Employee self-service portal for paystubs, tax forms, time tracking, time-off requests and documents. Works alongside the payroll system you already run, including Sage 300, QuickBooks, Viewpoint Vista and Deltek Costpoint.
A startup from Mississauga, Canada, founded by JB Uy.
This page is designed to help you find out whether InStaff is good and if it is the right choice for you.
InStaff is an employee self-service portal that gives staff online access to their paystubs, tax forms, timesheets, time-off requests and HR documents. It runs alongside the payroll system you already have rather than replacing it, so there is no migration off Sage 300, QuickBooks or whatever you use today.
Companies have used InStaff to go paperless since 2014, and over 400,000 employees have been onboarded to the platform. It was built by a team with 40+ years of ERP implementation experience, which is why the payroll side tends to be the easy part.
Modules you can turn on
Payroll systems it works with
Sage 300, Sage 300 CRE, Sage 100, Sage 50, QuickBooks Desktop, QuickBooks Online, Viewpoint Vista, Viewpoint Spectrum, Deltek Costpoint, Microsoft Dynamics NAV, Oracle JD Edwards EnterpriseOne, Blackbaud Financial Edge NXT, Reynolds & Reynolds, Foundation Construction Payroll and others. If your system is not on the list it is usually still a fit, because InStaff can work from any payroll system that produces a PDF paystub.
Pricing
A flat portal fee of $40, $80 or $100 a month by company size, plus the modules you pick. Time Tracking is $5 per user a month, paystubs are 48 cents per stub delivered, and Announcements and the Directory are free. Setup is a one-time fee starting at $300.
InStaff runs in the browser, so there is nothing to install and nothing to update. Every portal includes multi-factor authentication, 256-bit SSL, user role management, English, French and Spanish, and support from 9am to 5pm ET. Most implementations go live within a few weeks.
Listed in
Time Tracking
Punch in and out from the web or a shared kiosk, with manager approvals, overtime rules and timesheet reports
Payroll Integration
Works with Sage 300, Sage 300 CRE, QuickBooks, Viewpoint Vista, Deltek Costpoint and 17 more, plus any system that outputs a PDF paystub
Employee Self-Service
Employees see their own paystubs, tax forms, documents and time-off balances without calling HR
Paystub Delivery
Deliver paystubs, T4s and W-2s online instead of printing or emailing them. Paperless since 2014
Document Management
Store and share employee documents in one place, with role-based access and activity tracking
E-Signature
Send policies, contracts and forms for electronic signature and track who has signed
Leave Management
Employees request time off, managers approve, and balances update automatically
Expense Management
Employees submit expenses from the portal for manager review and approval
Certification Tracking
Track staff certifications and licenses with expiry dates, so nothing lapses unnoticed
Multi-Factor Authentication
Included on every portal at no extra cost, by email verification or security question
SOC 2 Compliance
SOC 2 Type II certified, SSL encrypted, annual penetration testing by Synopsys, administered under PIPEDA
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Check the traffic stats of InStaff on SimilarWeb. The key metrics to look for are: monthly visits, average visit duration, pages per visit, and traffic by country. Moreoever, check the traffic sources. For example "Direct" traffic is a good sign.
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