Software Alternatives, Accelerators & Startups

Miro VS Gmail

Compare Miro VS Gmail and see what are their differences

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Miro logo Miro

Join Millions of users that collaborate from all over the planet using Miro. Experience the power of the #1 visual workspace for innovation. More than 100M users and 250,000 companies are collaborating on the canvas.

Gmail logo Gmail

Gmail is available across all your devices Android, iOS, and desktop devices. Sort, collaborate or call a friend without leaving your inbox.
  • Miro Miro AI - Userflows
    Miro AI - Userflows //
    2026-01-09
  • Miro Prototyping
    Prototyping //
    2026-01-09
  • Miro Prototyping
    Prototyping //
    2026-01-09
  • Miro Miro for UX
    Miro for UX //
    2026-01-09

Miro AI is the artificial intelligence layer built directly into the Miro collaborative workspace. It helps teams think, create, and execute faster by embedding AI into the same visual environment where collaboration already happens.

Rather than being a separate tool, Miro AI works contextually across the canvas, using existing content to support teams throughout the entire workflow โ€” from ideation to delivery.

What makes Miro AI valuable - AI embedded in the workspaceโ€จMiro AI operates directly on boards and canvas content, reducing context switching and making AI support immediately relevant to the work at hand. - AI Sidekicks (AI teammates)โ€จBuilt-in AI Sidekicks assist teams with ideation, planning, writing, and structuring content, acting as collaborative partners rather than isolated tools. - AI Flows for end-to-end workflowsโ€จAI Flows help guide and automate multi-step processes, enabling teams to move from idea to outcome more efficiently. - Content creation & refinementโ€จTeams can generate, edit, summarize, and refine text, visuals, and boards using AI โ€” saving time on repetitive or manual tasks. - Smarter collaboration at scaleโ€จMiro AI helps teams align faster by summarizing boards, extracting insights, and organizing information across large or complex projects. - Enterprise-ready & secureโ€จDesigned with governance and security in mind, Miro AI supports enterprise requirements while remaining accessible for everyday team use.

Who itโ€™s for Miro AI is especially useful for: - Product and project teams - Designers and creative teams - Marketing and content teams - Strategy, innovation, and operations teams - Organizations adopting AI for collaborative work

  • Gmail Landing page
    Landing page //
    2022-02-13

Miro features and specs

  • Collaborative Features
    Miro allows real-time collaboration with team members from different locations, offering features like video conferencing, sticky notes, and voting, which enhances teamwork and productivity.
  • User-Friendly Interface
    Miro's interface is intuitive and easy to navigate, which reduces the learning curve for new users and allows teams to start working efficiently right away.
  • Versatile Templates
    The platform offers a wide range of customizable templates for various use cases such as brainstorming, UX design, and agile workflows, saving users time and effort in setting up new projects.
  • Integration Capabilities
    Miro integrates seamlessly with numerous third-party tools such as Slack, Jira, Trello, and Google Drive, facilitating a smoother workflow by consolidating multiple tools into one platform.
  • Cross-Platform Availability
    Miro is accessible via web browsers, desktop applications, and mobile devices, providing flexibility for users who need to work across different environments.
  • AI embedded in the workspace
    Miro AI operates directly on boards and canvas content, reducing context switching and making AI support immediately relevant to the work at hand.
  • AI Sidekicks (AI teammates)
    Built-in AI Sidekicks assist teams with ideation, planning, writing, and structuring content, acting as collaborative partners rather than isolated tools.
  • AI Flows for end-to-end workflows
    AI Flows help guide and automate multi-step processes, enabling teams to move from idea to outcome more efficiently.
  • Content creation & refinement
    Teams can generate, edit, summarize, and refine text, visuals, and boards using AI โ€” saving time on repetitive or manual tasks.
  • Smarter collaboration at scale
    Miro AI helps teams align faster by summarizing boards, extracting insights, and organizing information across large or complex projects.
  • Enterprise-ready & secure
    Designed with governance and security in mind, Miro AI supports enterprise requirements while remaining accessible for everyday team use.

Possible disadvantages of Miro

  • Pricing
    While Miro offers a free tier, its advanced features and expanded user capabilities require a paid subscription, which may be costly for small teams or startups.
  • Performance Issues
    Some users have reported experiencing lag and performance issues, particularly with larger boards or when multiple collaborators are working simultaneously.
  • Complexity for Basic Tasks
    For simple tasks, Miro might feel over-engineered, causing users to navigate through more features and options than necessary, which can be overwhelming for some.
  • Learning Curve for Advanced Features
    While basic operations are straightforward, mastering Miro's more advanced features can require a significant time investment and training, especially for non-technical users.
  • Data Privacy Concerns
    As with any cloud-based service, there are potential data privacy and security issues. Users need to ensure their data is protected and comply with internal or regulatory privacy policies.

Gmail features and specs

  • Generous Storage
    Gmail provides a large amount of free storage (15GB shared with Google Drive and Photos), allowing users to store a significant number of emails without frequently needing to delete old ones.
  • Integration with Google Services
    Gmail is seamlessly integrated with other Google services like Google Drive, Google Calendar, and Google Docs, enhancing productivity and ease of use.
  • Powerful Search Functionality
    Gmailโ€™s advanced search functionality allows users to quickly and efficiently find specific emails using keywords, filters, and operators.
  • Spam and Virus Protection
    Gmailโ€™s robust spam filter and virus protection features help in keeping your inbox safe from malware, phishing attacks, and unwanted emails.
  • Customizable Email Management
    Gmail offers various tools for organizing emails, such as labels, filters, and custom tabs, enabling users to manage their inbox efficiently.
  • Cross-Platform Accessibility
    Users can access Gmail from any device with internet connectivity, including via web browsers and mobile apps for both Android and iOS.
  • Offline Access
    Gmail offers offline access, allowing users to read, respond to, and search their emails without an internet connection.
  • Feature-Rich Interface
    Gmailโ€™s interface includes features like smart compose, email scheduling, integrated chat, and video calls, making it versatile for both personal and professional use.

Possible disadvantages of Gmail

  • Privacy Concerns
    As a Google product, Gmailโ€™s handling of personal data is subject to the companyโ€™s data policies, which might raise privacy concerns among some users.
  • Advertisements
    Free Gmail accounts come with targeted ads that appear in the inbox, which some users may find intrusive or annoying.
  • Complexity for New Users
    The wide array of features and customization options can be overwhelming for new users who may find it difficult to navigate and utilize all the functionalities effectively.
  • Dependence on Internet
    Though offline access is available, many Gmail features require an active internet connection to function optimally.
  • Synchronization Issues
    Some users may experience occasional issues with email synchronization across multiple devices, leading to delays or loss of recent email updates.
  • Limitation on Attachments
    Gmail has a per-email attachment size limit of 25MB, which might be restrictive for users needing to send larger files via email.
  • Potential for Over-reliance
    Given its extensive feature set and integration with other Google services, users might become overly reliant on Gmail, making it difficult to transition to other platforms if needed.

Analysis of Miro

Overall verdict

  • Miro is a highly effective and versatile online collaboration tool, making it a great choice for teams looking to enhance their brainstorming, planning, and creative processes.

Why this product is good

  • User-Friendly Interface: Miro provides an intuitive interface that is easy to navigate, allowing users to quickly start creating and collaborating.
  • Collaborative Features: Offers real-time collaboration, which is ideal for teams working remotely. Multiple users can interact on the same board simultaneously.
  • Versatile Toolset: Includes a wide range of templates and tools for creating diagrams, flowcharts, wireframes, and more. This makes it adaptable to various use cases.
  • Integration Capabilities: Easily integrates with other tools like Slack, Microsoft Teams, Asana, and Jira, enhancing workflow efficiency.
  • Scalability: Supports a wide range of team sizes, from small groups to large enterprises, with customizable plans that cater to different organizational needs.

Recommended for

  • Remote Teams: Miro is perfect for teams that are geographically dispersed and require a platform to collaborate in real-time.
  • Project Managers: Ideal for visualizing project timelines, task assignments, and workflow processes.
  • Design and Creative Professionals: Useful for brainstorming sessions, design sprints, and creating mockups or wireframes.
  • Educators and Trainers: Can be used as a virtual whiteboard for teaching and training, allowing interactive engagement with students or trainees.
  • Business Strategists: Helpful for conducting SWOT analyses, strategic planning, and workshops.

Miro videos

Make a Flowchart in Miro in UNDER a Minute!โณ

More videos:

  • Demo - Miro AI - Miro Sidekicks and Flows

Gmail videos

QUITTING GMAIL - alternatives for email, calendar, contacts

More videos:

  • Review - Manage Multiple Email Accounts in Gmail - Save Time!
  • Review - The New Gmail - Everything You Need To Know

Category Popularity

0-100% (relative to Miro and Gmail)
Productivity
89 89%
11% 11
Email
0 0%
100% 100
Digital Whiteboard
100 100%
0% 0
Email Clients
0 0%
100% 100

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Miro and Gmail

Miro Reviews

7 Best Product Discovery Tools for High-Growth B2B SaaS Teams (2026)
Miro is the ultimate visual collaboration platform for early-stage brainstorming and workshops. It provides total freedom for "messy" discoveryโ€”affinity mapping, user journey sketching, and service blueprintsโ€”helping teams align on a vision before moving into a structured discovery tool.
Source: www.laneapp.co
Best Database Diagram Tools โ€“ Free and Paid
Team collaboration is non-negotiable for modern development. Tools like Lucidchart, Miro, and DrawSQL are purpose-built for real-time teamwork, complete with live cursors, comments, and sharing links. If your team works asynchronously or across time zones, prioritize tools with built-in version control and cloud access.
Source: blog.devart.com
10 Best Figma Alternatives in 2024
Teams can discuss ideas, plan, and interact graphically in real time using Miro, an online collaborative whiteboard platform. Users can create and arrange many kinds of content, such as sticky notes, diagrams, wireframes, and presentations, on its digital canvas. It is another best figma alternative.
The 5 Best Open Source Miro Alternatives in 2024
However, though AFFiNE is an open source alternative to Miro, it may not offer the same comprehensive feature set as Miro, which is a mature and established visual collaboration platform. It takes time for AFFiNE to eventually catch Miro in the near future.
Source: affine.pro
Software Diagrams - Plant UML vs Mermaid
There are many generic diagramming tools that can be used to design software such as diagrams.net (formerly draw.io), Miro, or Lucid Charts. These generic tools do allow a lot of flexibility but end up costing you more time than you intended to align all boxes and arrows and to get the colour schemes just right.

Gmail Reviews

  1. marksachintha
    ยท CEO at ShiftX ยท
    Best Email Service I have ever used.
    ๐Ÿ Competitors: Slack, Microsoft Outlook, Mattermost
    ๐Ÿ‘ Pros:    No need email hosting|Can create groups/channels like slack
    ๐Ÿ‘Ž Cons:    Doesn't work with outlook
  2. Phil_is_ill01
    Great user interface, and ease of use. Not sure about the privacy though.

    Very happy with its offers, it has a full suite of tools. Also the user experience is great. I am not sure about the privacy though. I am not confident enough to use it for sending and receiving confidential documents.

    ๐Ÿ Competitors: Mailfence, ProtonMail
    ๐Ÿ‘ Pros:    Huge storage space|Mobile app|Easy to use|Organisation
    ๐Ÿ‘Ž Cons:    Security|Privacy|Data protection and security
  3. Marta Garcia
    Not good mail in terms of privacy and security

    I used to use Gmail until 4 months ago. I was really happy with this mail, it is easy to handle and, being a Google member, there are many tools available to use. However, I started to learn about the security and privacy offered by Google, which is NONE. We are selling our information and personal data to a technological giant and, many times, we are not even aware of it.

    This is why I deleted all but one of my Google-related accounts. As most people are still not aware of this, when working or contacting certain people for the first time, it is essential to do it through Gmail.

    Today, there are a few alternatives to solve this lack of privacy. After doing an intensive search and reading comments, I decided to get an account with Mailfence and, honestly, I'm very happy with their service. It's an easy to use email, with end-to-end encryption, digital signatures, calendar, document saving capabilities, ... I really recommend it for all those who are starting in the world of privacy and security. The best thing is that you can create a free account and, if you are happy with the service or need more storage space, you can switch to a paid account.

    I hope my opinion helps everyone, especially those who are thinking about whether it is really worth giving all our information in exchange for a free email.

    ๐Ÿ Competitors: Mailfence

10 Best Alternatives to Microsoft Outlook to Try in 2023
Gmail also offers a number of powerful search features that make it easy to find specific emails. For example, you can search for emails by sender, subject, or keyword, and Gmail will return all relevant results.
Source: mysignature.io
11 Top Outlook Alternatives to Try
Google Workspace users can create email addresses with a custom domain, like [email protected], while Gmail users can only make Gmail.com addresses. Google Workspace offers shared drives and more storage space.
Source: kinsta.com
Superhuman vs. Gmail: A Tale of Two Email Experiences
In contrast, Gmail caters to a broader audience, offering basic email services (vanilla Gmail) and integration with the Google Workspace suite. This entails the use of Google Mail, Google Calendar integration, limited keyboard shortcuts, Docs, Sheets, messages (via Gmail's chat feature), and more!
Source: tatem.com
ProtonMail Compares Apple to Mafia, Says App Was Forced Into In-App Purchases in 2018
Yen believes Apple's 30 percent fee harms privacy-centric apps because it's difficult for a paid app to compete with free apps like Gmail while also having to pay โ€ŒApp Storeโ€Œ frees.
Moving away from GMail
But my GMail address can be lost for many reasons, many unrelated to GMail itself. I guess you can get the address suspended for spamming or doing other things, I'm not particularly worried about that. However, ToS violations of any kind, across other Google products, can lead to a ban on your account and implicitly, on your GMail address. There are many examples: reselling...
Source: rolisz.ro

Social recommendations and mentions

Based on our record, Miro seems to be more popular. It has been mentiond 243 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Miro mentions (243)

View more

Gmail mentions (0)

We have not tracked any mentions of Gmail yet. Tracking of Gmail recommendations started around Mar 2021.

What are some alternatives?

When comparing Miro and Gmail, you can also consider the following products

Mural - MURAL is a visual collaboration workspace for modern teams.

Microsoft Outlook - Organize your world. Outlookโ€™s email and calendar tools help you communicate, stay on top of what matters, and get things done.

LucidChart - LucidChart is the missing link in online productivity suites. LucidChart allows users to create, collaborate on, and publish attractive flowcharts and other diagrams from a web browser.

ProtonMail - Secure email with absolutely no compromises. Get your free encrypted email account today.

Excalidraw - Excalidraw is a whiteboard tool that lets you easily sketch diagrams that have a hand-drawn feel to them.

Zoho Mail - Zoho Mail is a secure, encrypted, and enterprise-ready email solution, a suite of apps tailor-made for your organization's needs.