Software Alternatives, Accelerators & Startups

Zoho Docs VS Trello

Compare Zoho Docs VS Trello and see what are their differences

Zoho Docs logo Zoho Docs

Zoho Docs is an online document management software that lets you manage and store all your files on the cloud. Share, collaborate and access all your files on multiple devices.

Trello logo Trello

Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.
  • Zoho Docs Landing page
    Landing page //
    2023-08-29
  • Trello Landing page
    Landing page //
    2023-07-23

Trello

Website
trello.com
$ Details
freemium $12.5 / Monthly (Per user - Business Class)

Zoho Docs features and specs

  • Integration with Zoho Ecosystem
    Zoho Docs seamlessly integrates with other Zoho applications like Zoho CRM, Zoho Mail, and Zoho Projects, providing a unified experience for users already within the Zoho ecosystem.
  • Cloud Storage
    Zoho Docs offers versatile cloud storage options, allowing users to store and access files from any device with internet connectivity, ensuring collaboration and productivity.
  • Collaboration Tools
    It includes robust collaboration features such as real-time editing, sharing, commenting, and version control to enhance team productivity and communication.
  • Security
    Zoho Docs implements strong security measures like two-factor authentication, SSL encryption, and stringent access controls to protect user data.
  • Cost-Effectiveness
    Compared to some competitors, Zoho Docs can be more affordable, offering a range of pricing plans that cater to different business needs and budgets.
  • Offline Access
    Users can access and edit documents offline, which sync automatically when reconnected to the internet, ensuring productivity isn't hampered by a lack of connectivity.

Possible disadvantages of Zoho Docs

  • Learning Curve
    New users might experience a steep learning curve due to the extensive features and capabilities, which can initially be overwhelming.
  • Interface Usability
    While functional, some users report that the interface is not as intuitive or visually appealing compared to competitors like Google Drive or Microsoft OneDrive.
  • File Size Limitations
    There are limits on individual file sizes for upload. Large files may require alternative means of transfer or storage.
  • Limited Third-Party Integrations
    Although integrated well within Zoho's suite, Zoho Docs offers fewer third-party integrations compared to more established platforms like Google Workspace or Microsoft Office 365.
  • Performance Issues
    Some users may experience occasional lags or performance issues, particularly with large files or when using complex features.
  • Customer Support
    Users have reported that Zoho’s customer support can be slow or less responsive compared to other services, potentially causing delays in issue resolution.

Trello features and specs

  • User-Friendly Interface
    Trello's drag-and-drop interface is intuitive and easy to navigate, making it accessible for users of all skill levels.
  • Collaborative Features
    Trello allows for real-time collaboration, with features like comments, mentions, and attachments, making team communication seamless.
  • Customization Options
    Users can customize boards with different backgrounds, labels, and stickers. Additionally, Trello offers Power-Ups to extend functionality.
  • Cross-Platform Availability
    Trello is available on iOS, Android, and web, allowing users to stay connected and manage tasks from multiple devices.
  • Integration Support
    Trello integrates with a variety of other tools such as Slack, Google Drive, and Jira, enhancing its functionality and adaptability.
  • Free Tier
    Trello offers a robust free tier that includes many essential features, making it a cost-effective option for individuals and small teams.

Possible disadvantages of Trello

  • Limited Advanced Features
    Some advanced project management features, like Gantt charts and time tracking, are not available or require third-party integrations.
  • Notification Overload
    Users can receive a high volume of notifications, especially in larger teams, which can become overwhelming and reduce productivity.
  • Scalability Issues
    While suitable for small to medium-sized projects, Trello may struggle with more complex project management needs, particularly for large-scale enterprises.
  • Storage Limitations
    The free version of Trello has storage limitations, which can be restrictive for teams that need to share and store large files.
  • Dependence on Third-Party Integrations
    Many advanced features and functionalities depend on third-party integrations, which can lead to additional costs and potential security concerns.
  • Limited Reporting and Analytics
    Trello lacks comprehensive reporting and analytics features, making it difficult for teams to gain insights into their productivity and project performance.

Analysis of Zoho Docs

Overall verdict

  • Zoho Docs is considered a good option for individuals and businesses looking for a comprehensive document management solution, especially if they are already using other Zoho services. Its ease of use, integration capabilities, and strong security measures make it a competitive choice in the market.

Why this product is good

  • Zoho Docs is a part of the Zoho Office Suite, which offers a wide range of features for document management, collaboration, and storage. It integrates well with other Zoho applications, providing a seamless experience for users invested in the Zoho ecosystem. Its cloud-based nature allows for easy collaboration and sharing, and it offers robust security features to protect user data. Additionally, it supports various file formats and provides tools for editing, reviewing, and managing documents efficiently.

Recommended for

  • Small to medium-sized businesses seeking an integrated office suite
  • Users already subscribed to other Zoho services
  • Teams in need of robust collaboration tools
  • Individuals looking for a cost-effective document management solution

Zoho Docs videos

Using Zoho Docs for Peer Review

More videos:

  • Review - Getting Started With Zoho Docs - Webinar

Trello videos

How to Organize Your Workflow - Trello Review!

More videos:

  • Review - Why I'm LEAVING Trello 😲 | Trello 2019
  • Review - Trello - A Quick Overview

Category Popularity

0-100% (relative to Zoho Docs and Trello)
Project Management
11 11%
89% 89
Document Management System
Task Management
11 11%
89% 89
Productivity
0 0%
100% 100

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Zoho Docs and Trello

Zoho Docs Reviews

We have no reviews of Zoho Docs yet.
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Trello Reviews

  1. A handy tool for planning

    Trello excels as a task planning tool, and I appreciate its user-friendly interface, especially when using it on a smartphone. Its mobile app is incredibly convenient, allowing me to stay organized and connected on the go. I appreciate how it streamlines collaboration without unnecessary complexities.

  2. Been using it for over 5 years! Super effective!

    Incorporating Trello into my daily workflow has been a game-changer. It is an incredibly intuitive and versatile tool that has significantly boosted my productivity. What I particularly love about Trello is the visual aspect of its interface - the board and card system makes it easy to visualize my tasks and progress. The ability to create different boards for different projects or areas of work helps to keep everything organized and easy to manage. Adding, moving, and categorizing tasks are just a drag-and-drop away, making it straightforward and efficient. The flexibility to customize each card with due dates, labels, checklists, attachments, and even members has been beneficial in tracking the status of various tasks and deadlines.

    he collaborative features are another huge plus. Sharing boards and tasks with colleagues, and being able to comment directly on cards, makes team projects and communication a breeze. On the go, I have found the Trello mobile app to be just as user-friendly and functional as the desktop version, allowing me to stay on top of my tasks no matter where I am. Overall, Trello has proved to be an invaluable tool in managing my daily tasks and enhancing productivity. I highly recommend it to anyone looking to streamline their workflow.

    🏁 Competitors: Asana
  3. Simon
    · Working at Simon ·
    A Great Collaboration Tool, But There Are Better Options Out There

    I have been using Trello for a couple of years now and I must say, it's a great tool for organising tasks and collaborating with team members. It's simple to use, has a nice interface, and the mobile apps are great for on-the-go productivity.

    One of the best things about Trello is its flexibility. You can use it for almost any type of project, whether it's a personal to-do list or a complex team project. The ability to create multiple boards and add unlimited cards and lists makes it a great tool for keeping track of everything from the big picture to the minute details.

    However, while Trello is a good tool, I don't think it's the best option out there. For one thing, the free version is quite limited in terms of features and functionality. You'll have to upgrade to a paid plan to get access to things like integrations, power-ups, and more. Additionally, I've found that Trello can be a bit slow at times, especially when you have a lot of boards and cards.

    🏁 Competitors: Asana
    👍 Pros:    Flexible|Easy to use|Mobile app
    👎 Cons:    Expensive|Limited features on free plan|Little slow

Top 10 Productivity Apps for MacOS 2025
Trello is great for keeping track of all the stages of a project. It’s basically a visual to-do list on steroids. I use it when I need to plan something with more structure than just ticking things off — like launching a side project or organising a trip. Boards, lists, and cards might sound like overkill at first, but once you start dragging things around, it just clicks....
Source: dev.to
The Top 7 ClickUp Alternatives You Need to Know in 2025
Benefits:Trello's straightforward design allows users to quickly adapt without extensive training. Recent updates have introduced features like card mirroring and integration with Jira lists, enhancing its capabilities.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
A small business might suddenly land a new client or product line. With a flexible approach, you can handle sudden expansions. For instance, if your Trello board becomes crowded, you can create additional boards or switch to something like Asana that manages more detailed sub-tasks. Meanwhile, short video demos via ScreenRec can ensure your new hires (or existing staff)...
Source: medium.com
25 Best Asana Alternatives & Competitors for Project Management in 2024
If this isn’t your first time on the project management software hunt, you’ve most likely come across Trello as one of the popular Asana alternatives. Trello organizes projects into boards inspired by Kanban, a workflow management method. A board is filled with task cards containing notes, attachments, images, documents, and other data to collaborate with teammates.
Source: clickup.com
The 10 best Asana alternatives in 2024
Trello also lets you create custom automations that run based on project activity, like an approaching due date or when a card is moved between lists. You can even set up custom buttons for cards and boards that run an automated sequence when clicked. Individuals and small teams that don't need Asana's advanced template library and team management might be happy to trade...
Source: zapier.com

Social recommendations and mentions

Based on our record, Trello seems to be a lot more popular than Zoho Docs. While we know about 242 links to Trello, we've tracked only 1 mention of Zoho Docs. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Zoho Docs mentions (1)

Trello mentions (242)

  • Outsourcing Node.js Development: A Smart Choice for Modern Businesses
    Communication & Collaboration Tools: Communication must be clear as crystal. AI-based project management tools such as Jira and Trello facilitate real-time collaboration with outsourced developers. - Source: dev.to / 3 months ago
  • Mastering the Money Matters of Open Source: Navigating the Financial Landscape
    Budgeting and Planning: Setting a realistic budget that aligns with the project’s goals is an essential first step. Tools such as Trello and Asana can help project teams organize tasks and track financial planning efforts. Detailed budget management strategies are also discussed within the open source project budget management guides. - Source: dev.to / 3 months ago
  • The Best 100 Free UI/UX Resources for Every Designer & Developer
    Trello Trello.com Project management tool. - Source: dev.to / 3 months ago
  • Time management: Learn how to make a huge difference in your productivity
    Write down your daily tasks in a notebook. After completing each task, put a tick next to it. This gives you a great sense of reward like you’ve accomplished something. If there’s something you cannot work on during the day, record it in a task-management app like Trello or Todoist. - Source: dev.to / 6 months ago
  • Ask HN: How do I consolidate all my messaging services into ont big dashboard?
    Trello? I haven’t used it in … years, so I don’t know if it supports everything you need, though that was its original intended purpose https://trello.com/. - Source: Hacker News / 8 months ago
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What are some alternatives?

When comparing Zoho Docs and Trello, you can also consider the following products

AODocs - AODocs is the document management solution recommended for G Suite. Secure your documents, structure your content, & automate your processes

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Docomotion - Docomotion offers tools for designing and generating all types of transactional and operational business documents.

Basecamp - A simple and elegant project management system.

infoRouter - infoRouter is a EDMS that includes Workflow, Document routing, Electronic Forms, Scanning, Storage, Archiving, Indexing & Records Management

Wrike - Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.