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Notion VS Microsoft To-Do

Compare Notion VS Microsoft To-Do and see what are their differences

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  3. » Reviews
  4. » Alternatives

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.

Microsoft To-Do logo Microsoft To-Do

Task management tool
  • Notion Landing page
    Landing page //
    2023-09-12
  • Microsoft To-Do Landing page
    Landing page //
    2021-12-15

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Microsoft To-Do features and specs

  • Integration with Microsoft Ecosystem
    Microsoft To-Do integrates seamlessly with other Microsoft services such as Outlook, Office 365, and OneNote, making it ideal for users already invested in the Microsoft ecosystem.
  • User-Friendly Interface
    Provides a clean, intuitive interface that is easy to navigate, allowing users to quickly add, manage, and complete tasks.
  • Synchronization Across Devices
    Tasks and lists are automatically synced across multiple devices, ensuring that users have access to their information whether they are on a desktop, tablet, or mobile device.
  • My Day Feature
    Offers a unique 'My Day' feature that allows users to focus on a daily to-do list, helping to prioritize tasks that need immediate attention.
  • Subtasks and Recurring Tasks
    Supports the creation of subtasks and recurring tasks, making it easier to break down complex tasks and ensure that recurring responsibilities are not forgotten.

Possible disadvantages of Microsoft To-Do

  • Limited Integrations with Non-Microsoft Services
    Offers limited integrations with non-Microsoft applications, which can be a drawback for users who rely on a variety of software tools outside the Microsoft ecosystem.
  • No Offline Mode
    Does not offer a robust offline mode, which can be inconvenient for users who need to access their task lists without an internet connection.
  • Basic Features Compared to Competitors
    While To-Do covers essential task management features, it may lack some of the advanced features found in other competing apps like Trello, Asana, or Todoist.
  • No Project Management Capabilities
    Geared more towards individual task management rather than comprehensive project management, making it less suitable for complex team-based projects.
  • Limited Customization Options
    Offers limited customization in terms of themes, layouts, and organizational options, which can be a downside for users who prefer a highly personalized task management experience.

Analysis of Microsoft To-Do

Overall verdict

  • Microsoft To-Do is a strong choice for anyone looking for a reliable and easy-to-use task management app. Its seamless integration with the Microsoft ecosystem and useful organizational features make it a viable option for managing everyday tasks. However, those looking for extensive project management capabilities or third-party integrations might find the app somewhat limited.

Why this product is good

  • Microsoft To-Do is a feature-rich task management application that integrates seamlessly with other Microsoft services, such as Outlook and Microsoft 365. It offers users a simple, intuitive interface and provides powerful organizational tools like customizable lists, due dates, and reminders. The application's ability to sync across devices ensures that tasks are easily accessible and up-to-date. Collaboration features allow users to share lists and tasks with others, making it a good tool for both personal and professional use.

Recommended for

  • Microsoft 365 users
  • Individuals seeking a simple task management tool
  • People who need integration with Outlook
  • Users who appreciate cross-device synchronization
  • Those looking for a free task management solution

Notion videos

+ Add

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Microsoft To-Do videos

+ Add

Microsoft To-Do 2019 | Full Tour

Category Popularity

0-100% (relative to Notion and Microsoft To-Do)

Notion

Microsoft To-Do

Productivity
88 88%
Productivity
12% 12
Task Management
71 71%
Task Management
29% 29
Project Management
81 81%
Project Management
19% 19
Note Taking
100 100%
Note Taking
0% 0

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Notion and Microsoft To-Do

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve
Top 10 Productivity Apps for MacOS 2025
Okay, I know, I know. Notion is probably the most predictable pick for a productivity app list. But here’s the thing: It’s popular for a reason. Notion’s flexibility, customisation, and overall smooth user experience make it a standout, no matter how many times it pops up on productivity lists. Whether you’re organising tasks, taking notes, or creating databases, Notion lets...
Source: dev.to
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
Source: www.ledgerteams.com
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io

Microsoft To-Do Reviews

11 Ayanza Alternatives
Microsoft To-Do is a cloud-based task management application that can be used to manage commitments. It is a simple to-do list that consolidates all of your tasks into one place. You may complete your daily tasks while also making as many additional lists as you need to keep track of your employment, grocery shopping, travel, and movie viewing. You can use it to create...
Source: www.justalternativeto.com
22 Best Wrike Alternatives For Project Management in 2020 (Free & Paid)
Microsoft recently bought out Wunderlist, and as of May 6, 2020, the software is disappearing. It has been officially replaced by Microsoft To Do, which essentially provides the same functions. Wunderlist originally made the list of Wrike alternatives because teams found its simple shared to do lists as good enough for their simple project management.
Source: www.workzone.com

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than Microsoft To-Do. While we know about 441 links to Notion, we've tracked only 11 mentions of Microsoft To-Do. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 8 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time 
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 9 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / about 1 year ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / over 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

Microsoft To-Do mentions (11)

  • Business of Nigeria Report #22.47
    I'm loving using Microsoft To do on the Web, Android and PC to sync and manage my tasks. It's giving a bit of calm as I chunk through what seems like endless work. Source: over 2 years ago
  • A Developer's Content Writing System. Idea 👉Publish
    Microsoft Todo - It's a to-do app in which you can create multiple lists and folders. I have a list called Blog Ideas. An idea can come at any time and this app offers an android widget that is pinned to my second screen and can be easily accessed by my laptop using windows + W. - Source: dev.to / over 2 years ago
  • Put your personal side project on the market - Perimeter
    The actors : Todoist, Trello, Microsoft To-Do, Google Tasks, and many others... - Source: dev.to / almost 3 years ago
  • How to use an apple and windows ecosystem
    The Microsoft to do app is called exactly that; Microsoft To Do. https://todo.microsoft.com/ Speaking as someone who has the same setup, the best solution is to install iCloud for Windows from the Microsoft Store, and check the applicable sync boxes. Any ecosystem you choose will work on both platforms, except for Apple’s. All of the Google apps can be installed as a shortcut from Chrome, and all of the Microsoft... Source: almost 3 years ago
  • Dopamine sounds.
    Microsoft To-Do has a very satisfying "bling" sound when you check off a task. Source: about 3 years ago
View more

What are some alternatives?

When comparing Notion and Microsoft To-Do, you can also consider the following products

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Todoist - Todoist is a to-do list that helps you get organized, at work and in life.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

TickTick - TickTickis a cross-platform to-do list app & task manager helps you to get all things done and make life well organized.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Things - Things is an easy to use task manager.

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