InvoiceParser Pro
Read invoice line items, check the math, and review bills before paid-plan pushes to QuickBooks Online, Xero or Zoho Books.
A startup from Richmond, the United States, founded by Drew Swanigan.
Read invoice line items, check the math, and review bills before paid-plan pushes to QuickBooks Online, Xero or Zoho Books.
A startup from Richmond, the United States, founded by Drew Swanigan.
This page is designed to help you find out whether InvoiceParser Pro is good and if it is the right choice for you.
InvoiceParser Pro captures invoices and bills for finance teams. Upload digital or scanned PDFs and photos, or use email intake. It extracts header fields and line items, checks the arithmetic and flags mismatches for review. Excel exports contain line items; CSV exports contain one row per invoice.
Paid plans push approved bills to QuickBooks Online, Xero or Zoho Books. Clients are folders in one workspace, with one accounting connection per provider. Client folders do not connect to separate accounting companies.
Free includes 25 invoices a month and one user. Starter is $79/month for 200 invoices and three users; Team is $249/month for 1,000 invoices and unlimited users; Scale is $599/month for 5,000 invoices and unlimited users, with REST API access. Enterprise is available by enquiry. The 14-day trial includes 50 invoices, with no card required. A separate no-signup invoice-to-Excel tool allows up to three invoices a day per browser.
Listed in
Line-item extraction
Every line on every plan, including Free: description, quantity, unit price, discount, tax and line total
Arithmetic check
Lines vs subtotal, tax vs its printed rate, and the total; mismatches flagged with the exact difference
Duplicate detection
Possible duplicates flagged against the last 400 days; a person confirms, nothing is deleted automatically
Confidence grades
High, Medium or Low confidence on every field, so reviewers know where to look
Multi-currency
Each invoice keeps the currency it was issued in; amounts are never merged
Separate tax entries
VAT, GST, CGST, SGST and KDV kept as separate tax entries
Approval before push
Nothing reaches QuickBooks Online, Xero or Zoho Books until a person approves it
Approval workflows
Multi-step approval chains on the Team and Scale plans
Roles and permissions
Eight roles with per-person switches and approval limits
Client folders
Clients are folders in one workspace, each with its own email-in address
Accounting push
Approved bills push to QuickBooks Online, Xero or Zoho Books on paid plans
Excel and CSV export
Excel with every line item; CSV with one row per invoice
Batch upload
Upload up to 50 documents at once
Handwritten documents
Handwritten fuel slips and expense logs in their own lane
Free invoice-to-Excel tool
No sign-up, up to 3 invoices a day; files deleted after 7 days
MCP connector and REST API
Hosted MCP connector for AI assistants on every plan; REST API on Scale
Choose it if you process supplier invoices with many lines and need them right before they reach your books. Line items are included on every plan rather than sold as an add-on, every invoice's math is checked, duplicates are caught, and approvals with roles and limits come before any push. Pricing is flat per organisation (Free, then $79, $249 or $599 a month), not per user or per client. Choose a competitor instead if you mainly need receipt and expense capture with bank feeds (Dext, AutoEntry, Hubdoc) or an enterprise document-automation platform (Rossum, ABBYY).
Azure Document Intelligence reads each document, with GPT-4o checking and enriching the result and reading photos and scans that defeat the first pass. A Python (FastAPI) backend with PostgreSQL and background workers runs the pipeline; the web app is Next.js. Accounting connections use the QuickBooks Online, Xero and Zoho Books APIs over OAuth, and an MCP server lets AI assistants such as Claude, ChatGPT and Cursor call IPP directly.
InvoiceParser Pro checks every invoice, not just reads it. It extracts every line item on every plan (including Free), then confirms the arithmetic: the lines against the subtotal, tax against its printed rate, and subtotal, charges and tax against the printed total. A mismatch is flagged with the exact difference, possible duplicates are flagged against the last 400 days, and nothing is pushed to QuickBooks Online, Xero or Zoho Books until a person approves it. Each invoice keeps the currency it was issued in, and every field carries a High, Medium or Low confidence grade so reviewers know where to look. We also publish our own accuracy benchmark, method and misses included, at invoiceparserpro.com/accuracy.
Accounting firms, bookkeepers, AP teams and small businesses that process supplier invoices and bills and move them into QuickBooks Online, Xero or Zoho Books, typically 50 to 5,000 invoices a month. Freight and logistics is one supported audience, with carrier, fuel, port and clearing invoices in several currencies.
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