Software Alternatives, Accelerators & Startups

Smart Scheduling VS When2Meet

Compare Smart Scheduling VS When2Meet and see what are their differences

Smart Scheduling logo Smart Scheduling

Free scheduling software for spas, hair & beauty salons. Best online booking & calendar app. 100% FREE salon software. Try it Now!

When2Meet logo When2Meet

When2meet helps you find the best time for a group to get together. It is a free survey tool that is quick and easy to use.
  • Smart Scheduling Landing page
    Landing page //
    2023-10-10
  • When2Meet Landing page
    Landing page //
    2022-08-15

Smart Scheduling features and specs

  • User-Friendly Interface
    Smart Scheduling offers an intuitive and easy-to-navigate interface, making it accessible for users of all skill levels.
  • Integration Capabilities
    It seamlessly integrates with other essential tools like Google Calendar, Outlook, and various CRM systems, enhancing workflow efficiency.
  • Automated Reminders
    The system sends automatic reminders to reduce no-shows and ensure clients and staff stay informed about upcoming appointments.
  • Customizable Features
    Users can tailor the scheduling system to fit their specific needs, including customizable booking pages and appointment types.
  • 24/7 Accessibility
    Clients can book appointments at any time, eliminating the constraints of office hours and improving customer satisfaction.

Possible disadvantages of Smart Scheduling

  • Subscription Cost
    The platform may come with a subscription fee that could be expensive for small businesses or startup companies.
  • Learning Curve
    Despite its user-friendly design, some users might find there is still a learning curve associated with mastering all the features.
  • Limited Offline Functionality
    The system may have limited functionality when offline, which can be a drawback if internet access is unreliable.
  • Feature Limitations in Free Tier
    The free version of Smart Scheduling might come with limited features, prompting users to upgrade to a paid tier for full functionality.
  • Privacy Concerns
    Handling client data and integrations with other tools may raise privacy concerns, necessitating vigilant data security measures.

When2Meet features and specs

  • User-Friendly Interface
    When2Meet has a simple and intuitive interface that makes it easy for users to quickly find suitable meeting times without needing a lot of technical know-how.
  • No Registration Required
    Users can create or respond to meeting polls without the need to create an account, making the process faster and more convenient.
  • Real-Time Updates
    Participants can see availability in real time as others mark their available times, which helps in quickly narrowing down the best options.
  • Flexible Time Zone Support
    The platform supports multiple time zones, making it easier to schedule meetings with participants from different geographical locations.
  • Free to Use
    When2Meet is free to use, which makes it an attractive option for individuals and small groups looking for a cost-effective scheduling solution.

Possible disadvantages of When2Meet

  • Limited Customization
    The features are somewhat basic and lack advanced options for customization, which may be a limitation for users with specific scheduling needs.
  • No Calendar Integration
    When2Meet does not integrate directly with calendar systems like Google Calendar or Outlook, which could require additional manual updates to maintain sync.
  • Lacks Notifications
    The platform does not provide notification features to remind participants of upcoming meetings or to alert them when new availability is added.
  • Basic Design
    The design and aesthetic are quite basic and may not appeal to users who prefer a more modern or polished interface.
  • Privacy Concerns
    Since no registration is required, there is minimal security, and links can be shared freely, which may raise privacy concerns for sensitive meetings.

Analysis of Smart Scheduling

Overall verdict

  • Overall, Smart Scheduling is considered effective and beneficial for businesses looking to improve their scheduling processes. Its ease of use, flexibility, and integrations with other tools make it a popular choice among professionals seeking to optimize their appointment management.

Why this product is good

  • Smart Scheduling is a tool designed to streamline appointment booking and improve scheduling efficiency. It offers features such as automated appointment reminders, calendar integration, and customizable booking options. These features help reduce no-shows, enhance customer satisfaction, and save time for businesses by automating administrative tasks.

Recommended for

  • Small to medium-sized businesses
  • Health and wellness clinics
  • Salons and spas
  • Consultants and freelancers
  • Educational institutions

Analysis of When2Meet

Overall verdict

  • Yes, When2Meet is generally considered a good and reliable option for scheduling, especially when coordinating meetings between several participants with varying schedules. Its ease of use and minimalistic approach make it a popular choice for both personal and professional group scheduling needs.

Why this product is good

  • When2Meet is a scheduling tool that is particularly effective for groups or teams trying to find a common available time. It is user-friendly and requires no sign-up, allowing participants to quickly mark their availability. This simplicity makes it accessible for both tech-savvy users and those less comfortable with technology. Furthermore, it supports real-time updates and provides a clear visual representation of overlapping availability, which aids in quickly identifying possible meeting times.

Recommended for

    When2Meet is best suited for small to medium-sized groups, such as student project teams, informal study groups, family gatherings, and small business meetings where ease of use and quick collaboration are more important than advanced scheduling features. It is ideal for users seeking a straightforward and efficient solution for finding common available times without needing extensive customization or integration with other calendar systems.

Smart Scheduling videos

Smart scheduling overview

When2Meet videos

When2meet Demo

More videos:

Category Popularity

0-100% (relative to Smart Scheduling and When2Meet)
Appointments and Scheduling
Appointment Scheduling
52 52%
48% 48
Event Scheduling
45 45%
55% 55
Calendar
100 100%
0% 0

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Smart Scheduling and When2Meet

Smart Scheduling Reviews

We have no reviews of Smart Scheduling yet.
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When2Meet Reviews

What are the best Doodle alternatives for event scheduling?
5When2meetView ProductMatthew WoWritten 2yr agoIf you don't care a lot about the UI and email integrations, when2meet is a good option.🙏 helpful 2CommentsShare

Social recommendations and mentions

Based on our record, When2Meet seems to be more popular. It has been mentiond 6 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Smart Scheduling mentions (0)

We have not tracked any mentions of Smart Scheduling yet. Tracking of Smart Scheduling recommendations started around Mar 2021.

When2Meet mentions (6)

  • How to Have a Successful College Experience (tailored to freshmen but all are welcome to read!)
    · Know how to handle group projects. Whenever you can, work with 1-2 people you trust, as coordinating meetings with fewer people is easier and it's less likely you'll have to deal with a terrible group member. Make a group chat with all members soon after the project is assigned to plan responsibilities and a list of deadlines. Even if you don't get to work yet, having these expectations upfront will help later... Source: almost 3 years ago
  • [Static] [LFM] [Aether] [UWU] [4 of 8] [Need 3 DPS, 1 Tank]
    This is a unique situation, this group will be perfect for you if your schedule changes weekly due to work. Every Saturday I will put up a calendar from when2meet.com (here's an example of what one would look like: https://www.when2meet.com/?13707207-P379a). Source: over 3 years ago
  • If any of you schedule games like this, you are the sole reason I want to rip my hair out every time I prep for sessions. I'm red (DM) player is black. You have no idea how bad these guys are at keeping a schedule straight.
    If you want to try to set it up online, I highly recommend when2meet.com, can set up good times by date or day and get real specific. Source: almost 4 years ago
  • Project Question
    I'm looking to create a clone of the website when2meet.com for a project. Can anyone help me with where to start and how I should go about doing this? Thank you in advance. Source: about 4 years ago
  • Is it wrong of me to expect communication from my players?
    Personally I have not used meetme.com before, but I do use when2meet.com quite often. It lets you select the days you want to look at (maybe giving them a 2 week range) and you each fill out what times on those days you are available. Then give them a deadline to have their info input, maybe 3 days as it shouldn't take more than 5 minutes. Source: about 4 years ago
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What are some alternatives?

When comparing Smart Scheduling and When2Meet, you can also consider the following products

Dudle - Dudle is an online scheduling application, which is free and open source.

Boomerang Calendar - Smart Calendar Assistant for Gmail | Boomerang Calendar

FullCalendar - FullCalendar is an open-source JavaScript event calendar.

Doodle - Make meetings happen. With Doodle, scheduling becomes quick and easy.

Framadate - Make your polls

WhenAvailable - WhenAvailable is an excellent event management tool that allows scheduling the dinner party, book club meeting, and guys’ night out with simple and best ideas.