Software Alternatives, Accelerators & Startups

Google Tasks VS Trello

Compare Google Tasks VS Trello and see what are their differences

Google Tasks logo Google Tasks

to-do list app that integrates with Gmail and Google Calendar

Trello logo Trello

Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.
  • Google Tasks Landing page
    Landing page //
    2023-10-21
  • Trello Landing page
    Landing page //
    2023-07-23

Trello

Website
trello.com
$ Details
freemium $12.5 / Monthly (Per user - Business Class)

Google Tasks features and specs

  • Integration with Google Services
    Google Tasks integrates seamlessly with other Google services such as Gmail, Google Calendar, and Google Assistant. This allows users to easily manage tasks across different Google platforms without needing to switch apps.
  • Simplicity
    Google Tasks offers a straightforward, uncluttered interface. It is easy to use for keeping track of basic to-do lists and tasks, which is great for users who don't need a lot of complex features.
  • Cross-Platform Availability
    Google Tasks is available on multiple platforms, including web, Android, and iOS. This ensures that users can access and manage their tasks from any device.
  • Subtask Support
    Google Tasks allows users to create subtasks, providing a way to break down larger tasks into smaller, more manageable steps.
  • Free to Use
    Google Tasks is free to use. There are no subscription fees, which makes it an attractive option for users seeking a cost-effective task management solution.

Possible disadvantages of Google Tasks

  • Limited Features
    Google Tasks lacks advanced features that are available in other task management apps, such as tags/labels, project management tools, and time tracking.
  • No Collaboration Tools
    Google Tasks does not offer collaboration features, making it unsuitable for team projects or shared task management.
  • Basic Notifications
    The app provides only basic notification options. Advanced reminders and custom notification settings are not available.
  • No Offline Access
    Google Tasks requires an internet connection to access. Users cannot manage their tasks offline, which can be inconvenient in areas with poor connectivity.
  • Limited Integration with Third-Party Apps
    Unlike some other task management tools, Google Tasks has limited integration with third-party applications, which may restrict users who rely on other productivity tools.

Trello features and specs

  • User-Friendly Interface
    Trello's drag-and-drop interface is intuitive and easy to navigate, making it accessible for users of all skill levels.
  • Collaborative Features
    Trello allows for real-time collaboration, with features like comments, mentions, and attachments, making team communication seamless.
  • Customization Options
    Users can customize boards with different backgrounds, labels, and stickers. Additionally, Trello offers Power-Ups to extend functionality.
  • Cross-Platform Availability
    Trello is available on iOS, Android, and web, allowing users to stay connected and manage tasks from multiple devices.
  • Integration Support
    Trello integrates with a variety of other tools such as Slack, Google Drive, and Jira, enhancing its functionality and adaptability.
  • Free Tier
    Trello offers a robust free tier that includes many essential features, making it a cost-effective option for individuals and small teams.

Possible disadvantages of Trello

  • Limited Advanced Features
    Some advanced project management features, like Gantt charts and time tracking, are not available or require third-party integrations.
  • Notification Overload
    Users can receive a high volume of notifications, especially in larger teams, which can become overwhelming and reduce productivity.
  • Scalability Issues
    While suitable for small to medium-sized projects, Trello may struggle with more complex project management needs, particularly for large-scale enterprises.
  • Storage Limitations
    The free version of Trello has storage limitations, which can be restrictive for teams that need to share and store large files.
  • Dependence on Third-Party Integrations
    Many advanced features and functionalities depend on third-party integrations, which can lead to additional costs and potential security concerns.
  • Limited Reporting and Analytics
    Trello lacks comprehensive reporting and analytics features, making it difficult for teams to gain insights into their productivity and project performance.

Analysis of Google Tasks

Overall verdict

  • Google Tasks is a solid choice for users looking for a straightforward and unobtrusive task management tool. However, its simplicity might limit power users or those seeking more advanced features, and enhancements available in other dedicated project management tools.

Why this product is good

  • Google Tasks is integrated with other Google services like Gmail and Google Calendar, making it convenient for users who are already within the Google ecosystem. It offers a simple, minimalistic interface that is enough for personal task management and allows for seamless synchronization across devices. Basic features like subtasks and due dates can help users stay organized without being overwhelmed by complex features.

Recommended for

    Users who are integrated into the Google ecosystem and need a simple, no-frills task management tool. Ideal for individuals or small teams who require basic task organization without advanced project management features.

Google Tasks videos

Google Tasks Review

More videos:

  • Tutorial - How to Use Google Tasks (Desktop & App Tutorial)
  • Review - Top 5 Google Tasks Tips You Should Use Right Now! (2019)

Trello videos

How to Organize Your Workflow - Trello Review!

More videos:

  • Review - Why I'm LEAVING Trello 😲 | Trello 2019
  • Review - Trello - A Quick Overview

Category Popularity

0-100% (relative to Google Tasks and Trello)
Task Management
8 8%
92% 92
Project Management
6 6%
94% 94
Todos
100 100%
0% 0
Productivity
4 4%
96% 96

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Google Tasks and Trello

Google Tasks Reviews

11 Ayanza Alternatives
Google Tasks- an app that assists you to manage, capturing, and editing your work from anywhere and at any time. You can sync your calendar across all of your devices and connect it to Gmail and Google Calendar. You may access, edit, and manage tasks from any device to learn how developers get and distribute your data. Moreover, You can improve the Google Projects user...
Top 8 cloud-based ‘to-do’ apps to stay ahead in 2021
Google Tasks lets you take control of your task management and start managing your to-do list on the go. You can manage, capture, and edit your tasks from anywhere, at any time, with to-dos that sync across all your devices. Integrations with Gmail and Google Calendar help you get tasks done faster. Google Tasks is completely free to download from the Google Play Store and...
Source: clariti.app

Trello Reviews

  1. A handy tool for planning

    Trello excels as a task planning tool, and I appreciate its user-friendly interface, especially when using it on a smartphone. Its mobile app is incredibly convenient, allowing me to stay organized and connected on the go. I appreciate how it streamlines collaboration without unnecessary complexities.

  2. Been using it for over 5 years! Super effective!

    Incorporating Trello into my daily workflow has been a game-changer. It is an incredibly intuitive and versatile tool that has significantly boosted my productivity. What I particularly love about Trello is the visual aspect of its interface - the board and card system makes it easy to visualize my tasks and progress. The ability to create different boards for different projects or areas of work helps to keep everything organized and easy to manage. Adding, moving, and categorizing tasks are just a drag-and-drop away, making it straightforward and efficient. The flexibility to customize each card with due dates, labels, checklists, attachments, and even members has been beneficial in tracking the status of various tasks and deadlines.

    he collaborative features are another huge plus. Sharing boards and tasks with colleagues, and being able to comment directly on cards, makes team projects and communication a breeze. On the go, I have found the Trello mobile app to be just as user-friendly and functional as the desktop version, allowing me to stay on top of my tasks no matter where I am. Overall, Trello has proved to be an invaluable tool in managing my daily tasks and enhancing productivity. I highly recommend it to anyone looking to streamline their workflow.

    🏁 Competitors: Asana
  3. Simon
    · Working at Simon ·
    A Great Collaboration Tool, But There Are Better Options Out There

    I have been using Trello for a couple of years now and I must say, it's a great tool for organising tasks and collaborating with team members. It's simple to use, has a nice interface, and the mobile apps are great for on-the-go productivity.

    One of the best things about Trello is its flexibility. You can use it for almost any type of project, whether it's a personal to-do list or a complex team project. The ability to create multiple boards and add unlimited cards and lists makes it a great tool for keeping track of everything from the big picture to the minute details.

    However, while Trello is a good tool, I don't think it's the best option out there. For one thing, the free version is quite limited in terms of features and functionality. You'll have to upgrade to a paid plan to get access to things like integrations, power-ups, and more. Additionally, I've found that Trello can be a bit slow at times, especially when you have a lot of boards and cards.

    🏁 Competitors: Asana
    👍 Pros:    Flexible|Easy to use|Mobile app
    👎 Cons:    Expensive|Limited features on free plan|Little slow

The Top 7 ClickUp Alternatives You Need to Know in 2025
Benefits:Trello's straightforward design allows users to quickly adapt without extensive training. Recent updates have introduced features like card mirroring and integration with Jira lists, enhancing its capabilities.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
A small business might suddenly land a new client or product line. With a flexible approach, you can handle sudden expansions. For instance, if your Trello board becomes crowded, you can create additional boards or switch to something like Asana that manages more detailed sub-tasks. Meanwhile, short video demos via ScreenRec can ensure your new hires (or existing staff)...
Source: medium.com
25 Best Asana Alternatives & Competitors for Project Management in 2024
If this isn’t your first time on the project management software hunt, you’ve most likely come across Trello as one of the popular Asana alternatives. Trello organizes projects into boards inspired by Kanban, a workflow management method. A board is filled with task cards containing notes, attachments, images, documents, and other data to collaborate with teammates.
Source: clickup.com
The 10 best Asana alternatives in 2024
Trello also lets you create custom automations that run based on project activity, like an approaching due date or when a card is moved between lists. You can even set up custom buttons for cards and boards that run an automated sequence when clicked. Individuals and small teams that don't need Asana's advanced template library and team management might be happy to trade...
Source: zapier.com
11 Best Google Keeps Alternatives for 2024
Trello is renowned for its visual Kanban-style approach to project management. It’s a three-tier structure: boards, lists, and cards.
Source: upbase.io

Social recommendations and mentions

Based on our record, Trello seems to be more popular. It has been mentiond 242 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Google Tasks mentions (0)

We have not tracked any mentions of Google Tasks yet. Tracking of Google Tasks recommendations started around Mar 2021.

Trello mentions (242)

  • Outsourcing Node.js Development: A Smart Choice for Modern Businesses
    Communication & Collaboration Tools: Communication must be clear as crystal. AI-based project management tools such as Jira and Trello facilitate real-time collaboration with outsourced developers. - Source: dev.to / 2 months ago
  • Mastering the Money Matters of Open Source: Navigating the Financial Landscape
    Budgeting and Planning: Setting a realistic budget that aligns with the project’s goals is an essential first step. Tools such as Trello and Asana can help project teams organize tasks and track financial planning efforts. Detailed budget management strategies are also discussed within the open source project budget management guides. - Source: dev.to / 3 months ago
  • The Best 100 Free UI/UX Resources for Every Designer & Developer
    Trello Trello.com Project management tool. - Source: dev.to / 3 months ago
  • Time management: Learn how to make a huge difference in your productivity
    Write down your daily tasks in a notebook. After completing each task, put a tick next to it. This gives you a great sense of reward like you’ve accomplished something. If there’s something you cannot work on during the day, record it in a task-management app like Trello or Todoist. - Source: dev.to / 6 months ago
  • Ask HN: How do I consolidate all my messaging services into ont big dashboard?
    Trello? I haven’t used it in … years, so I don’t know if it supports everything you need, though that was its original intended purpose https://trello.com/. - Source: Hacker News / 7 months ago
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What are some alternatives?

When comparing Google Tasks and Trello, you can also consider the following products

Todoist - Todoist is a to-do list that helps you get organized, at work and in life.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Remember The Milk - Remember The Milk is a task and time management application for mobile devices.

Basecamp - A simple and elegant project management system.

TickTick - TickTickis a cross-platform to-do list app & task manager helps you to get all things done and make life well organized.

Wrike - Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.