Whats your favourite app that can work as a calendar and also effectively time-block out tasks?

1

acreom

#AI #B2c Saas #Productivity 34 social mentions

2

Todoist

By 2022, I was hot and heavy on Todoist. It seemed like a great solution and had a ton of integrations, but it lacked in a few areas. There was no calendar view in the app. That’s not so bad, since I do most of the scheduling in Google Calendar. But it is a little tough when try to add to-dos and see where they fit into your schedule (time blocking). Also, Todoist has this whole “thing” about being minimalist, but it’s annoying. For example, you can make any to-do as long or short as you like, but you need to use this command at the end of the task name [XXm] for however many minutes you want to make your task. But then Todoist takes it away and you don’t know how long it is. Nowhere inside Todoist can you see how long your task is. Really?!?! Why not Todoist? There are a few more things like that. Another example is setting up recurring appointments. You need to use fancy syntax to schedule a recurring appointment and in some cases, you mess it up. Also, if you have a non-default duration on a recurring appointment, and decide to move the appointment from its normally scheduled time (the single instance) there’s a very good chance that the task will not recur properly in the future or that it will not be for the proper duration. But that’s not the worst part. The worst is that every single instance of that recurring task (even if it’s set to “only recur AFTER COMPLETED”) will appear in Gcal. That’s super annoying as I haven’t completed the task so why are you showing it every day for eternity? There are 3rd party calendars that resolve this issue like Fantastical and BusyCal. (I really like BusyCal.) But then there’s the issue that these calendars will ONLY show one duration for all tasks. What the?!?!? Another “rocket scientist” move. Anyways, that’s super annoying if you are trying to time-block it makes these calendars worthless. But they do look great!

#Todos #Task Management #Project Management 131 social mentions

3

TickTick

In March 2020 Covid hit and I found lots of time to experiment again. I tried everything but nothing seemed really good. This is when I stumbled on Asana. As my job shifted to more of long-term projects, it seemed like a nice fit. Asana had a calendar that you could “subscribe” to and view it on Google calendar, but it was only 1-way and not great for making changes. I would have to go to Asana, make a time and/or date change and wait for it to update on Gcal. But Asana wasn’t good for my personal tasks, so I decided to give TickTick a try for personal tasks. Wow! I was blown away. It really is a great tool. TickTick also had a calendar subscription to see my TickTick tasks on Gcal (1-way). But managing TickTick and Asana via subscription feeds and my business & personal appointments on Gcal was a huge pain in the ass. I kept having to open Asana and or TickTick to update tasks and then just wait until it all updated on my Gcal. I started harassing TickTick to make their tool two-way with Gcal, but for whatever reason, they won’t do it. TickTick does have 2-way sync built inside their tool, but they have issues displaying my calendar correctly especially when I have recurring appointments and I move one of them; then they display both the original recurring task and the new modified one. This is SUPER annoying. TickTick blames Gcal for the issue, but for some reason, many other 3rd party calendar apps don’t have the same problem. Thanks for nothing TickTick!

#Task Management #Project Management #Todos 51 social mentions

4

Microsoft Outlook

In** 2013** the company I worked for decided that everyone needed to move to Microsoft. We all started to use Outlook and the rest of the Office suite. I really liked the Outlook calendar on the desktop as I could schedule tasks and calendar items (with a little tweaking). Unfortunately, that did not translate to mobile. So I began using paper printouts of my day to stay on task whenever I was away from my PC.

#Email #Email Clients #Calendar 11 social mentions

5

Fantastical 2

By 2022, I was hot and heavy on Todoist. It seemed like a great solution and had a ton of integrations, but it lacked in a few areas. There was no calendar view in the app. That’s not so bad, since I do most of the scheduling in Google Calendar. But it is a little tough when try to add to-dos and see where they fit into your schedule (time blocking). Also, Todoist has this whole “thing” about being minimalist, but it’s annoying. For example, you can make any to-do as long or short as you like, but you need to use this command at the end of the task name [XXm] for however many minutes you want to make your task. But then Todoist takes it away and you don’t know how long it is. Nowhere inside Todoist can you see how long your task is. Really?!?! Why not Todoist? There are a few more things like that. Another example is setting up recurring appointments. You need to use fancy syntax to schedule a recurring appointment and in some cases, you mess it up. Also, if you have a non-default duration on a recurring appointment, and decide to move the appointment from its normally scheduled time (the single instance) there’s a very good chance that the task will not recur properly in the future or that it will not be for the proper duration. But that’s not the worst part. The worst is that every single instance of that recurring task (even if it’s set to “only recur AFTER COMPLETED”) will appear in Gcal. That’s super annoying as I haven’t completed the task so why are you showing it every day for eternity? There are 3rd party calendars that resolve this issue like Fantastical and BusyCal. (I really like BusyCal.) But then there’s the issue that these calendars will ONLY show one duration for all tasks. What the?!?!? Another “rocket scientist” move. Anyways, that’s super annoying if you are trying to time-block it makes these calendars worthless. But they do look great!

#Calendar #Appointments and Scheduling #Office & Productivity 26 social mentions

6

ClickUp

By mid-2021 I moved away from Asana to ClickUp for my business tasks and projects. (I actually saw an ad on a billboard driving to work and thought I would give it a try. LOL! A billboard!) I liked ClickUp for work so much that I tried it for personal tasks. The sync to Google is amazing and reliable. It has all the features I want and even more. But it’s a little clunky. The first version of the iOS app was not so good. The second version was better but lacked some of the features of the first one, so I used both. It was too cumbersome and I finally gave up on ClickUp for personal tasks and moved to Todoist. Not to mention it doesn’t have reminders “on” the tasks. You need to create a separate reminder - what the?!?!? Who thought that was a good idea?

#Productivity #Project Management #Task Management 108 social mentions

7

Asana

In March 2020 Covid hit and I found lots of time to experiment again. I tried everything but nothing seemed really good. This is when I stumbled on Asana. As my job shifted to more of long-term projects, it seemed like a nice fit. Asana had a calendar that you could “subscribe” to and view it on Google calendar, but it was only 1-way and not great for making changes. I would have to go to Asana, make a time and/or date change and wait for it to update on Gcal. But Asana wasn’t good for my personal tasks, so I decided to give TickTick a try for personal tasks. Wow! I was blown away. It really is a great tool. TickTick also had a calendar subscription to see my TickTick tasks on Gcal (1-way). But managing TickTick and Asana via subscription feeds and my business & personal appointments on Gcal was a huge pain in the ass. I kept having to open Asana and or TickTick to update tasks and then just wait until it all updated on my Gcal. I started harassing TickTick to make their tool two-way with Gcal, but for whatever reason, they won’t do it. TickTick does have 2-way sync built inside their tool, but they have issues displaying my calendar correctly especially when I have recurring appointments and I move one of them; then they display both the original recurring task and the new modified one. This is SUPER annoying. TickTick blames Gcal for the issue, but for some reason, many other 3rd party calendar apps don’t have the same problem. Thanks for nothing TickTick!

#Project Management #Task Management #Work Management 86 social mentions