Software Alternatives, Accelerators & Startups

Notion VS Windows Notepad

Compare Notion VS Windows Notepad and see what are their differences

Note: These products don't have any matching categories. If you think this is a mistake, please edit the details of one of the products and suggest appropriate categories.

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.

Windows Notepad logo Windows Notepad

Most simple text editor. Just plain text, saves in .txt format.
  • Notion Landing page
    Landing page //
    2023-09-12
  • Windows Notepad Landing page
    Landing page //
    2024-08-21

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Windows Notepad features and specs

  • Simplicity
    Windows Notepad offers a simple, no-frills interface that is easy to use for quick text editing tasks. Its minimalist design helps users focus purely on text without any distractions from additional features or complex menus.
  • Fast Load Time
    Notepad is lightweight and loads almost instantly, making it a great tool for quickly jotting down notes or reviewing text files without any delay.
  • Low Resource Usage
    Notepad consumes minimal system resources, ensuring that it runs smoothly even on older or less powerful machines. This makes it an ideal choice for basic editing needs without heavy resource consumption.
  • Built-in Availability
    Notepad comes pre-installed on all Windows operating systems, providing immediate access to a text editor without the need to download or install additional software.

Possible disadvantages of Windows Notepad

  • Limited Functionality
    Notepad lacks advanced features found in more comprehensive text editors, such as syntax highlighting, auto-completion, and integrated development tools, which can limit its usefulness for programming or more complex text editing tasks.
  • Basic Formatting
    Notepad supports only fundamental text formatting options and does not allow for rich text formatting (such as bold, italics, or different fonts), which can be a limitation when trying to create more visually appealing documents.
  • No Tabbed Editing
    Unlike some other text editors, Notepad does not support tabbed document editing, which means multiple open files will each occupy a separate window, potentially cluttering the workspace and making it harder to manage multiple documents at once.
  • Lack of Autosave
    Notepad does not have an autosave feature, which means users must remember to manually save their work frequently to avoid data loss in case of unexpected shutdowns or crashes.

Notion videos

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Windows Notepad videos

Samsung Galaxy Tab S6 review: Good notepad, bad notebook

More videos:

Category Popularity

0-100% (relative to Notion and Windows Notepad)
Productivity
100 100%
0% 0
Text Editors
0 0%
100% 100
Project Management
100 100%
0% 0
IDE
0 0%
100% 100

User comments

Share your experience with using Notion and Windows Notepad. For example, how are they different and which one is better?
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Reviews

These are some of the external sources and on-site user reviews we've used to compare Notion and Windows Notepad

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...
Source: clickup.com

Windows Notepad Reviews

10 Best Notepad Alternatives With a Better UI and Features
As far as features go, Notepad has exactly none. It was designed back in the days of MS-DOS, and as a result was intended to be used in writing programs that would be easy to compile and execute. Notepad has undergone very few, if any, changes since its inception, and there has been no need for change either. Microsoft has its word processing software, Microsoft Word, for...
Top 8 Sublime Text Alternatives You Can Use in 2019
Notepad++ is a free source code editor which supports several programming languages under the MS Windows environment. It uses the Scintilla editor component and is written in C++ with “Win32 API calls using only STL to increase performance and reduce program size”. While the software has support for macros and plugins, it isn’t as feature-rich as many of the other editors on...
Source: beebom.com

Social recommendations and mentions

Based on our record, Notion seems to be more popular. It has been mentiond 441 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 6 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 7 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / 11 months ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

Windows Notepad mentions (0)

We have not tracked any mentions of Windows Notepad yet. Tracking of Windows Notepad recommendations started around Mar 2021.

What are some alternatives?

When comparing Notion and Windows Notepad, you can also consider the following products

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Sublime Text - Sublime Text is a sophisticated text editor for code, html and prose - any kind of text file. You'll love the slick user interface and extraordinary features. Fully customizable with macros, and syntax highlighting for most major languages.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

VS Code - Build and debug modern web and cloud applications, by Microsoft

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Vim - Highly configurable text editor built to enable efficient text editing