WORKSPACE.PM is your flexible multi-project and portfolio management solution. Steer projects efficiently, empower team collaboration, and stay on top of goals, resources, stakeholders, and risks—secure, scalable, and in real time. Made in Germany.
This page is designed to help you find out whether WORKSPACE.PM is good and if it is the right choice for you.
Most PMOs face a bad choice: a lightweight tool—fast to adopt, but structurally unable to reveal critical paths, resource bottlenecks, or baseline drift; or a classic PPM suite requiring six-figure setups, retainer consultants, and essential features split across expensive tiers.WORKSPACE.PM bridges this gap. Engineered in Germany, it is a unified PPM platform covering the full project lifecycle—from demand intake and OKRs through scheduling, capacity, risk, and requirements, to executive reporting—under one permission model and audit trail.Built for organizations where:You manage 20+ parallel projects reconciled in untrusted spreadsheets.Answering "Can we take this project on?" takes weeks instead of seconds.You require traceability for standards like ASPICE or V-Modell XT.US-hosted platforms raise strict DPO, works council, or audit concerns.Classic CPM scheduling and agile delivery must coexist in one system.Core Capabilities:Scheduling: CPM-based Gantt charts with forward/backward passes, total float, loop detection, and frozen baseline delta comparisons.Portfolio & Demand: Intake funnels, scoring frameworks, bubble charts, and what-if scenario planning.Resources & Capacity: Utilization tracking, skill profiles, absence management, and live availability validation.Governance & Delivery: Monte Carlo risk analysis, change requests tied to risk logic, quality gates, sprints, Kanban boards, and time tracking. Key Differentiators:Zero Deployment Gating: Full feature parity across SaaS, managed hosting, and on-premises.Governed AI via MCP: Assistant with server-side token caps, OAuth-bound rights, BYO-key support, and a tenant-wide kill switch.Built-in Compliance: ISO 27001, German data centers, GDPR (no third-country transfers), in-app DPA handling, SAML/OIDC SSO, SCIM, and documented REST APIs.30-day full trial. Transparent published pricing starts at €99/month, with per-user fees of €12.80–€16.80.
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Projects & Work Breakdown
Structure projects with a work breakdown structure, containers, milestones and quality gates.
Task & Kanban
Steer tasks visually - with freely sortable boards, checklists and recurrences.
Gantt Charts
Scheduling with an editable Gantt, critical path and baseline comparism.
Agile & Sprints
Backlog, sprint board and agile metrics for teams working iteratively.
Project Views
The same data in the right view - board, list, Gantt, calender or one-pager.
Portfolio & Programs
Bundle projects into programs and portfolios, with allocation matrix and dependencies.
Project Request System
Capture initiatives as requests, evaluate them and move them into the portfolio via approval.
Scenarios & Simulation
Play through portfolio variants risk-free - including Monte Carlo Simulator.
OKR
Link strategy fields, obejctives and key results directly to projects.
Idea Management
Submit and evaluate ideas, bundle them in campaigns - up to coversion a project.
Funding Radar
Around 2,500 funding programmes from federal, state, EU an municipal level in the system - with an AI-assisted funding check.
Resource Management
Plan capacity and keep an eye on the utilization of people and teams.
Time Tracking
Book time on tasks and projects, submit and approve timesheets.
Cost & Budget
Plan and book material and personnel costs - with budget comparison and capex/opex breakdown.
Risk Management
Assess risks and opportunities in a structured way - with bowtie KRIs and Monte Carlo.
Reporting & KPIs
Metrics, earned value and report trends for data-driven decisions.
Status Reports & One-pager
Structured status reports with approval workflow and automatic due-date reminders.
Requirements
Standalone objects with level, status, approval and a computed couverage traffic light.
Traceability
Typed links in both directions, trace matrix and impact analysis
Verification items & runs
Verify with a step log, history, evidence and a defect from the failure.
Baselines & Evidence
Freeze, compare and hand over as a package - for acceptance and assessment.
Meetings
Meetings, series and minutes with decisions - tasks arise straight from the meeting.
Activity Feed & Comments
A social feed per object and as a dashboard - with comments, reactions and polls.
Notifications
A central notification inbox with categories - via email over your own sender domains.
Stakeholder Management
Analyze stakeholders, clarify responsibilities and maintain contacts.
Change Management
Manage scope changes as a traceable request with a risk reference.
Wiki
Structured knowledge spaces with templates and permissions - right next to your projects.
Lessons Learned
Capture experiences in a structured way, categorize them and make them findable across projects.
Document Generation
Generate documents from project data - via DOCX templates with placeholders.
Workflow Automation
Model processes visually - with tasks, approvals and automatic actions.
AI Assistant & MCP
AI assistant with real tool access - also for external AI clients via the MCP endpoint.
Executive Live Dashboard
A live aggregate across the whole organization - activity, utilization and licenses.
Integration Hub
Microsoft Teams, document storage, Zapier and more - centrally managed in the integration hub.
Open API & Webhooks
Every core functions reachable via REST, with signed webhooks for live events.
Document Storage & DMS
New uploads can land in your own storage - Share Point, S3 or a CMIS DMS.
Roles & Permissions
Fine-grained permissions via global and project-level roles.
SSO & Identity
Central login via singe sign-on and automatic user provisioning.
Custom Fields
Custom fields for preojects, tasks, risks and more - with formulas and field-level permissions.
Audit Trail & Search
Complete traceability of all changes and a global full-text search.
Tenant & Corporate Identity
Tenant-wide settings - from your own logo to currency and modules.
Custom Dashboards
Personalizable dashboards with freely arrangeable and custom widgets.
Multi-language
Interface in eight languages - plus a project-level language for AI-genereated texts.
SaaS & Self-Hosted
Run it either as a cloud service or in your data center.
Security & Compliance
Data isolation, encryption and protection mechanisms at enterprise level.
Organizations and PMOs choose WORKSPACE.PM over general-purpose competitors (like Asana, Monday.com, or Jira) primarily when they need enterprise-grade project portfolio management (PPM) without the operational silos, data sovereignty compromises, or predatory pricing tiers common in mainstream tools.
Core Single-Data Foundation Most competitors require teams to split work across separate apps: task boards for workers, spreadsheets or specialized tools for resource planning, and third-party dashboards for portfolio rollups. WORKSPACE.PM unites tasks, projects, and multi-tier portfolios in one data structure. A single completed task automatically ripples into project milestones, resource allocation charts, and executive board-level KPIs with zero manual reconciliation.
True Engineering-Grade Scheduling
While modern collaborative apps typically offer lightweight timeline views, WORKSPACE.PM includes rigorous Critical Path Method (CPM) capabilities:
- Forward and backward scheduling passes with early/late start and finish dates
- Complete float/slack calculations and network diagram visualization
- All four dependency relationship types (FS, SS, FF, SF)
- Immutable baseline comparisons directly visible against live progress.
100% Data Sovereignty & Deployment Choice Many SaaS tools lock users into US-based hyperscalers with limited compliance guarantees. WORKSPACE.PM offers: - Deployment parity: Available as SaaS hosted in German data centers, managed dedicated hosting, or completely self-hosted on-premises - Strict adherence to GDPR and European data privacy frameworks, including integrated Data Processing Agreements (DPAs) with audit trails - Full feature parity regardless of deployment model (self-hosting does not remove capabilities)
Transparent Pricing with Zero Feature Gating Competitors often lock core enterprise features—such as single sign-on (SSO), advanced reporting, baselines, or portfolio management—behind expensive enterprise custom quotes. WORKSPACE.PM uses a flat model: every tier receives the complete feature set without hidden upselling or tiered feature artificial limits.
Support for Regulated Standards Instead of forcing teams into pure Scrum or simple to-do boards, it natively supports classic, agile, and regulated industry standards, including Automotive SPICE, V-Modell XT, HERMES, PRINCE2, and PMBOK/PMI.
Governed AI & API Extensibility Unlike AI implementations that scan or train on company data unpredictably, WORKSPACE.PM incorporates permission-gated AI that acts strictly within an individual user's authorization level. It also provides standards-based MCP (Model Context Protocol) endpoints for controlled external client integrations with strict audit trails.
We built WORKSPACE.PM because PMOs are consistently trapped between two bad options: lightweight task tools that fail the moment leadership asks hard questions about critical paths or capacity bottlenecks, and classic enterprise PPM suites that demand six-figure implementations and hide essential features behind paywalled tiers.
Here is what makes WORKSPACE.PM fundamentally different:
In short: we give PMOs the depth of an enterprise PPM platform without the enterprise bloat, overhead, or rollout nightmare.
The story behind WORKSPACE.PM began with a recurring dilemma faced by Project Management Offices (PMOs) and engineering organizations: they were repeatedly trapped between two unsatisfactory software choices.
The Dilemma That Sparked the Idea
Option One: The Lightweight Task Tracker: Fast to adopt and well-liked by delivery teams, but structurally incapable of answering the strategic questions executives actually ask, such as detecting critical-path shifts, uncovering cross-project resource bottlenecks, or measuring baseline drift.
Option Two: The Legacy Enterprise PPM Suite: Capable of answering those complex governance questions, but only after a six-figure rollout, an outside consultant on retainer, and a frustrating licensing matrix where critical features (like capacity management and scenario planning) are gated behind steep enterprise tiers.
WORKSPACE.PM was founded and engineered in Germany specifically to eliminate that forced compromise. The team set out to build a unified project and portfolio platform that bridges the gap, offering the deep mathematical and structural governance of enterprise PPM suites without the accompanying administrative bloat, opaque pricing, or rollout nightmare.
The Core Product Philosophy To solve this divide, WORKSPACE.PM was developed around key foundational pillars:
Methodological Coexistence Over Silos: Rather than forcing teams into a single ideology, the founders designed the platform so classic Critical Path Method (CPM) planning (forward/backward passes, float, frozen baselines) and agile execution (Kanban boards, sprint backlogs, story points) live side by side on one data foundation and under one audit trail.
Governance Built In, Not Kept in Side Spreadsheets: The system was engineered to replace disconnected, untrusted Excel files by integrating quantitative risk management (Monte Carlo simulations), change requests linked directly to root-cause risks, and traceability presets for regulated standards like Automotive SPICE (ASPICE) and V-Modell XT directly into everyday workflows.
Governed, Pragmatic AI: Instead of treating generative AI as a cosmetic gimmick or a data-leak liability, WORKSPACE.PM implemented native guardrails via the Model Context Protocol (MCP)—enforcing user OAuth permissions, offering bring-your-own-key (BYO-key) flexibility, and giving compliance officers a global, tenant-wide kill switch.
European Data Sovereignty & Commercial Parity: Addressing strict European data protection requirements, WORKSPACE.PM committed to hosting in ISO 27001 German data centers with zero third-country transfers and in-app Data Processing Agreements (DPAs). Crucially, the founders adopted a policy of zero deployment gating: whether deployed via SaaS, managed hosting, or self-hosted on-premises, organizations receive 100% of the platform’s capabilities without hidden sales gates or tier-locked features.
The primary audience of WORKSPACE.PM consists of mid-sized to enterprise organizations, Project Management Offices (PMOs), and engineering-driven teams that have outgrown lightweight task trackers but cannot justify the high cost, shelfware, and rigid rollout of legacy enterprise PPM suites.
Specifically, the audience is characterized by the following organizational profiles, industries, and roles:
Target Organizations & Operational Profiles
Multi-Project Environments: Organizations running 20+ parallel initiatives that currently struggle to maintain and reconcile them in untrusted spreadsheets.
Resource-Constrained Planners: Teams where answering simple intake questions—such as "Can we take this project on?"—takes weeks due to opaque cross-project capacity and resource conflicts.
Hybrid Methodological Environments: Companies where different departments genuinely work differently, requiring classic CPM scheduling (critical path method, network logic, frozen baselines) and agile boards (sprints, Kanban, story points) to coexist in a single system under one audit trail.
Data-Protection-Sensitive Buyers: Organizations operating under strict European data sovereignty constraints, where US-hosted cloud tools fail reviews with Data Protection Officers (DPOs), works councils, or compliance auditors.
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Most teams juggle one tool for tasks, another for timelines and a spreadsheet for resources. WORKSPACE.PM puts it all on one data foundation: Kanban boards for the team, Gantt charts with dependencies for planning, plus portfolio views, resource planning and time tracking. It works with PRINCE2, Scrum or your own hybrid approach. Your data stays in Germany, fully GDPR-compliant, as SaaS, managed hosting or on-premises. And there are no editions: every feature is included in every licence.