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TotalMD VS Hellonote

Compare TotalMD VS Hellonote and see what are their differences

TotalMD

TotalMD offers online medical practice management and billing software.

TotalMD Landing page
Rating
0 reviews
Alternatives Is it good?
Hellonote

The Leading EMR Built for Physical, Occupational and Speech Therapy Practices

Hellonote screenshot
Rating
5.0 · 1 review
Pricing
Free trial $49 / Monthly (check the link for more details)
Alternatives Is it good?
Mind Diary
MindDiary therapy practice management software: digital intake, lead capture, client check-ins, therapist-reviewed AI notes, telehealth, and revenue follow-up. sponsored
Note: These products don't have any matching categories. If you think this is a mistake, please edit the details of one of the products and suggest appropriate categories.

Which is more popular?

Medical Practice Management popularity
100% vs 0%
alternatives listed
162 vs 4

Base details

Website, pricing, platforms and company facts side by side.

TotalMD
Hellonote
Website totalmd.com hellonote.com
Pricing —
Free trial $49 / Monthly (check the link for more details) Official pricing
Company — Startup from the United States · 20 - 49 employees · 2004
Listed in
Medical Practice Management Practice Management Marketing Platform Sport & Health +1
Health And Medical EMR Software Electronic Health Records (EHR) Physical Therapy Software Speech Therapy Software Occupational Therapy +3

About TotalMD and Hellonote

In their own words, as submitted to SaaSHub.

TotalMD
Hellonote

No description of TotalMD yet.

HelloNote is a web-based therapy practice management software that allows physical, occupational, and speech therapists to create comprehensive patient documents. The only practice management solution with integrated EMR to enhance workflow, efficiency, and patient care. Built by Therapists for...

Read more about Hellonote

Features and specs

What each product offers, as listed by its team.

TotalMD 6 features
Hellonote 8 features
  • Cost-Effective
    TotalMD is known for being a budget-friendly solution compared to other medical practice management software. It offers various pricing plans to cater to small and medium-sized practices.
  • User-Friendly Interface
    The software features an intuitive and easy-to-navigate interface, which minimizes the learning curve for new users.
  • Comprehensive Feature Set
    TotalMD provides an extensive range of features, including scheduling, billing, claims management, and reporting, making it a one-stop solution for medical practice management.
  • Customizable Templates
    The platform allows for the customization of templates, which can be tailored to meet the specific needs of different medical practices.
  • Cloud and On-Premise Options
    TotalMD offers both cloud-based and on-premise deployment options, providing flexibility for practices to choose a solution that fits their needs.
  • Customer Support
    The company offers reliable customer support through various channels, including phone, email, and live chat, ensuring users receive timely assistance.

Possible disadvantages

  • Limited Integration
    TotalMD has limited integrations with third-party software, which can be a drawback for practices that rely on multiple systems.
  • Scalability
    While suitable for small to medium-sized practices, TotalMD may not be the best fit for larger practices with more complex needs.
  • Occasional Bugs
    Users have reported occasional bugs and technical issues that can interrupt workflow, although these are typically addressed by customer support.
  • Training Resources
    Although the software is user-friendly, some users have indicated that the available training resources and documentation could be more comprehensive.
  • Contract Commitment
    Some pricing plans may require a contract commitment, which could be a disadvantage for practices looking for month-to-month flexibility.
  • Cloud-Based
    Easy accessibility, secure, and works on most browsers. Access patient records from anywhere.
  • Calendar & Scheduling
    Our calendar integrates with appointment booking and documentation to easily track your office flow.
  • Patient Portal & Telehealth
    Users can enter their own information before visiting your office to ease their experience and streamline your intake process.
  • Improve Efficiency
    HelloNote allows you to spend more time with your patients. From the start of your workday, to the end.
  • Affordable
    We don’t break the bank. Priced to work with your practice. No hidden fees or set-up fees. Ever.
  • Custom Reports​
    No need for rulers, we have graphs and charts to plot your data and track productivity. From generating patient Reports to Billing, and beyond.
  • Full Support
    Easy accessibility, secure, and works on most browsers. Access patient records from anywhere.
  • Security and Backups
    From password protection, to lightning fast servers with daily backups. We’ll keep you and your data safe.

Analysis

An editorial look at what each product does well and who it suits.

TotalMD
Hellonote

Overall verdict

  • TotalMD is considered a good practice management and medical billing software by many users.

Why this product is good

  • Comprehensive Features: TotalMD offers features covering appointment scheduling, billing, claims management, and patient records.
  • User-Friendly Interface: The software is designed to be intuitive, which helps reduce the learning curve for new users.
  • Affordability: TotalMD is often praised for providing a robust set of features at a competitive price point.
  • Multiple Deployment Options: It provides both cloud-based and on-premise solutions, catering to different practice needs.
  • Reliable Customer Support: Users frequently commend the software for its helpful and responsive customer support team.

Recommended for

  • Small to Medium Medical Practices: Practices looking for an affordable and comprehensive solution.
  • Healthcare Providers Transitioning to Digital: Those looking to move from manual to digital practice management.
  • Medical Billing Services: Companies that require a reliable and feature-rich billing solution.

Overall verdict

  • Hellonote appears to be a niche practice-management and note-taking platform aimed at therapists, coaches, or small practice owners, offering a focused, simplified alternative to bulkier EHR/EMR systems—good for solo or small-team practitioners who want streamlined documentation without excessive complexity, though it may lack the depth of features and integrations found in larger, more established platforms.

Why this product is good

  • Simplified, user-friendly interface focused on core note-taking and client management needs
  • Likely more affordable than enterprise-level practice management software
  • Streamlined workflow reduces administrative overhead for small practices
  • May offer quicker onboarding compared to complex EHR systems

Recommended for

  • Solo practitioners such as therapists, counselors, or coaches
  • Small practices seeking a lightweight alternative to full-scale EHR systems
  • Professionals who prioritize simplicity over extensive feature sets
  • Users who don't require heavy third-party integrations or billing complexity

Videos

Walkthroughs and reviews on video.

TotalMD 3 videos + Add
Hellonote 3 videos + Add

TotalMD - Practice Management Software Overview

More videos

  • Review - TotalMD - Easy-to-use, Affordable Medical Software
  • Review - TotalMD EMR/EHR Software

Understanding Schedule Icons in HelloNote EMR

More videos

  • Demo - How to Add CPT Codes to an Evaluation in HelloNote EMR
  • Tutorial - How to Navigate Different Areas of HelloNote EMR

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100
TotalMD
Hellonote
100% 100%
Medical Practice Management
0% 0%
0% 0%
Occupational Therapy
100% 100%
100% 100%
Practice Management
0% 0%
0% 0%
Electronic Health Records (EHR)
100% 100%

Questions & Answers

As answered by people managing TotalMD and Hellonote.

What makes your product unique?

Hellonote's answer:

-Document the perfect note in less time, including templates -Cloud-based: Access from anywhere -Patient Scheduling & Appointment Reminders -Customized to fit Cash and Insurance-based Practices -Integrated and Secure Patient Portal & Telehealth -One-click Billing and Claim Generation -eFax Plan of Cares and Upload Directly into Patient Charts

Why should a person choose your product over its competitors?

Hellonote's answer:

HelloNote EMR stands out with its therapy-focused features, user-friendly design, affordability, and dedicated support, making it an ideal choice for streamlining practice management and improving patient care.

How would you describe the primary audience of your product?

Hellonote's answer:

The primary audience for HelloNote EMR includes physical therapists (PTs), occupational therapists (OTs), and speech therapists (STs), as well as clinic owners and administrators who manage therapy practices. These individuals are looking for an easy-to-use, therapy-focused software solution to simplify their workflows, ensure compliance, enhance patient care, and improve operational efficiency. They value affordability, customization, and reliable support, especially for small to medium-sized practices.

What's the story behind your product?

Hellonote's answer:

HelloNote EMR was developed to address inefficiencies and frustrations experienced by therapists with existing electronic medical record (EMR) systems. Recognizing the challenges of managing clinical documentation, billing, and patient care coordination, HelloNote sought to create a streamlined, user-friendly solution tailored to therapy practices, including occupational, physical, and speech therapy.

The system integrates essential features such as appointment scheduling, billing, real-time data tracking, and HIPAA-compliant secure messaging. It is cloud-based, enabling therapists to access patient information anytime, anywhere, which has proven especially valuable with the rise of remote work. Designed by therapists, HelloNote emphasizes reducing documentation time by up to 50%, enhancing workflow efficiency, and ultimately allowing practitioners to focus more on patient care​

Which are the primary technologies used for building your product?

Hellonote's answer:

Cloud-based infrastructure – telehealth tools – encryption and data security protocols – API integrations – responsive web technologies – cross-platform compatibility

Who are some of the biggest customers of your product?

Hellonote's answer:

Gezunt Physical Therapy – Wellness PT – Rehab on Wheels

User comments

Share your experience with using TotalMD and Hellonote. For example, how are they different and which one is better?

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Reviews and articles

External articles and on-site reviews we used to compare the two products.

TotalMD no reviews yet
Hellonote 5.0 · 1 review

We have no reviews of TotalMD yet. Be the first one to post

  • I love Hellonote
    SaaSHub review
    · Nov 2024

    HelloNote has transformed how we manage our clinic. Its therapy-focused features, cloud-based accessibility, and streamlined documentation save us hours daily. From patient scheduling to one-click billing and secure...

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