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ProjexPilot is construction project management software built for small remodelers, general contractors, and the homeowners they work with โ designed around the two things both sides actually fight about: the money and the milestones.
Most construction tools treat payments as an afterthought buried inside progress billing. ProjexPilot leads with a draw-schedule engine: define a job's milestones, set retainage, and gate each draw behind required inspections, photos, and signed lien waivers, so a payment can't be released until it's earned. Both the contractor and the homeowner see exactly what's been paid, held, and released.
Already tracking a job in a spreadsheet? Import it and ProjexPilot turns it into a tracked schedule in minutes โ and you can export back anytime. Track budget vs. actual with job costing, manage change orders, log daily progress with photos, and run the whole job from one place.
Flat, transparent pricing. Free homeowner and subcontractor portal seats on every plan.
Draw-schedule engine โ milestone-based payment schedules with automatic retainage Inspection, photo & lien-waiver gates โ a draw can't be released until its requirements are met Spreadsheet importer โ turn an existing task or scope spreadsheet into a tracked schedule in minutes; export back anytime Job costing โ line-item budgets with cost groups, markups, and budget-vs-actual tracking Change orders โ track changes against the contract price with client approval Client / homeowner portal โ homeowners see the schedule, budget, draw status, and photos, and approve draws and change orders (free seats) Subcontractor portal โ assigned tasks and documents, finance-free (free seats) Daily logs with photos โ log progress from the field; photos double as draw-gate evidence Scheduling & Gantt โ tasks by phase with a critical-path view and milestone dates
Builderhead ProjexPilotProjexPilot's answer:
ProjexPilot grew out of real frustration on both sides of the contractor-homeowner relationship: payments and milestones were the constant friction point, and existing tools either buried the draw schedule inside billing or were too expensive and complex for a small shop. ProjexPilot was built to put the job, the money, and the milestones in one place that both the contractor and the homeowner can trust โ starting with the draw-schedule and retainage engine that most tools treat as an afterthought.
ProjexPilot's answer:
ProjexPilot is built around the money and the milestones โ the things contractors and homeowners actually fight about. Unlike tools that bury payments inside "progress billing," ProjexPilot leads with a draw-schedule engine: milestone draws, automatic retainage, and inspection and lien-waiver gates that hold a payment until it's earned. You can also import an existing spreadsheet to start in minutes instead of rebuilding a job from scratch, and homeowners get a real seat โ approving draws and change orders from a free portal, not just viewing a read-only page.
ProjexPilot's answer:
It's purpose-built for small remodelers and general contractors โ not enterprise teams โ so it stays fast and simple where tools like Procore and Buildertrend get heavy and expensive. Pricing is flat and transparent with no per-user fees, and homeowner and subcontractor portal seats are always free. The draw-schedule engine, retainage, and lien-waiver gates are first-class features rather than afterthoughts, and your data stays portable โ import from and export to spreadsheets anytime, so you're never locked in.
ProjexPilot's answer:
Small general contractors and remodelers running 1-10 jobs at a time, and the homeowners they work with. It's for shops that want estimates, schedules, draws, and homeowner transparency in one place without the cost and complexity of enterprise construction software. Insurance-restoration contractors are a secondary audience, with features for carrier-estimate cash timing.
ProjexPilot's answer:
Flutter (Dart) for the web app, Supabase (PostgreSQL, authentication, storage, and row-level security) for the backend, Stripe for payments, and Cloudflare for hosting.
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