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Windows Notepad VS OneNote

Compare Windows Notepad VS OneNote and see what are their differences

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  3. » Reviews
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Windows Notepad logo Windows Notepad

Most simple text editor. Just plain text, saves in .txt format.

OneNote logo OneNote

Get the OneNote app for free on your tablet, phone, and computer, so you can capture your ideas and to-do lists in one place wherever you are. Or try OneNote with Office for free.
  • Windows Notepad Landing page
    Landing page //
    2024-08-21
  • OneNote Landing page
    Landing page //
    2024-10-18

Windows Notepad features and specs

  • Simplicity
    Windows Notepad offers a simple, no-frills interface that is easy to use for quick text editing tasks. Its minimalist design helps users focus purely on text without any distractions from additional features or complex menus.
  • Fast Load Time
    Notepad is lightweight and loads almost instantly, making it a great tool for quickly jotting down notes or reviewing text files without any delay.
  • Low Resource Usage
    Notepad consumes minimal system resources, ensuring that it runs smoothly even on older or less powerful machines. This makes it an ideal choice for basic editing needs without heavy resource consumption.
  • Built-in Availability
    Notepad comes pre-installed on all Windows operating systems, providing immediate access to a text editor without the need to download or install additional software.

Possible disadvantages of Windows Notepad

  • Limited Functionality
    Notepad lacks advanced features found in more comprehensive text editors, such as syntax highlighting, auto-completion, and integrated development tools, which can limit its usefulness for programming or more complex text editing tasks.
  • Basic Formatting
    Notepad supports only fundamental text formatting options and does not allow for rich text formatting (such as bold, italics, or different fonts), which can be a limitation when trying to create more visually appealing documents.
  • No Tabbed Editing
    Unlike some other text editors, Notepad does not support tabbed document editing, which means multiple open files will each occupy a separate window, potentially cluttering the workspace and making it harder to manage multiple documents at once.
  • Lack of Autosave
    Notepad does not have an autosave feature, which means users must remember to manually save their work frequently to avoid data loss in case of unexpected shutdowns or crashes.

OneNote features and specs

  • Cross-Platform Accessibility
    OneNote is available on various platforms including Windows, Mac, iOS, Android, and through web browsers, providing seamless access to notes from any device.
  • Collaboration Features
    OneNote allows real-time collaboration, enabling multiple users to work on the same notebook simultaneously and see changes in real-time.
  • Integration with Microsoft Ecosystem
    As part of the Microsoft Office Suite, OneNote integrates well with other Microsoft products like Word, Excel, and Outlook, enhancing productivity.
  • Flexible Organization
    OneNote offers a flexible structure for organizing notes, including notebooks, sections, and individual pages, allowing for customizable workflows.
  • Rich Media Support
    Users can insert various types of media into their notes, including images, audio recordings, video clips, and even web links.
  • Handwriting and Drawing Support
    OneNote supports handwriting and drawing using touchscreens and stylus pens, which is particularly useful for tablet and touch device users.

Possible disadvantages of OneNote

  • Complexity for New Users
    The versatile features and flexible structure of OneNote can be overwhelming for new users, requiring a learning curve to utilize effectively.
  • Storage Limitations
    Notes are stored in OneDrive, which comes with a limited amount of free storage. Users may need to purchase additional storage if they exceed this limit.
  • Performance Issues
    Some users have reported performance issues, especially with large notebooks or when working offline, which can impact productivity.
  • Limited Export Options
    OneNote offers limited options for exporting notes, making it difficult to transfer data to other note-taking applications or formats.
  • Inconsistent Features Across Platforms
    Not all features are available across all platforms, leading to a fragmented experience when switching between devices.
  • Privacy Concerns
    As with any cloud-based service, there are concerns about data privacy and security, particularly for sensitive information stored in OneNote.

Analysis of Windows Notepad

Overall verdict

  • Windows Notepad is a good choice for users who need a basic text editor without any additional features or complexity. Its simplicity makes it accessible and easy to use for anyone, regardless of technical expertise. However, it may not meet the needs of users looking for advanced features like syntax highlighting, plugins, or collaborative tools found in more robust text editors.

Why this product is good

  • Windows Notepad is a lightweight and straightforward text editor developed by Microsoft. It is widely used for its simplicity, low resource usage, and availability on all Windows systems. Its minimalist design makes it perfect for quick edits, taking notes, and creating simple text files without distractions. It supports a variety of encoding options, which can be helpful for viewing and editing different file types.

Recommended for

  • Users who need a quick and easy text editor for simple tasks.
  • Beginners who prefer a no-frills interface.
  • Developers who need a tool for quick code or text checks and edits.
  • Anyone looking for a lightweight application that launches quickly.

Analysis of OneNote

Overall verdict

  • OneNote is generally considered a good tool for note-taking and organization, especially for users who are already within the Microsoft ecosystem. Its wide array of features makes it suitable for students, professionals, and anyone in need of a comprehensive digital notebook.

Why this product is good

  • OneNote is praised for its versatility and flexibility. It offers a robust platform for note-taking that supports multimedia inputs such as text, images, audio, and video, which can be organized within notebooks and sections. OneNote integrates well with other Microsoft Office products, enabling easy sharing and collaboration. Its cross-platform availability ensures that your notes are accessible from various devices, and its cloud synchronization simplifies accessing and updating notes on the go.

Recommended for

  • Students looking for a digital notebook to organize lecture notes and study materials.
  • Professionals who need a tool for meeting notes, project planning, and collaboration.
  • Individuals seeking a versatile note-taking application that supports a variety of media and formats.
  • Users who prefer cross-platform access to their notes and seamless integration with Microsoft Office products.

Windows Notepad videos

+ Add

Samsung Galaxy Tab S6 review: Good notepad, bad notebook

More videos:

OneNote videos

+ Add

Notability vs OneNote: 2019 comparison

More videos:

  • Review - 5 Reasons OneNote is Better than Notability | iPad Pro Note taking (2019)
  • Tutorial - Microsoft OneNote Tutorial

Category Popularity

0-100% (relative to Windows Notepad and OneNote)

Windows Notepad

OneNote

Text Editors
100 100%
Text Editors
0% 0
Note Taking
0 0%
Note Taking
100% 100
IDE
100 100%
IDE
0% 0
Task Management
0 0%
Task Management
100% 100

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Windows Notepad and OneNote

Windows Notepad Reviews

10 Best Notepad Alternatives With a Better UI and Features
As far as features go, Notepad has exactly none. It was designed back in the days of MS-DOS, and as a result was intended to be used in writing programs that would be easy to compile and execute. Notepad has undergone very few, if any, changes since its inception, and there has been no need for change either. Microsoft has its word processing software, Microsoft Word, for...
Source: techwithlove.com
Top 8 Sublime Text Alternatives You Can Use in 2019
Notepad++ is a free source code editor which supports several programming languages under the MS Windows environment. It uses the Scintilla editor component and is written in C++ with “Win32 API calls using only STL to increase performance and reduce program size”. While the software has support for macros and plugins, it isn’t as feature-rich as many of the other editors on...
Source: beebom.com

OneNote Reviews

  1. Catrise
    I use it daily

    For me it is a convenient and compact tool in which I can put all my ideas, goals, thoughts

11 Best Google Keeps Alternatives for 2024
Microsoft OneNote is free to use. As long as you have a Microsoft account, you can use Microsoft OneNote.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
OneNote is a free note-taking app available to anyone with a Microsoft account. Although handy, OneNote has a laid-back interface and is not as intuitive. However, OneNote has several note-worthy features, including voice notes, text translation, sticky notes, and handwritten notes.
Source: clickup.com
8 Best Free Google Keep Notes Alternatives for Easy Note-Taking
OneNote, a free app from Microsoft, offers a comprehensive note-taking experience. It supports various media types, including text, images, voice recordings, and links. You can categorize notes into sections and notebooks, share them with others, and collaborate. OneNote also includes support for rich text and checklists. It's available on all major platforms and comes with...
Source: tabletmonkeys.com
The 6 best note-taking apps in 2024
With OneNote's Zapier integration, you can automate OneNote to eliminate the hassle of moving information between apps. For example, Zapier can automatically create new notes in OneNote whenever you have a new task, note, or calendar event in another app. Learn more about how to automate OneNote, or get started with one of these pre-made workflows.
Source: zapier.com
The best note-taking apps for collecting your thoughts and data
In fact, like Evernote, OneNote has had so many different abilities added that it can become a bit overwhelming. For example, when I wanted to find out whether I could extract text from a photo, I went to OneNote’s “Tell me” icon, which, if it can’t find an immediate answer to your question, offers a smart lookup link. When “extract text” didn’t come up with anything, I...
Source: www.theverge.com

What are some alternatives?

When comparing Windows Notepad and OneNote, you can also consider the following products

Sublime Text - Sublime Text is a sophisticated text editor for code, html and prose - any kind of text file. You'll love the slick user interface and extraordinary features. Fully customizable with macros, and syntax highlighting for most major languages.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

VS Code - Build and debug modern web and cloud applications, by Microsoft

Google Keep - Capture notes, share them with others, and access them from your computer, phone or tablet. Free with a Google account.

Vim - Highly configurable text editor built to enable efficient text editing

Joplin - Joplin is a free, open source note taking and to-do application, which can handle a large number of notes organised into notebooks. The notes are searchable, tagged and modified either from the applications directly or from your own text editor.

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