VendorOps is a lightweight vendor and contractor document tracking tool built for EU businesses that need to stay compliant without heavy enterprise software.

If you manage vendors, subcontractors, or suppliers, you know the pain: chasing certificates over email, tracking expiration dates in spreadsheets, and scrambling before audits. VendorOps replaces all of that with a single, GDPR-compliant portal.

How it works

Invite your vendors via email. They upload their documents (insurance certificates, safety training, contracts, licenses) directly through a self-service portal — no account required. You track everything from a compliance dashboard that shows exactly which vendors are compliant, which documents are missing, and what's about to expire.

Key features

• Automated expiration alerts at 90, 60, and 30 days before documents expire
• Self-service vendor upload portal with zero friction (no vendor account needed)
• Compliance dashboard with per-vendor status overview
• Complete audit trail for every upload and change
• Define required document types per vendor or vendor category
• EU-only data hosting (Frankfurt) with full GDPR compliance

Built for EU companies in

Construction, logistics, manufacturing, facilities management, professional services, and any industry where you need to track vendor certificates and compliance documents.

Free plan available with up to 50 vendors and 5 users. No credit card required.