This page is designed to help you find out whether PillarOS.ca is good and if it is the right choice for you.
Pillar OS is tutoring management software for tutoring centres, academies and independent tutors. Your calendar shows who is coming. Pillar OS also shows who stopped: every active student who has gone four weeks without a session is named, next to the credits they have left, with a check-in drafted for you to read, change and send. Nothing goes out on its own.
It runs the whole centre in one system:
Pricing is public: one flat monthly fee by active student count, from CAD $35 a month, with no per-tutor fee, no per-lesson fee and no share of your payments. Everything is in English and Québec French. Data is hosted in Montréal, with Québec Law 25 export and erasure built in. Try it free for 14 days without a card.
Pillar OS is an alternative to Teachworks, TutorBird and TutorCruncher, built in Montréal by Kalbot Solutions.
Listed in
Students who stopped coming
Every active student with no session in four weeks is named, with a check-in drafted for you to send
Conflict-checked scheduling
One-on-ones, groups and recurring programs, with tutor and room clashes caught before booking
Family booking portal
Families book by subject, tutor and time, pay and message you, in a portal with your logo
Packages and credits
Session packs, subscriptions and credits that draw down session by session
Invoicing with GST and QST
Invoices built from the sessions held; card, e-Transfer, cheque or cash in one ledger
Tutor pay
Pay built from the sessions each tutor taught, with payroll and T4A exports
AI progress reports
A tutor's session notes become a parent-ready report, in English or French
Session reminders
Email and text reminders go out before every session
English and Québec French
Every screen, email and invoice in both languages, written for each, not machine-translated
Pillar OS was built by Steven Kallini, a mechanical engineer who spent 13 years as a principal process engineer, and Nelly Kallini, a high school teacher who has tutored for years. Nelly has lived the 8 a.m. reschedules and the progress reports written at night; Steven builds systems that close the gap between something happening and someone noticing it.
Pillar OS is their answer for the tutoring businesses around them in Québec: one bilingual system that runs the day, and tells the owner which students have gone quiet before they are gone.
Most tutoring software keeps records and waits for you to look. Pillar OS tells you first: every active student who has gone four weeks without a session is named, oldest lapse first, next to the credits they have left, with a warm check-in drafted for you to read, change and send. Nothing goes out on its own.
It is also priced by active students only, from CAD $35 a month, so hiring a tutor never raises the bill. And it is written in English and Québec French from the start, with GST and QST on every invoice.
Owners of tutoring centres, learning academies and test-prep studios, from a small centre with a few tutors to multi-location centres with hundreds of students, in Québec and across Canada. Typically they have outgrown a mix of booking apps, spreadsheets, payment links and group chats.
The owner and front desk run the centre from it, tutors log their sessions, and parents and students book, pay and follow progress in the family portal.
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