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Sanebox VS Sortfully

Compare Sanebox VS Sortfully and see what are their differences

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Sanebox logo Sanebox

SaneBox is a cloud-based service that allows users to filter and manage their emails.

Sortfully logo Sortfully

Auto-file your Outlook & Microsoft 365 mail by the organisation that sent it - once you've read it. Sortfully never reads your message bodies or attachments.
  • Sanebox Landing page
    Landing page //
    2023-05-12
  • Sortfully Dashboard
    Dashboard //
    2026-08-31
  • Sortfully Mappings View
    Mappings View //
    2026-08-31

Sortfully is an automatic filing service for Outlook and Microsoft 365. It moves each message into an Inbox subfolder, or tags it with a coloured category, based on the organisation that sent it. By default a message is only filed once you have read it, so new mail still lands in front of you and nothing disappears unseen. If you prefer, filing can happen instantly on delivery instead.

There is no AI in Sortfully. No model, no classifier, no LLM, and your mail is never sent to any AI service. Filing runs on deterministic rules you can read and edit: the sender's domain, your exact-match overrides, then Public Suffix List normalisation, so notifications.slack.com and hello@slack.com both land in one Slack folder, and .co.uk domains get correct names. You can group several domains into one folder, pin a domain to a folder you already have, exclude senders entirely, and choose move-or-tag per organisation. Every action is reversible.

Privacy is structural, not a promise. Sortfully never reads message bodies or attachments: the one code path allowed to call Microsoft Graph message endpoints uses a strict metadata field allow-list, and a CI gate fails the build if a content field ever appears. An optional detailed audit log records the subject line so you can see exactly what was filed; you can switch it off. Sortfully connects through delegated Microsoft Graph permissions only (Mail.ReadWrite, Mail.ReadWrite.Shared, MailboxSettings.Read), is a verified Microsoft publisher, and reads your existing inbox rules without ever modifying them. Tokens are encrypted at rest and you can disconnect at any time.

Optionally, a chunked, throttle-safe backlog cleanup sorts the mail you already have, with protected folders and a leave-recent-mail window so nothing current is touched.

Sortfully is built for Microsoft 365 first: individual mailboxes, shared mailboxes, and a Business plan with team management for firms. It is operated by a UK company, hosted in the EU.

Sanebox

Website
sanebox.com
Pricing URL
Official Sanebox Pricing
$ Details
-
Platforms
-
Release Date
-
Edit details

Sortfully

Website
sortfully.app
Pricing URL
Official Sortfully Pricing
$ Details
paid Free Trial £5 / Monthly
Platforms
Web SaaS Outlook
Release Date
2026 August
Startup details
Country
United Kingdom
City
London
Founder(s)
Adam Harman
Employees
1 - 9
Edit details

Sanebox features and specs

  • Email Organization
    Sanebox automatically sorts incoming emails into folders such as SaneLater, SaneNews, and others, helping you focus on important messages and reducing inbox clutter.
  • Customization
    Sanebox allows users to create custom folders and adjust filtering preferences, providing a personalized email management experience.
  • Compatibility
    Sanebox is compatible with a wide range of email providers including Gmail, Outlook, Yahoo Mail, and more, making it accessible for most users.
  • Time-saving
    By automating email categorization and prioritization, Sanebox can save users a significant amount of time that would otherwise be spent managing their inbox.
  • Additional Features
    Sanebox offers additional productivity tools such as email tracking reminders, snooze, and a 'Do Not Disturb' mode, enhancing overall email management.

Possible disadvantages of Sanebox

  • Cost
    Sanebox is a subscription-based service, meaning users have to pay a recurring fee, which might be a con for those seeking a free solution.
  • Learning Curve
    New users might face a learning curve when setting up and customizing Sanebox, which could be a downside for those looking for an immediate solution.
  • Privacy Concerns
    As Sanebox requires access to your email account to function, some users might be concerned about the privacy and security of their emails.
  • Occasional Misclassification
    While generally accurate, Sanebox might occasionally misclassify important emails, requiring users to manually adjust the categorization.
  • Feature Overlap
    Some users may find that Sanebox's features overlap with existing tools provided by their email services, reducing the perceived value of the service.

Sortfully features and specs

  • Filing by sender organisation
    Mail is filed by the organisation that sent it, so every alias and subdomain from a company lands in one folder.
  • Move or tag per organisation
    Each organisation can be moved to an Inbox subfolder or tagged in place with a coloured category.
  • File after read
    By default nothing moves until a message has been read, so new mail never disappears unseen; instant filing on delivery is optional.
  • No AI
    No model, no classifier, no LLM; filing runs on deterministic rules you can read and edit, and mail is never sent to any AI service.
  • Content-Blind
    Message bodies and attachments are never read, enforced by a code-level allow-list and a CI gate, not just a policy.
  • Public Suffix list
    Public Suffix List normalisation gives correct names for .co.uk, .energy and hundreds of other endings.
  • Overrides and exclusions
    Group several domains into one folder, pin a domain to an existing folder, or exclude senders entirely; your rules always win.
  • Backlog cleanup
    Sorts the mail you already have in chunked, rate-limited passes, with protected folders and an option to leave recent mail in place.
  • Undo anything
    Every filing action is recorded and reversible from the dashboard or audit log.
  • Audit Log
    A record of every filing with sender, destination and mode; a detailed option records the subject line and can be switched off.
  • Shared Mailboxes
    Files shared mailboxes a delegate has access to, alongside personal ones.
  • Team Management
    The Business plan adds team management for firms running multiple mailboxes with multiple users.

Analysis of Sanebox

Overall verdict

  • Sanebox is generally well-regarded for its ability to improve email management and productivity. Users often find it effective in decluttering their inbox and appreciate its compatibility with most email providers. However, the service is subscription-based, and its value may vary depending on individual email habits and needs.

Why this product is good

  • Sanebox is a tool designed to help users manage their email more effectively. It uses algorithms to automatically sort incoming emails into different folders, keeping only the most important ones in the main inbox. This can help reduce email overload and improve productivity by allowing users to focus on what truly matters. Additional features include snoozing non-urgent emails, setting reminders for follow-up, and providing detailed email activity insights.

Recommended for

    Sanebox is recommended for professionals, entrepreneurs, and anyone who deals with a high volume of emails and wants to optimize their email management processes. It's particularly beneficial for those who find themselves overwhelmed by their inbox and are looking for a way to automate and streamline email sorting and prioritization.

Sanebox videos

+ Add

How to Use Sanebox to Tackle your Inbox

More videos:

  • Review - REVIEW: Is SaneBox an Email Management Winner?
  • Review - Is SaneBox Right for You? (Easy Email Management)

Sortfully videos

No Sortfully videos yet. You could help us improve this page by suggesting one.

Add video

Category Popularity

0-100% (relative to Sanebox and Sortfully)

Sanebox

Sortfully

Email Management
97 97%
Email Management
3% 3
Inbox Management
0 0%
Inbox Management
100% 100
Email Automation
96 96%
Email Automation
4% 4
Email Productivity
96 96%
Email Productivity
4% 4

Questions & Answers

As answered by people managing Sanebox and Sortfully.

Why should a person choose your product over its competitors?

Sortfully's answer:

Most email organisers ask you to trust them: an AI classifier scores your mail and a privacy policy promises restraint. Sortfully is built so you don't have to take its word for it. It cannot read message bodies or attachments; the restriction is a code-level allow-list backed by a CI gate that fails the build, and filing runs on deterministic rules you can read and override. It is also the only one of its kind built for Outlook and Microsoft 365 first: delegated Microsoft Graph permissions from a verified Microsoft publisher, shared mailbox support, and read-only respect for your existing inbox rules, where SaneBox, Clean Email and Mailstrom treat Outlook as a second platform. And it behaves differently: mail is filed by sender organisation, so every alias and subdomain lands in one folder, and by default only after you have read it, so nothing disappears unseen and everything can be undone.

What's the story behind your product?

Sortfully's answer:

Sortfully was built by a UK founder who watched Outlook rules fail at scale: Exchange caps rules at 256 KB, one rule per sender domain does not scale, and rules only run while Outlook is open. The alternatives all wanted AI access to mail content, which is exactly what regulated firms cannot accept. So Sortfully does the opposite: deterministic filing by sender organisation, with a code-enforced guarantee that message bodies and attachments are never read. It launched in August 2026, operated by a UK company with EU hosting.

What makes your product unique?

Sortfully's answer:

Sortfully contains no AI at all. Filing runs on deterministic rules you can read and edit: the sender's domain, your overrides, then Public Suffix List normalisation. And the privacy guarantee is structural rather than promised: the one code path allowed to call Microsoft Graph message endpoints uses a strict metadata allow-list, and a CI gate fails the build if a content field ever appears. Message bodies and attachments are never read.

How would you describe the primary audience of your product?

Sortfully's answer:

Businesses and normal consumers can both benefit from Sortfully. Businesses on Microsoft 365, mainly professional services firms of 10 to 200 mailboxes (accountants, solicitors, surveyors, architects) and the IT admins or MSPs who manage their tenants. It also suits compliance-conscious firms that have decided against AI email tools, and individual Outlook power users.

Which are the primary technologies used for building your product?

Sortfully's answer:

Laravel (PHP), PostgreSQL and Redis on the backend; React with TypeScript and Inertia on the frontend; the Microsoft Graph API with delegated permissions for all mailbox access. Hosted in the EU.

User comments

Share your experience with using Sanebox and Sortfully. For example, how are they different and which one is better?
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Social recommendations and mentions

Based on our record, Sanebox seems to be more popular. It has been mentiond 1 time since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Sanebox mentions (1)

  • Would you trust some company that asks for your full email access and says they will only access your email headers for the sake of filtering out the junk?
    I see no specific issue with sanebox.com, however it appears that they are only offering a service you can do on your own. Honestly, do you really get that much SPAM? Source: almost 4 years ago

Sortfully mentions (0)

We have not tracked any mentions of Sortfully yet. Tracking of Sortfully recommendations started around Aug 2026.

What are some alternatives?

When comparing Sanebox and Sortfully, you can also consider the following products

Clean Email - Clean Email is an online service that empowers you to take control of your mailbox.

Unroll.me - A cleaner inbox is just a click away! Unroll.Me gives you the tools you need to manage a cluttered mailbox full of pesky subscriptions emails.

Mailstrom - The smarter, faster way to clean out your inbox. Power through thousands of messages in just a few clicks. Free Trial! Website. JOBS.

Superhuman - Superhuman is an email management tool.

SpamTitan - Comprehensive Email Protection. 99.99% Spam Detection. Blocks phishing, viruses, malware and other email threats.

ZeroSpam - Cloud email security & anti-spam solution

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