YAROOMS
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YAROOMS is the complete workplace management platform that helps organizations manage space, people, and presence in hybrid work environments. It is suitable for small and mid-sized companies as well as large enterprises, depending on organizational needs. YAROOMS is mainly used by financial institutions, government agencies, universities, hospitals, and technology companies.
The platform includes solutions for:
Space and resource booking โ desks, meeting rooms, parking spots, shared equipment Hybrid work scheduling โ set work location status (at home, in the office), coordinate team presence Visitor management โ guest (pre)registration, check-in, host notifications, digital visitor log Digital signage โ display real-time availability for rooms and desks
Other features:
Interactive floorplans with live booking status Native Microsoft Teams integration Outlook and Google Calendar sync Office wayfinding Workplace analytics on space usage, hybrid attendance, visitor traffic, and more Multi-location and multi-timezone support SSO, Azure AD, Okta integrations GDPR and ISO 27001 compliant Mobile app and AI workplace assistant
Key benefits:
For employees: Book desks, rooms, or parking in secondsโon web, mobile, or directly in Microsoft Teams For workplace teams: Full visibility into space usage, attendance, and booking patterns For facility managers: Optimize occupancy, reduce unused space, and automate room/desk release rules For IT teams: Fast deployment with native Microsoft 365 and SSO integrations For the business: Reduce overhead and real estate costs through data-driven space planning
Simple to use. Built to scale. Easy to integrate into your existing tech stack.
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YAROOMS's answer
YAROOMS is more than just a booking tool - it's a complete workplace management platform. It helps organizations manage space, coordinate hybrid work, welcome visitors, and gain data-driven insights into how their workplace is used, all in one place.
What sets YAROOMS apart is its ability to bring together everything you need for modern workplace management in one unified platformโdesk and room booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics. It offers deep, native integrations with Microsoft Teams, Outlook, Google Calendar, Azure AD, and Okta, making adoption seamless for both users and IT teams. The platform is intuitive and highly visual, allowing employees to book spaces directly from interactive floorplans, the mobile app, or within the tools they already use. Built-in analytics provide real-time insights into space usage, attendance, and visitor flow, helping workplace teams make informed decisions and optimize operations. YAROOMS is enterprise-ready, with robust policy controls, multi-location support, and strict compliance with ISO 27001 and GDPR standards. Itโs trusted by organizations in high-compliance industriesโlike banking, healthcare, education, and governmentโthat need both flexibility and reliability at scale.
YAROOMS helps you create a workplace that worksโfor people, operations, and business outcomes.
YAROOMS's answer
YAROOMS started as a simple yet effective meeting room booking systemโbuilt to help organizations streamline room reservations and avoid scheduling conflicts. As workplace needs evolved, so did the platform. Over time, it expanded to support desk booking, catering to companies embracing more flexible seating arrangements.
The real shift came in the wake of the COVID-19 pandemic, when hybrid work quickly became the new normal. YAROOMS responded by introducing hybrid scheduling tools, allowing employees to plan their in-office presence and coordinate with their teams more easily. From there, it continued to grow into a complete workplace experience platform, adding features like visitor management, interactive floorplans, digital signage, real-time analytics, and deep integrations with Microsoft Teams, Outlook, and identity providers like Azure AD and Okta.
Today, YAROOMS is trusted by organizations in over 50 countriesโfrom banks and hospitals to universities and government institutionsโoffering everything needed to manage people, spaces, and workplace presence in a hybrid world.
YAROOMS's answer
You should choose YAROOMS over other workplace platforms because it offers a rare combination of depth, ease of use, and enterprise readiness. While many tools specialize in one aspect of workplace management, YAROOMS delivers a complete experienceโseamlessly combining desk and room booking, hybrid work coordination, visitor management, and real-time analytics in a single, intuitive platform. Its Microsoft Teams and Outlook integrations, interactive floorplans, and built-in policy controls make it easy to use and even easier to scale across multiple locations. Another thing that sets YAROOMS apart is the quality of its customer supportโresponsive, knowledgeable, and genuinely committed to helping you succeed. From setup to scaling, YAROOMS is a partner you can count onโnot just a vendor.
YAROOMS's answer
YAROOMS's answer
YAROOMS primarily serves mid-sized to large organizations that are navigating the shift to hybrid work and need a centralized, scalable way to manage their workplace. These companies are often in highly regulated or operationally complex industries such as finance, healthcare, government, education, and technologyโwhere space efficiency, user adoption, and compliance are critical.
Within these organizations, YAROOMS supports several key roles. Facility managers rely on the platform to manage bookings across multiple locations, enforce usage policies, and optimize occupancy. Workplace experience teams use YAROOMS to deliver a smooth, coordinated in-office experience that aligns with flexible work models. IT teams value the platformโs enterprise-grade security, compliance with standards like ISO 27001 and GDPR, and seamless integration with existing systems like Microsoft 365, Azure AD, and Okta.
At the same time, HR and operations leaders depend on YAROOMS to gain visibility into how employees are using office spaces, monitor hybrid attendance trends, and support data-driven planning. And for employees themselves, YAROOMS is easy to adoptโoffering fast, intuitive tools to book desks, plan their workweek, check in guests, and collaborate with colleagues, whether from desktop, mobile, or Microsoft Teams.
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