Software Alternatives, Accelerators & Startups

Zoho Projects VS Notion

Compare Zoho Projects VS Notion and see what are their differences

Zoho Projects logo Zoho Projects

Turn every Project into a Success Story with Zoho Projects

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • Zoho Projects Landing page
    Landing page //
    2021-04-07

Zoho Projects is the award winning online project management solution that helps you plan your work and keep track of your progress. WIth it's user-centric modules, Zoho Projects lets the people in the project communicate easily, discuss ideas, and stay updated. This lets you deliver quality results on time, everytime.

From Gantt charts, task automation with Blueprint, and advanced reporting, Zoho Projects has it all.

  • Notion Landing page
    Landing page //
    2023-09-12

Zoho Projects features and specs

  • Free Trial
    Free 10-day trial !

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Analysis of Zoho Projects

Overall verdict

  • Zoho Projects is a solid choice for organizations looking for an affordable and versatile project management solution. Its user-friendly interface, combined with extensive customization options and integration capabilities, make it a good fit for small to medium-sized businesses, as well as larger organizations already using Zoho products. However, users may experience a learning curve if they are not familiar with Zoho's ecosystem.

Why this product is good

  • Zoho Projects is a comprehensive project management tool that offers a wide range of features designed to facilitate planning, tracking, and collaboration in projects of various sizes. It integrates well with other Zoho applications and third-party tools, providing a seamless user experience for businesses already within the Zoho ecosystem. The tool's capabilities include task management, time tracking, document management, and reporting, making it suitable for a variety of project management needs.

Recommended for

    Zoho Projects is recommended for small to medium-sized businesses (SMBs) looking for a cost-effective project management solution. It is particularly beneficial for teams already using other Zoho applications due to its seamless integration. It is also suitable for industries that require robust time tracking and document management features, such as IT, marketing, and consulting.

Zoho Projects videos

Hands On Review of Zoho Projects Hosted Project Management Platform

More videos:

  • Tutorial - Getting Started with Zoho Projects
  • Tutorial - Zoho Projects - The complete project management software
  • Review - Zoho Projects Review 2021
  • Review - Zoho Projects 2021 Beginner Introduction
  • Review - A Quick Walkthrough of Zoho Projects
  • Review - A Quick Overview of Zoho Projects
  • Tutorial - How To Use Zoho Projects | All-In-One Online Project Management Software (Beginners Guide)

Notion videos

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to Zoho Projects and Notion)
Project Management
14 14%
86% 86
Productivity
0 0%
100% 100
Task Management
14 14%
86% 86
Work Management
100 100%
0% 0

User comments

Share your experience with using Zoho Projects and Notion. For example, how are they different and which one is better?
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Reviews

These are some of the external sources and on-site user reviews we've used to compare Zoho Projects and Notion

Zoho Projects Reviews

10 Best Software For Project Management in 2022
The last project management tool in my selection is Zoho Projects. It is designed for online project management to help users easily plan and execute projects through collaboration and scheduling. All active projects are stored, tracked and recorded in one central dashboard.
Source: medium.com
12 BEST Wrike Alternatives for Project Management in 2022
Zoho Projects is a collaboration & project management tool created by Zoho. The software helps you to plan your projects, assign tasks, and communicate effectively.
Source: www.guru99.com
50 Best Project Management Tools for 2019
Without a doubt, Zoho Projects stands out as one of the best simple project management software that can help you streamline your upcoming work and tasks with a click.
10 All Time Best Basecamp Alternatives for Project Management
Break down your complex tasks into simple milestones and task lists with the capable task management of Zoho Projects. Features that the project management software Zoho offers makes it a strong Basecamp competitor with time tracking. Names like Techcrunch, PC World features in their customers’ list. Its integration with Dropbox and Github, along with new mobile apps makes...
Source: sprout24.com

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve

Top 10 Productivity Apps for MacOS 2025
Okay, I know, I know. Notion is probably the most predictable pick for a productivity app list. But here’s the thing: It’s popular for a reason. Notion’s flexibility, customisation, and overall smooth user experience make it a standout, no matter how many times it pops up on productivity lists. Whether you’re organising tasks, taking notes, or creating databases, Notion lets...
Source: dev.to
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than Zoho Projects. While we know about 441 links to Notion, we've tracked only 1 mention of Zoho Projects. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Zoho Projects mentions (1)

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 8 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 9 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / about 1 year ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / over 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
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What are some alternatives?

When comparing Zoho Projects and Notion, you can also consider the following products

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Basecamp - A simple and elegant project management system.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Wrike - Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.

Obsidian.md - A second brain, for you, forever. Obsidian is a powerful knowledge base that works on top of a local folder of plain text Markdown files.