Routine VS Notion

Compare Routine VS Notion and see what are their differences

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Routine

Todo and notes taking app for busy professionals

Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.

Landing page //
2023-08-19

Landing page //
2023-09-12

Routine

Website: routine.co
Pricing URL: -

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Notion

Website: notion.com
Pricing URL: Official Notion Pricing

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Routine features and specs

Comprehensive Task Management
Routine provides a robust set of features for task management, including to-do lists, deadlines, and project tracking, which helps users stay organized and keep track of their responsibilities.
User-Friendly Interface
The platform has an intuitive and easy-to-navigate interface, making it accessible for users of all skill levels and ensuring a smooth user experience.
Cross-Platform Sync
Routine allows users to synchronize their tasks and schedules across multiple devices, ensuring they can access their information anytime, anywhere.
Integration with Other Apps
Routine offers integration with popular apps and services, such as calendars and email clients, which can streamline workflows and centralize task management.
Customizable Notifications
Users can set up personalized reminders and notifications, ensuring they never miss important deadlines or meetings.

Possible disadvantages of Routine

Subscription Cost
Routine operates on a subscription-based model, which might be a barrier for some users who are looking for a free task management solution.
Learning Curve
Despite its user-friendly design, the multitude of features can initially be overwhelming, requiring some time for new users to learn and adapt.
Internet Dependency
The platform requires an internet connection for syncing and accessing information, which can be a limitation for users in areas with unreliable internet access.
Occasional Bugs
As with any software, users may encounter occasional bugs or glitches that can hinder productivity and require technical support.
Feature Overload
Some users may find the extensive range of features to be excessive if they only need basic task management capabilities, making the platform unnecessarily complex.

Notion features and specs

All-in-One Workspace
Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
Highly Customizable
Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
Collaboration Features
Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
Cross-Platform Availability
Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
Integration Capability
Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

Learning Curve
Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
Performance Issues
Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
Offline Limitations
While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
Pricing for Teams
Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
Privacy Concerns
As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Routine videos

+ Add

Routine: A New Daily Planner - App Review

Notion videos

+ Add

The Most Powerful Productivity App I Use - Notion

Category Popularity

0-100% (relative to Routine and Notion)

Notion

Productivity

5 5%

Productivity

95% 95

Project Management

5 5%

Project Management

95% 95

Task Management

5 5%

Task Management

95% 95

Time Tracking

100 100%

Time Tracking

0% 0

User comments

Share your experience with using Routine and Notion. For example, how are they different and which one is better?

Reviews

These are some of the external sources and on-site user reviews we've used to compare Routine and Notion

Routine Reviews

Nick

· User · 6 months ago

It's look pretty!

It's even a little more clunky than Notion.

🏁 Competitors: Sunsama, Taskade

👍 Pros: Usability

👎 Cons: $12/month

Notion Reviews

jk22

· consultant at GFI · 10 months ago

Notion has helped in documenting our business

It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

👍 Pros: Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use

👎 Cons: Steep learning curve
Ramesh Kumar

· Product Manager at Aerial · 10 months ago

Extremely helpful- made life easier

My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

👍 Pros: Clean ui|File sharing|Modular

👎 Cons: Learning curve
Boyd Richardson

· Writer at SE · about 2 years ago

As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

🏁 Competitors: Microsoft Loop

👍 Pros: Highly customizable|All in one|Collaboration|Cross platform

👎 Cons: Steep learning curve

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger

If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.

Source: www.ledgerteams.com

How Tight-Knit Teams Get More Done with Innovative Project Management Tools

Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.

Source: medium.com

11 Popular Knowledge Management Tools to Consider in 2025

Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)

Source: knowmax.ai

11 Best Google Keeps Alternatives for 2024

Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.

Source: upbase.io

20 Obsidian Alternatives: Top Note-Taking Tools to Consider

Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...

Source: clickup.com

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than Routine. While we know about 441 links to Notion, we've tracked only 4 mentions of Routine. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Routine mentions (4)

A replacement for Apple Calendar, Notes, Reminders and Contacts
I'd like it to be an all-in-one solution as I'd rather not pay 2 or 3 subscriptions for it. routine.co seems to fit the bill, but it also looks far from mature. Are there any other all-encompassing solutions? Source: about 2 years ago
New planner app (alternative to Sunsuma, Akiflow, Amie)
Here's a link with the sneaky referral code https://routine.co. Source: almost 3 years ago
What apps do you use the most on iPhone?
The one that summarize texts, check routine.co also. Source: about 3 years ago
Launch HN: Routine (YC W21) – Tasks, notes and calendar all in one product
Definitely agree. Looks like what you are describing is Routine (http://routine.co) :). - Source: Hacker News / about 4 years ago

Notion mentions (441)

Cool SHIT you can do with docker
Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 7 months ago
Ask HN: Who is hiring? (October 2024)
Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
```
  Level: Mid/Mid+ (4-6yrs experience).
```
- Source: Hacker News / 8 months ago
Karyam: Simples everyday writing app
Advanced Notion and Google Doc writing editor. - Source: dev.to / 12 months ago
My blog post workflow
I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
6 AI tools that feels illegal to know🤖
Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago

What are some alternatives?

When comparing Routine and Notion, you can also consider the following products

Things - Things is an easy to use task manager.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Clarity - Products - Clarity: Clarity is advanced Chromatography Data Station (CDS) with optional software modules for data acquisition, processing and instrument control. Its

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Todoist - Todoist is a to-do list that helps you get organized, at work and in life.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.