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Todoist VS OpenProject

Compare Todoist VS OpenProject and see what are their differences

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The most intuitive platform to manage projects and teamwork featured
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Todoist logo Todoist

Todoist is a to-do list that helps you get organized, at work and in life.

OpenProject logo OpenProject

OpenProject is an open-source project management software with a wide set of features and plugins.
  • Todoist Landing page
    Landing page //
    2023-10-20
  • OpenProject Landing page
    Landing page //
    2021-10-14

Todoist features and specs

  • Cross-Platform Availability
    Todoist is available on multiple platforms, including web, iOS, Android, macOS, and Windows, ensuring that you can access your tasks from virtually any device.
  • Collaboration Features
    Allows users to share projects, assign tasks, and add comments, making it ideal for team collaboration.
  • User-Friendly Interface
    Offers a clean and intuitive design that is easy to navigate, making task management straightforward.
  • Advanced Task Management
    Supports advanced features such as recurring tasks, labels, filters, and priorities, allowing for detailed and structured task organization.
  • Integration with Other Apps
    Integrates seamlessly with a variety of other productivity tools like Google Calendar, Slack, and Dropbox to enhance workflow.
  • Karma System
    Incorporates a gamification aspect where users earn points (Karma) for completing tasks, helping to boost motivation and productivity.
  • Offline Mode
    Offers offline access, allowing users to manage their tasks even without an internet connection.

Possible disadvantages of Todoist

  • Limited Free Version
    The free version has limited features and storage, which might hinder full utilization for more complex task management.
  • Subscription Costs
    The premium and business plans can be relatively expensive compared to some alternatives, potentially being a barrier for budget-conscious users.
  • Steep Learning Curve for Advanced Features
    While the basic features are user-friendly, mastering the more advanced functions can take some time.
  • Lack of Native Time Tracking
    Todoist does not have built-in time tracking features, which might be a drawback for users looking to log the time spent on tasks.
  • Dependence on Third-Party Integrations
    Many advanced functionalities rely heavily on third-party integrations, which may require additional subscriptions and complicate the setup.
  • Notification Overload
    Users may find themselves overwhelmed with notifications, particularly in collaborative projects with many updates.

OpenProject features and specs

  • Open Source
    OpenProject is open-source, which means its source code is freely available for anyone to use, modify, and distribute. This provides a high level of customization and flexibility to suit specific needs.
  • Comprehensive Feature Set
    It offers a wide range of features including task management, time tracking, agile and Scrum support, Gantt charts, and more, which can cater to various project management needs.
  • Community Support
    Being open-source, OpenProject has a robust community that contributes to its development, offers support, and shares plugins or extensions.
  • Security
    OpenProject emphasizes strong security practices, including regular updates and a transparent process for disclosing and handling vulnerabilities.
  • Flexibility in Deployment
    This tool offers multiple deployment options, including on-premises and cloud hosting, allowing organizations to choose based on their privacy, security, and compliance requirements.
  • Cost-effective
    The basic version of OpenProject is free to use, which can be a cost-effective solution for small to medium-sized businesses and organizations.

Possible disadvantages of OpenProject

  • Complex Installation
    Setting up OpenProject on-premises can be complex and may require technical expertise, which could be a hurdle for smaller organizations without dedicated IT staff.
  • Learning Curve
    Due to its comprehensive feature set, there can be a steep learning curve for new users who are not familiar with project management software.
  • Limited Third-Party Integrations
    While OpenProject offers a variety of features, it has fewer third-party integrations compared to other popular project management tools, which can limit its compatibility with other services and software.
  • Performance Issues
    Some users have reported performance issues, especially when managing large projects with a high number of tasks and files.
  • Advanced Features Cost
    Certain advanced features are only available in the paid versions, which might not be feasible for all organizations looking for completely free solutions.

Analysis of Todoist

Overall verdict

  • Todoist is a strong choice for individuals and teams looking for a reliable and user-friendly task management solution. Its blend of simplicity and powerful features provides a flexible environment that caters to both casual users and productivity enthusiasts.

Why this product is good

  • Todoist is considered a good task management tool by many users due to its intuitive design, cross-platform availability, and effective features such as task prioritization, project organization with labels and filters, and collaboration capabilities. It integrates well with various apps and services like Google Calendar, Slack, and Dropbox, enhancing its utility for personal productivity and team projects.

Recommended for

  • Individuals who want a simple yet effective task manager
  • Professionals who need to organize projects and collaborate with teams
  • Users seeking a cross-platform solution available on desktop, mobile, and web
  • People integrating productivity tools with other services like calendars and communication apps
  • Anyone looking to enhance their personal and work productivity systematically

Todoist videos

+ Add

Todoist Productivity App Review

More videos:

  • Review - Why I'm Back with Todoist

OpenProject videos

+ Add

OpenProject 8.0

More videos:

  • Review - #4 OpenProject Project Management Software - Explore Features 01

Category Popularity

0-100% (relative to Todoist and OpenProject)

Todoist

OpenProject

Task Management
94 94%
Task Management
6% 6
Project Management
92 92%
Project Management
8% 8
Productivity
94 94%
Productivity
6% 6
Todos
100 100%
Todos
0% 0

User comments

Share your experience with using Todoist and OpenProject. For example, how are they different and which one is better?
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Reviews

These are some of the external sources and on-site user reviews we've used to compare Todoist and OpenProject

Todoist Reviews

The 10 best Asana alternatives in 2024
Todoist is also available on just about every platform imaginable, so no matter where you are, you can brain-dump new tasks in seconds, without interrupting your flow more than necessary. Easily sort tasks into projects, and if you're a paid user, create custom labels and filters that let you stay even more organized. You can view tasks in list, Kanban board, and calendar...
Source: zapier.com
11 Best Google Keeps Alternatives for 2024
For example, clicking the ‘+’ button and typing ‘Team meeting on Monday at 2 PM’. Todoist will immediately understand and set the task’s due date for Monday at 2 PM. You can also type to set the task’s reminders, priority, or label.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
Todoist focuses on giving you a simple task and to-do list management app. It’s one of the most popular Obsidian alternatives because of its intuitiveness and advanced note-taking functionalities. This note-taking app allows you to create tasks and subtasks and set up one-time or recurring reminders. Todoist also features discussions and comments capabilities to simplify...
Source: clickup.com
16 Best Asana Alternatives of 2024 (Free + Paid)
Another Asana alternative is Todoist. As the name suggests, this is a great app for tackling your to-do task lists. Todoist is focused solely on task management, which makes it an ideal tool for people looking to prioritize tasks and get productive without learning to use more complex project planning software. It’s easy to add tasks and recurring due dates. Plus you can...
Source: www.projectmanager.com
11 Ayanza Alternatives
Todoist is making a plan for your career and life. With Todoist, you may become more organized, focused, and tranquil. The world's most popular to-do list and task organizer app. Make a plan for your life to be more organized. Every day, try to improve. Using Todoist powerful natural language recognition and recurring dates, create tasks like Reading work emails every day to...
Source: www.justalternativeto.com

OpenProject Reviews

We have no reviews of OpenProject yet.
Be the first one to post

Social recommendations and mentions

Based on our record, Todoist seems to be a lot more popular than OpenProject. While we know about 134 links to Todoist, we've tracked only 4 mentions of OpenProject. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Todoist mentions (134)

  • The Power of Daily Task Automation: Boosting Efficiency and Well-being
    Daily task automation is a powerful tool for enhancing efficiency, productivity, and well-being. By automating repetitive tasks, individuals and businesses can save time, reduce errors, and focus on creative and strategic work. With tools like Todoist, Zapier, and Fireflies, automation is more accessible than ever. Current trends, such as the rise of AI and its adoption by 61% of small businesses, highlight its... - Source: dev.to / 2 days ago
  • Time management: Learn how to make a huge difference in your productivity
    Write down your daily tasks in a notebook. After completing each task, put a tick next to it. This gives you a great sense of reward like you’ve accomplished something. If there’s something you cannot work on during the day, record it in a task-management app like Trello or Todoist. - Source: dev.to / 6 months ago
  • Boost Your Efficiency with the Ultimate Awesome Efficiency List
    Todoist: A powerful task manager that lets you organize tasks, set priorities, and collaborate with others. - Source: dev.to / 9 months ago
  • Show HN: Godspeed is a fast, 100% keyboard oriented todo app for Mac
    I'm curious how this is better than (or even significantly different to) Todoist [1], a well-established cross platform application which also supports natural language task creation [2] and a keyboard-driven workflow [3]. [1]: https://todoist.com/. - Source: Hacker News / about 1 year ago
  • Top Shared To-Do List Apps for Couples in 2024: Streamline Your Tasks Together
    Todoist is renowned for its simplicity and powerful task management features, making it one of the best shared to-do list apps for couples in 2024. Whether it's managing household tasks or planning a big event, Todoist helps couples stay organized and focused. - Source: dev.to / over 1 year ago
View more

OpenProject mentions (4)

  • Open source multi tenant project management solutions
    I don't know if these are multi-tenant projects but you could certainly explore them: leantime.io and openproject.org. Source: about 2 years ago
  • how do people keep track of their projects and todo?
    I just started messing with OpenProjectOpenProject which seems pretty nice, but I actually bought a lifetime license to Nifty.pm a couple years ago on AppSumo and it is awesome.. Not free or open source or self-hostable though.. :/. Source: over 2 years ago
  • Github clone for construction
    Openproject.org BIM edition is the closest I got so far, but it lacks the smooth versioning experience of git and the accessibility of a platform like github. Source: over 2 years ago
  • Is there some unified solution for it service/tickets, todo, project, knowledge and asset management you can recommend?
    I know I am asking for a lot here. I worked for a company that used everything from Atlassian and miss the unified experience. Now I am working for a hospital and we are required by law to keep everything on premise. Atlassian makes it very obvious that they are a "go cloud or gtfo" company so... I am kind of searching or something equivalent. Currently using openproject.org as a JIRA replacement, Mediawiki as a... Source: almost 4 years ago

What are some alternatives?

When comparing Todoist and OpenProject, you can also consider the following products

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Redmine - Flexible project management web application

TickTick - TickTickis a cross-platform to-do list app & task manager helps you to get all things done and make life well organized.

Remember The Milk - Remember The Milk is a task and time management application for mobile devices.

Jira - The #1 software development tool used by agile teams. Jira Software is built for every member of your software team to plan, track, and release great software.

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