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opendocman VS Confluence

Compare opendocman VS Confluence and see what are their differences

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opendocman logo opendocman

OpenDocMan is a free document management system written in PHP.

Confluence logo Confluence

Confluence is content collaboration software that changes how modern teams work
  • opendocman Landing page
    Landing page //
    2022-06-12
  • Confluence Landing page
    Landing page //
    2024-08-12

opendocman features and specs

  • Open Source
    OpenDocMan is an open-source document management system, which means users can download, use, and modify it for free. This allows organizations to adapt the software to fit their specific needs without incurring licensing costs.
  • Web-Based
    Being a web-based application, OpenDocMan can be accessed from anywhere with an internet connection, facilitating remote work and collaboration among team members.
  • Easy Installation
    The installation process for OpenDocMan is relatively straightforward, allowing users with basic technical knowledge to set up the system quickly and without extensive IT support.
  • File Check-In/Check-Out
    The software supports file check-in/check-out functionality, providing version control and ensuring that users are always working on the latest version of a document while also preventing overwriting.
  • Customizable Metadata
    OpenDocMan allows users to define and customize metadata fields for documents, enabling efficient organization, categorization, and retrieval of files.

Possible disadvantages of opendocman

  • Limited Features
    Compared to more comprehensive document management systems, OpenDocMan may lack some advanced features that larger organizations might require, such as robust workflow automation or integration with other enterprise tools.
  • User Interface
    Some users may find the user interface to be outdated or not as intuitive as other modern document management systems, which could lead to a steeper learning curve for new users.
  • Community Support
    While being open-source provides freedom, it also means that users rely primarily on community support, which can vary in availability and responsiveness compared to commercial software with dedicated customer service.
  • Scalability
    As the system might not be designed to handle very large data volumes or a high number of concurrent users efficiently, OpenDocMan could face challenges in scalability for larger enterprises.
  • Security Concerns
    Being open-source means that users need to be proactive about security, implementing necessary updates and patches themselves, which could be a concern for organizations without dedicated IT resources.

Confluence features and specs

  • Integration with Atlassian Ecosystem
    Confluence integrates seamlessly with other Atlassian products like Jira, Bitbucket, and Trello, making it an excellent choice for teams already using these tools.
  • Real-time Collaboration
    Confluence offers real-time collaboration features, including editing, commenting, and task assignments, which enhance team productivity and communication.
  • Document Management
    With version control, easy-to-use templates, and a robust search function, Confluence excels in document management and organization.
  • Customization Options
    It provides numerous customization options including themes, templates, and plugins to suit the specific needs of different teams and projects.
  • Enterprise-Grade Security
    Confluence offers advanced security features such as data encryption, user permissions, and compliance with industry standards, making it suitable for enterprises.

Possible disadvantages of Confluence

  • Complexity for New Users
    The abundance of features can make Confluence overwhelming for new users, creating a steep learning curve.
  • Cost
    Confluence can be expensive, particularly for larger teams or when advanced features and additional plugins are required.
  • Performance Issues
    Users have reported performance issues, such as slow load times, especially with large documents or extensive use of add-ons.
  • Customization Can Be Time-Consuming
    While customization is a strength, it can also be time-consuming to set up and maintain, particularly for non-technical users.
  • Limited Offline Access
    Confluence's functionality is limited without an internet connection, which can be a drawback for teams needing constant access to documents and collaboration tools.

Analysis of Confluence

Overall verdict

  • Confluence is generally considered a good option for teams seeking a comprehensive collaboration and documentation platform. Its strengths lie in its integration capabilities, customization options, and user-friendly interface. However, for smaller teams or those with simpler needs, it may be more complex and feature-rich than necessary.

Why this product is good

  • Confluence by Atlassian is a popular collaboration tool known for its robust features that facilitate team communication, documentation, and project management. It integrates seamlessly with other Atlassian products like Jira, making it an excellent choice for software development teams. Its flexibility allows users to create and organize content using customizable templates and spaces, supporting both structured and unstructured data. Additionally, Confluence offers a range of plug-ins and integration options, enhancing its functionality even further.

Recommended for

    Confluence is particularly recommended for medium to large-sized organizations, software development teams, and businesses that utilize other Atlassian products. It's ideal for groups that require advanced documentation features, seamless integrations, and strong collaboration tools to optimize their workflows.

opendocman videos

+ Add

Screencast by opendocman - intro to admin features

More videos:

  • Review - Installing OpenDocMan with Softaculous in cPanel

Confluence videos

+ Add

Confluence Cloud Product Demo 2019

More videos:

  • Demo - Atlassian Confluence Demonstration Video
  • Review - (2016) Introduction to Confluence: Create, share, and collaborate on projects in one place

Category Popularity

0-100% (relative to opendocman and Confluence)

opendocman

Confluence

Project Management
4 4%
Project Management
96% 96
Task Management
5 5%
Task Management
95% 95
Communication
8 8%
Communication
92% 92
WiKis
0 0%
WiKis
100% 100

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare opendocman and Confluence

opendocman Reviews

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Confluence Reviews

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
Confluence is great for documentation-heavy teams, especially when paired with other Atlassian products like Jira. But as a standalone collaboration tool, it lacks the fluidity and connected workflows that many modern teams need.
Source: www.ledgerteams.com
11 Popular Knowledge Management Tools to Consider in 2025 
Confluence is a web-based collaboration tool developed by Atlassian. It allows teams to create, store, and organize information in one place. This can include project documentation, meeting notes, how-to guides, and company policies.
Source: knowmax.ai
Best Gitbook Alternatives You Need to Try in 2023
Confluence is a collaboration tool from Atlassian that focuses on remote-ready teams that need to organize content. It has a built-in editor and allows for version control, making it easy to track changes and collaborate with team members. Confluence also has a wide range of templates and add-ons available, allowing users to add all types of documents for a knowledge base....
Source: www.archbee.com
Best 25 Software Documentation Tools 2023
Confluence is the perfect way to collaborate with your team. Is a web-based team collaboration and documentation tool. It helps teams work together, share information and create documentation in a centralized and organized manner. It's a platform that allows the team to create, edit, and organize content such as documents, pages, blogs and multimedia.
Source: www.uphint.com
Introduction to Doxygen Alternatives In 2021
Confluence is a tool in the innovation stack category of project management. In Confluence, it is easy to capture the details which is often lost in email inboxes and shared network drives due to the fact that it is easy to browse, update, as well as use.
Source: www.webku.net

What are some alternatives?

When comparing opendocman and Confluence, you can also consider the following products

Clinked - White-label Client and Team Workspace

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

OpenKM - OpenKM is an easy to use powerful version control system that enables businesses efficiently and systematically capture, store, secure, manage, maintain and distribute corporate information assets with the goal of facilitating knowledge creation, op…

Notion - All-in-one workspace. One tool for your whole team. Write, plan, and get organized.

Oak Engage - Oak Engage is a digital workplace for enterprises that need to communicate with their workforce. Connect your teams. Engage your people.

Slack - A messaging app for teams who see through the Earth!

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