This page is designed to help you find out whether Blueacrobat DBVault is good and if it is the right choice for you.
DBVault is Blueacrobat's platform for ERP and business data archival and reporting. When an ERP account is retired, the extracted data is hosted on DBVault as a read-only, searchable archive with its record relationships intact, so finance, auditors and successors can find and produce records without keeping the source system's licence.
What an archive holds. Transactions with their lines and the GL impact of each posting, customers, vendors, items and accounts, every subsidiary and accounting book, File Cabinet attachments linked to the records they support, and custom records named as they were in the source.
Financial reporting on archived data. Trial balance, balance sheet, income statement, general ledger, P&L by subsidiary, department, class or location, and audit reports such as the transaction journal, per period, subsidiary and book.
Access. Named users with restriction profiles by archive, record type, File Cabinet folder and subsidiary, each as an allow list or a deny list; direct file browsing can be switched off; login events and download history are logged.
Your copy. The data is also delivered as a MySQL database snapshot and a zip of the database and File Cabinet, so the archive is never locked behind the interface.
Flavours. DBVault for NetSuite (fed by AcroXtract, Blueacrobat's NetSuite extraction and archival service) and DBVault for SAP (ECC and S/4HANA financial data, per company code and fiscal year).
Blueacrobat Corporation is ISO/IEC 27001:2022 certified and SOC 2 Type II audited. Case studies: https://www.blueacrobat.com/blog-category/case-studies
Listed in
Financial Reporting
Trial balance, balance sheet, income statement and general ledger run from the archived data, per subsidiary and accounting book
Historical Data Access
Read-only, searchable archive of a retired ERP account: transactions with lines and GL impact, entities, files, custom records
Universal Search
Find records by transaction number, document number, entity, e-mail or memo
Attachments
File Cabinet documents kept linked to the records they support
Multi-Book and Multi-Subsidiary
Every accounting book and subsidiary the source account held
Access Restriction Profiles
Named users limited by archive, record type, File Cabinet folder and subsidiary, as allow or deny lists; direct file browsing can be switched off
Audit Logging
Login events and download history kept inside the platform
Data Portability
The archive delivered as a MySQL database snapshot and a zip of the database and File Cabinet; CSV exports
Validated Ingestion
Extracted records compared against the source at the database level; user acceptance with ticket-based issue reporting
Security
ISO/IEC 27001:2022 certified and SOC 2 Type II audited; multi-factor authentication; single sign-on available
Flavours
DBVault for NetSuite and DBVault for SAP (ECC and S/4HANA)
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DBVault is a web application hosted on Amazon Web Services, using Amazon S3, Amazon EC2 and Amazon RDS for MySQL, in a choice of regions with one nominated per archive, inside an isolated private network with encryption in transit and at rest. Sign-in supports multi-factor authentication and single sign-on. The archive itself is a relational database, which is why it is delivered to the customer as a MySQL snapshot.
Blueacrobat Corporation was founded in 2009 in the Greater Toronto Area and has worked with Oracle NetSuite data since then. Its extraction and archival service, AcroXtract, takes a NetSuite account out in full, with the relationships between records intact, and verifies the result against the source. Customers who had their data extracted needed to keep searching it and running statements without paying for a licence to a system they no longer used, so DBVault was built to host those archives read-only, with reporting on the archived ledger. It became the platform for ERP and business data archival and reporting: DBVault for NetSuite, fed by AcroXtract, was the first flavour, and DBVault for SAP, for ECC and S/4HANA financial data, followed.
Finance, controllers, audit, tax and IT teams at companies that are leaving NetSuite or SAP, retiring an account after an ERP migration, or closing, selling or acquiring an entity, and who still have to find records, answer auditors and reproduce statements for the years before the change. Also the external auditors, insolvency practitioners and counsel who need scoped, read-only access to that history without a licence to the retired system.
Blueacrobat Corporation was founded in 2009 in the Greater Toronto Area and has worked with Oracle NetSuite data since then, extracting and archiving accounts for companies leaving the platform. Customers who had their data extracted needed to keep searching it and running statements without paying for a licence to a system they no longer used, so DBVault was built to host those archives read-only, with reporting on the archived ledger. It became the platform for ERP and business data archival and reporting, with DBVault for NetSuite as its first flavour and DBVault for SAP, for ECC and S/4HANA financial data, following.
Judge it on three things. First, what the archive holds: relationships and posting detail intact, or lists of records. For NetSuite, the archive is produced by AcroXtract, which extracts the whole account and compares the result against the source at the database level before hand-over. Second, what it can do afterwards: financial statements produced from the archived data, or a search box. Third, what you keep: DBVault delivers the database and files to you as well as hosting them, and lets you scope each user to the archives, record types, folders and subsidiaries they may see. Blueacrobat is ISO/IEC 27001:2022 certified and SOC 2 Type II audited.
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