WhenAvailable

Website

whenavailable.com

Pricing URL

Official WhenAvailable Pricing

Categories

#Office & Productivity #Appointments and Scheduling #Appointment Scheduling #Event Scheduling

Microsoft FindTime

Website

findtime.microsoft.com

Pricing URL

-

Categories

#Appointments and Scheduling #Appointment Scheduling #Event Scheduling #Group Meetings

WhenAvailable features and specs

• User-Friendly Interface
  WhenAvailable offers a simple and intuitive interface that makes it easy for users to schedule and manage their appointments efficiently.
• Integration Features
  The platform supports integration with several calendar applications, which helps users to synchronize their schedules seamlessly.
• Real-Time Availability
  It provides real-time visibility into available slots, reducing the back-and-forth communication typically involved in scheduling meetings or events.
• Adaptive to Different Needs
  The tool can be adapted for various scheduling needs, from personal appointments to professional meeting setups.

Possible disadvantages of WhenAvailable

• Limited Free Plan Features
  The free version of WhenAvailable may not provide access to all features, encouraging users to upgrade to a paid plan for full functionality.
• Potential Learning Curve
  New users might experience a learning curve when first navigating the features of the platform, especially if they are unfamiliar with scheduling software.
• Dependent on Internet Access
  Since WhenAvailable is a web-based tool, it requires a reliable internet connection to access and manage schedules, which could be limiting in areas with poor connectivity.

Microsoft FindTime features and specs

• Integration with Microsoft Outlook
  FindTime seamlessly integrates with Microsoft Outlook, making it easy to propose and schedule meetings directly within the Outlook interface.
• Ease of Use
  FindTime offers a user-friendly interface that simplifies the process of selecting and proposing multiple meeting times to all invitees, reducing the back-and-forth typically required to schedule meetings.
• Automatic Time Zone Adjustment
  The tool automatically considers participants' time zones, helping to find suitable meeting times for attendees located in different geographical areas.
• Polling Feature
  FindTime includes a polling feature that allows participants to vote on their preferred meeting times, promoting a collaborative approach to scheduling.
• Compatibility
  FindTime is compatible with various email clients, allowing users to invite individuals who aren’t using Outlook or Microsoft 365 services.

Possible disadvantages of Microsoft FindTime

• Microsoft 365 Subscription Required
  Using FindTime requires a Microsoft 365 subscription, which may not be ideal for small businesses or individuals who are not already using Microsoft services.
• Limited to Microsoft Ecosystem
  The tool primarily works best within the Microsoft ecosystem, which may exclude users who prefer or are required to use other platforms like Google Workspace.
• Feature Limitations
  While FindTime is great for proposing meeting times, it lacks some of the advanced scheduling features offered by dedicated scheduling tools.
• User Dependency for Voting
  The efficiency of FindTime relies on all invited participants voting promptly on the proposed times, which can delay the scheduling process if attendees do not respond quickly.
• Notification Overload
  The polling process can sometimes lead to excessive email notifications for users, which can be overwhelming, especially if they are managing multiple meetings.

Planning your event starts with finding the best time

How to use Microsoft FindTime to Schedule Meetings Faster