Software Alternatives, Accelerators & Startups

You Need A Wiki VS Notion

Compare You Need A Wiki VS Notion and see what are their differences

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You Need A Wiki logo You Need A Wiki

Create a wiki with Google Docs

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • You Need A Wiki Landing page
    Landing page //
    2023-04-09
  • Notion Landing page
    Landing page //
    2023-09-12

You Need A Wiki features and specs

  • Easy Integration
    You Need A Wiki integrates seamlessly with Google Sheets, allowing users to manage and display their data in a wiki format without leaving the Google ecosystem.
  • Collaborative Editing
    Multiple users can collaborate on the same document simultaneously, benefiting from Google Sheets' collaborative features while using You Need A Wiki.
  • Simple Setup
    You Need A Wiki is straightforward to set up and use, making it accessible even for users who are not technically inclined.
  • Cost-Effective
    For teams that already use Google Workspace, You Need A Wiki can be a cost-effective wiki solution since it leverages existing tools.
  • Automatic Syncing
    Changes made in Google Sheets are automatically reflected in the wiki, ensuring that the information is always up-to-date.

Possible disadvantages of You Need A Wiki

  • Limited Features
    Compared to full-fledged wiki software, You Need A Wiki may lack advanced features such as complex page structuring and extensive customization options.
  • Dependent on Google Sheets
    The functionality of You Need A Wiki is tied to Google Sheets, requiring users to have a Google account and possibly limiting functionality if Google services are down or unavailable.
  • Scalability Issues
    For large organizations or complex projects, using Google Sheets as a backend might not be scalable, potentially leading to performance issues.
  • Privacy Concerns
    As information is stored in Google Sheets, privacy-conscious users might be concerned about data security and Google’s access to their information.
  • Lack of Advanced Permissions
    The permission settings are limited to what Google Sheets offers, potentially posing challenges for teams that require detailed access control.

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

You Need A Wiki videos

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Notion videos

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to You Need A Wiki and Notion)
Documentation As A Service & Tools
Productivity
1 1%
99% 99
Documentation
100 100%
0% 0
Project Management
0 0%
100% 100

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare You Need A Wiki and Notion

You Need A Wiki Reviews

11 Top Confluence Alternatives & Competitors For Team Collaboration
With YNAW, anyone with access to your Google Docs can edit or update your wiki-style website in seconds. The process of inviting anyone to your wiki is similar to inviting a user to a shared file or folder on Google Drive.
Source: clickup.com
The 11 Best Slite Alternatives in 2022- Free Tools Included!
That’s what makes YNAW a worthy Slite alternative. Users can create private team wikis, link to other documents, create a table of contents, create nested tree menus, and more.
Source: remoteverse.com

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...
Source: clickup.com

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than You Need A Wiki. While we know about 441 links to Notion, we've tracked only 13 mentions of You Need A Wiki. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

You Need A Wiki mentions (13)

  • I Created Perfect Wiki and Reached $250K in Annual Revenue Without Investors
    This product reminds me a bit of 'You need a wiki', which allows you to maintain your wiki in Google Drive, but still browse it easily: https://youneedawiki.com/ As the files are all stored in Google Drive, so there's no vendor lock-in. - Source: Hacker News / 19 days ago
  • How do you organise your information?
    Personally I use YNAW (You Need A Wiki), which makes you a wiki using google drive, I know obsidian is also good but it just doesn't jive right for me. Source: over 1 year ago
  • Is it Common Practice to use a “Dev Wiki”?
    I personally use google drive, and use https://youneedawiki.com/ to display it as a wiki. Completely free. Source: almost 2 years ago
  • Looking for an oddly specific Wiki service feature. Is there one that does this?
    Is there a wiki that has a sidebar which uses some kind of expandable / collapsable folder structure that makes the taxonomy really clear? Here's an example as used in youneedawiki. I really like how clear and fast it is to see where you are in any particular knowledge branch. Source: about 2 years ago
  • Ask HN: Making the best of GitHub and Google Docs for a new startup
    Trying to nail down what tools we will use as a fully remote team needing to work asynchronously. We will have paid versions of GitHub (Teams) and Google Workspace for email / calendar and docs. I did look at notion, clickup but I honestly think I prefer limiting our spend on an extra tool. What I like about notion is how its got a wiki structure, and this is where G-Docs leaves us short. The performance of... - Source: Hacker News / about 2 years ago
View more

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 7 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 8 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / 12 months ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

What are some alternatives?

When comparing You Need A Wiki and Notion, you can also consider the following products

Archbee.io - Archbee is a developer-focused product docs tool for your team. Build beautiful product documentation sites or internal wikis/knowledge bases to get your team and product knowledge in one place.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

GitBook - Modern Publishing, Simply taking your books from ideas to finished, polished books.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Kbee - Create a wiki in 5 minutes Kbee turns your Google Drive folders into a fast, searchable wiki for you and your team.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.