a convenient choice for those already using the Microsoft ecosystem. It offers a visually intuitive interface with task boards, Kanban-style, helping teams track progress easily. Its collaboration features, like attaching files directly from OneDrive or SharePoint and integrating with Microsoft Teams, enhance team communication and workflow management.

Recommended for

Microsoft Planner is recommended for small to medium-sized teams, particularly those already utilizing Microsoft 365 services. It's suitable for teams looking for a simple, visual task management tool that facilitates easy collaboration and integrates well with existing Microsoft products.

Workflowy videos

+ Add

Organize Your Brain with WorkFlowy (Real-Time App Review)

Microsoft Planner videos

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Microsoft Planner 2019 Review: Office 365 Project Management

Category Popularity

0-100% (relative to Workflowy and Microsoft Planner)

Workflowy

Microsoft Planner

Task Management

93 93%

Task Management

7% 7

Project Management

93 93%

Project Management

7% 7

Productivity

85 85%

Productivity

15% 15

Note Taking

100 100%

Note Taking

0% 0

User comments

Share your experience with using Workflowy and Microsoft Planner. For example, how are they different and which one is better?

Reviews

These are some of the external sources and on-site user reviews we've used to compare Workflowy and Microsoft Planner

Workflowy Reviews

20 Obsidian Alternatives: Top Note-Taking Tools to Consider

Workflowy is a note-taking app with several task management tools. This app refers to itself as a sidekick for busy and ambitious people. Workflowy is on this list of Obsidian alternatives because of its simplicity. All you need to do is log in and start typing out your thoughts on Workflowy!

Source: clickup.com

The best note-taking apps for collecting your thoughts and data

Workflowy is an online app that uses an outline format and is actually more flexible than it looks at first.

Source: www.theverge.com

15 Best Notability Alternatives 2022

WorkFlowy is another alternative to Notability that provides everything you need to take notes quickly and effectively. Instead of creating little notes represented by small cards, WorkFlowy helps you create elaborate outlines and drill down into the bedrock of your project or content.

Source: rigorousthemes.com

11 Best Note-Taking Apps to Help You Stay Organized at Productive in 2021

WorkFlowy is a digital document where you create and organize an infinitely nesting list of notes and tasks. That makes it simple to use and especially useful for ticking off to-dos and writing down ideas in a bulleted fashion. However, it also limits the organization to a hierarchical, outlined structure. You can use WorkFlowy in your browser, and it’s compatible with Mac,...

Source: builtin.com

17 Top Evernote Alternatives for Note-Taking for 2019

WorkFlowy is hardcore simple and that’s what most people love about it. If you’re a list lover, or if you’re one of those evolved people that truly believe everything’s better in an outline—first of all, let me say: you’re right. And secondly: WorkFlowy was made for you.

Source: www.workzone.com

Microsoft Planner Reviews

We have no reviews of Microsoft Planner yet.
Be the first one to post

Social recommendations and mentions

Based on our record, Workflowy seems to be more popular. It has been mentiond 2 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Workflowy mentions (2)

Adam Savage on Lists, More Lists, and the Power of Checkboxes (2019)
Have you seen Workflowy? https://workflowy.com/hello/. - Source: Hacker News / about 5 years ago
5 Alternatives to OneNote
Workflowy - The project management notetaking app. Source: over 5 years ago

Microsoft Planner mentions (0)

We have not tracked any mentions of Microsoft Planner yet. Tracking of Microsoft Planner recommendations started around Mar 2021.

What are some alternatives?

When comparing Workflowy and Microsoft Planner, you can also consider the following products

Todoist - Todoist is a to-do list that helps you get organized, at work and in life.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Jira - The #1 software development tool used by agile teams. Jira Software is built for every member of your software team to plan, track, and release great software.

monday.com - The most intuitive platform to manage projects and teamwork

Todoist vs Workflowy

Todoist vs Microsoft Planner

Trello vs Workflowy

Trello vs Microsoft Planner

Asana vs Workflowy

Asana vs Microsoft Planner

Evernote vs Workflowy

Evernote vs Microsoft Planner

Jira vs Workflowy

Jira vs Microsoft Planner

monday.com vs Workflowy