SeatPlanning
Browser-based seating chart maker for weddings, events and classrooms. Drag and drop tables, seat your guests, collect RSVPs, and export a print-ready PDF or Excel. Free tier needs no account; a $29 Event Pass covers a single event.
Browser-based seating chart maker for weddings, events and classrooms. Drag and drop tables, seat your guests, collect RSVPs, and export a print-ready PDF or Excel. Free tier needs no account; a $29 Event Pass covers a single event.
This page is designed to help you find out whether SeatPlanning is good and if it is the right choice for you.
SeatPlanning is a browser-based seating chart maker for anyone running a seated event — weddings, corporate dinners, conferences, meetings and classrooms.
Build the plan. Drag round or rectangular tables onto a canvas, add rows of seats and areas, and seat your guests. Import a guest list from Excel and map the columns to your own custom fields.
Hand it over. Export a print-ready PDF for the day, or Excel for the venue.
Run the event. Collect RSVPs on a shareable public page, send email invitations, and check guests in at the door with QR codes. Co-editors can work on the same chart in real time.
What it is not. SeatPlanning is deliberately a 2D tool. There is no 3D venue rendering, and there is no sales call or demo to book. If you need a photorealistic room render to sell a venue, this is the wrong tool and we would rather say so.
Pricing. The free tier runs in the browser without an account (1 chart, 5 tables, 40 seats). Event Pass is $29 one-off for a single event. Premium is $39/month, and Professional is $89/month for planners running multiple client events. No annual commitment on any plan.
Available in English, German, French, Spanish and Romanian.
Listed in
Drag and Drop
Users can drag and drop tables, seats, text and more to help them build the ideal visual seating chart
Import
Users can import seating list from Excel then map columns to fields in the app then automatically create seats and tables
Export
Users can export a beautifully styled PDF, ready to print or share with others. Or they can export back to Excel in a proper organized manner
RSVP
Users can collect RSVPs from their guests directly into the app, add custom seat fields then check analytics to see the response rate
QR Code Generator
Send custom invites to your guests and they receive a QR code in their inbox
QR Code Check-In
Check in your guests at the door
Custom Email Templates
Custom email templates for your invitations
React, NextJS, Tailwind + shadcn/ui, with React Flow powering the visual seating layouts.
SeatPlanning combines visual seating charts, guest list management, and RSVP collection in one place. Unlike spreadsheets or clunky tools, it’s built to be intuitive and export-ready — designed so couples, event hosts, planners or really anyone looking to build a seating chart can reduce chaos and enjoy clarity. Features like drag-and-drop seating with table shapes, do-not-seat-together tags, accessibility notes, and styled PDF exports make it both powerful and easy to use.
Most competitors either focus on RSVP collection or on static seating layouts. SeatPlanning bridges that gap:
✅ Guests RSVP directly into the platform (no double entry). ✅ Hosts can tag dietary restrictions, accessibility needs, and family dynamics. ✅ Everything exports to a print-ready format. In short: it saves time, prevents errors, and makes the process far less stressful than juggling spreadsheets + design tools + messaging apps.
SeatPlanning’s first audience is event planners, couples planning weddings, teaches and really anyone that has to deal with a seating chart or RSVPs to an event.
SeatPlanning was born from the realization that seating charts are one of the most stressful parts of wedding planning. After seeing couples struggle with spreadsheets, last-minute changes, and messy tools, the idea was to build a purpose-built SaaS that turns what feels like chaos into a calm, guided process. It’s made by people who’ve been through event chaos themselves and wanted to create the tool they wished existed at the time.
SeatPlanning appears to be a solid choice for organizations needing to manage seating arrangements efficiently, offering intuitive tools for creating and visualizing seating plans across various settings.
We have collected here some useful links to help you find out if SeatPlanning is good.
Check the traffic stats of SeatPlanning on SimilarWeb. The key metrics to look for are: monthly visits, average visit duration, pages per visit, and traffic by country. Moreoever, check the traffic sources. For example "Direct" traffic is a good sign.
Check the "Domain Rating" of SeatPlanning on Ahrefs. The domain rating is a measure of the strength of a website's backlink profile on a scale from 0 to 100. It shows the strength of SeatPlanning's backlink profile compared to the other websites. In most cases a domain rating of 60+ is considered good and 70+ is considered very good.
Check the "Domain Authority" of SeatPlanning on MOZ. A website's domain authority (DA) is a search engine ranking score that predicts how well a website will rank on search engine result pages (SERPs). It is based on a 100-point logarithmic scale, with higher scores corresponding to a greater likelihood of ranking. This is another useful metric to check if a website is good.
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