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Knowify VS ProjexPilot

Compare Knowify VS ProjexPilot and see what are their differences

Knowify

For trade contractors and remodelers looking to run their businesses in a professional and modern way. All-in-one solution with real-time insights.

Rating
0 reviews
Pricing
Paid Free trial $149 / Monthly (Essentials plan)
Alternatives Is it good?
ProjexPilot

Construction project management for small remodelers and the homeowners they work with. Scheduling, budgets, change orders, daily logs, and a client portal — simple, fast, and built around getting paid.

Rating
0 reviews
Pricing
Freemium Free trial
Alternatives Is it good?
STATUS: Project Governance
STATUS: Project Governance — lightweight project governance for professional project managers and consultants. Keep RAID, decisions and actions live, then export client-ready status reports. For iPhone, iPad and Mac. sponsored

Which is more popular?

Project Management popularity
95% vs 5%
alternatives listed
220 vs 19

Base details

Website, pricing, platforms and company facts side by side.

Knowify
ProjexPilot
Website knowify.com projexpilot.com
Pricing
Paid Free trial $149 / Monthly (Essentials plan) Official pricing
Freemium Free trial Official pricing
Platforms
Browser Web
Web SaaS Cloud PWA +1
Company — Startup from the United States · 10 - 19 employees · 2026
Listed in
Construction Project Management Construction Management Project Management Budgeting Job Scheduling Work Management Invoice Management +4
Construction Management Construction Project Management Project Management Construction CRM +1

About Knowify and ProjexPilot

In their own words, as submitted to SaaSHub.

Knowify
ProjexPilot

Knowify is a cloud-based, all-in-one construction management and job costing solution designed for residential contractors and small to midsize commercial subcontractors. Budget, bid, track, and invoice all in the same place. Knowify's powerful budgeting tools allow you to create detailed...

Read more about Knowify

ProjexPilot is construction project management software built for small remodelers, general contractors, and the homeowners they work with — designed around the two things both sides actually fight about: the money and the milestones. Most construction tools treat payments as an afterthought...

Read more about ProjexPilot

Features and specs

What each product offers, as listed by its team.

Knowify 6 features
ProjexPilot 15 features
  • Free Trial
    14-day free trial, no credit card required
  • Integrations
    QuickBooks, TSheets, ClockShark, Square, PaySimple, Permits.com, Zapier, APIntego, Fundbox, lendflow
  • Easy to Set-up and use
    https://youtu.be/Cp8l3AF-6VE
  • Clean UI
    https://youtu.be/p4c7JjDBCrY
  • Analytics and Reporting
    https://knowify.zendesk.com/hc/en-us/sections/360007269672-Reporting
  • Headquarters
    New York, NY
  • Draw-schedule engine
    milestone-based payment schedules with automatic retainage
  • Inspection, photo & lien-waiver gates
    a draw can't be released until its requirements are met
  • Spreadsheet importer
    turn an existing task or scope spreadsheet into a tracked schedule in minutes; export back anytime
  • Job costing
    line-item budgets with cost groups, markups, and budget-vs-actual tracking
  • Change orders
    track changes against the contract price with client approval
  • Client / homeowner portal
    homeowners see the schedule, budget, draw status, and photos, and approve draws and change orders (free seats)
  • Subcontractor portal
    assigned tasks and documents, finance-free (free seats)
  • Daily logs with photos
    log progress from the field; photos double as draw-gate evidence
  • Scheduling & Gantt
    tasks by phase with a critical-path view and milestone dates
  • Document storage
    contracts, permits, waivers, and carrier estimates per job
  • Invoicing & online payments
    invoice released draws and collect payment
  • In-app & email notifications
    draw approvals, change-order decisions, draw releases
  • Multi-project dashboard
    every job's status, value, and alerts in one view
  • Role-based access
    owner/admin, team, homeowner, and subcontractor roles
  • Mobile-friendly
    usable from the jobsite on a phone or tablet

Analysis

An editorial look at what each product does well and who it suits.

Knowify
ProjexPilot

Overall verdict

  • Knowify is a strong choice for small to medium-sized construction businesses looking to improve their project management and operational efficiency. It is particularly well-suited for companies that need a straightforward tool to manage multiple aspects of their business from a single platform.

Why this product is good

  • Knowify is a management tool designed to help contractors and builders streamline their business operations. It offers features such as project management, budgeting, invoicing, time tracking, and real-time collaboration. Its intuitive interface and integration capabilities with other software, like QuickBooks, make it appealing for managing construction projects efficiently.

Recommended for

    Small to medium-sized construction companies, general contractors, subcontractors, and anyone in the construction industry seeking an integrated solution for project and business management.

Overall verdict

  • I don't have verified information about ProjexPilot (projexpilot.com) since it appears to be a lesser-known or newer product not well-documented in my training data, so I cannot confirm its quality or legitimacy.

Why this product is good

  • I lack reliable, verified data on this specific tool's features, performance, or user reviews
  • No independent verification of company legitimacy or track record was found
  • Claims about functionality cannot be substantiated without direct access to verified sources

Recommended for

  • Users should independently verify this product through official reviews, user testimonials, and trusted software directories like G2, Capterra, or Trustpilot before making a decision
  • Consider requesting a demo or free trial directly from the company to evaluate it firsthand
  • Check for company transparency such as physical address, customer support responsiveness, and refund policies

Videos

Walkthroughs and reviews on video.

Knowify 3 videos + Add
ProjexPilot 0 videos + Add

Knowify | General demonstration

More videos

  • - Knowify version 3.12 | Feature overview
  • - Complete guide | Knowify

No ProjexPilot videos yet. You could help us improve this page by suggesting one.

Category popularity

How often each product is chosen within a category, 0–100% relative to the other.

Score bands 0–20 21–40 41–50 51–60 61–100
Knowify
ProjexPilot
95% 95%
Project Management
5% 5%
94% 94%
Construction Project Management
6% 6%
94% 94%
Construction Management
6% 6%
0% 0%
Construction CRM
100% 100%

Questions & Answers

As answered by people managing Knowify and ProjexPilot.

What's the story behind your product?

ProjexPilot's answer:

ProjexPilot grew out of real frustration on both sides of the contractor-homeowner relationship: payments and milestones were the constant friction point, and existing tools either buried the draw schedule inside billing or were too expensive and complex for a small shop. ProjexPilot was built to put the job, the money, and the milestones in one place that both the contractor and the homeowner can trust — starting with the draw-schedule and retainage engine that most tools treat as an afterthought.

What makes your product unique?

ProjexPilot's answer:

ProjexPilot is built around the money and the milestones — the things contractors and homeowners actually fight about. Unlike tools that bury payments inside "progress billing," ProjexPilot leads with a draw-schedule engine: milestone draws, automatic retainage, and inspection and lien-waiver gates that hold a payment until it's earned. You can also import an existing spreadsheet to start in minutes instead of rebuilding a job from scratch, and homeowners get a real seat — approving draws and change orders from a free portal, not just viewing a read-only page.

Why should a person choose your product over its competitors?

ProjexPilot's answer:

It's purpose-built for small remodelers and general contractors — not enterprise teams — so it stays fast and simple where tools like Procore and Buildertrend get heavy and expensive. Pricing is flat and transparent with no per-user fees, and homeowner and subcontractor portal seats are always free. The draw-schedule engine, retainage, and lien-waiver gates are first-class features rather than afterthoughts, and your data stays portable — import from and export to spreadsheets anytime, so you're never locked in.

How would you describe the primary audience of your product?

ProjexPilot's answer:

Small general contractors and remodelers running 1-10 jobs at a time, and the homeowners they work with. It's for shops that want estimates, schedules, draws, and homeowner transparency in one place without the cost and complexity of enterprise construction software. Insurance-restoration contractors are a secondary audience, with features for carrier-estimate cash timing.

Which are the primary technologies used for building your product?

ProjexPilot's answer:

Flutter (Dart) for the web app, Supabase (PostgreSQL, authentication, storage, and row-level security) for the backend, Stripe for payments, and Cloudflare for hosting.

User comments

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Alternatives to Knowify and ProjexPilot

When comparing Knowify and ProjexPilot, you can also consider the following products.

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