Software Alternatives, Accelerators & Startups

KeePass VS Notion

Compare KeePass VS Notion and see what are their differences

Note: These products don't have any matching categories. If you think this is a mistake, please edit the details of one of the products and suggest appropriate categories.

KeePass logo KeePass

KeePass is an open source password manager. Passwords can be stored in highly-encrypted databases, which can be unlocked with one master password or key file.

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • KeePass Landing page
    Landing page //
    2021-10-09
  • Notion Landing page
    Landing page //
    2023-09-12

KeePass features and specs

  • Open Source
    KeePass is open-source software, which means its source code is publicly available for review. This ensures transparency and allows for independent security audits.
  • Free
    KeePass is completely free to use. There are no subscription fees or one-time purchase costs, making it accessible to everyone.
  • Strong Encryption
    KeePass uses strong encryption algorithms (AES-256, ChaCha20) to securely store passwords, making it very difficult for unauthorized users to access the stored data.
  • Cross-platform Availability
    KeePass supports multiple operating systems including Windows, macOS, Linux, and has a variety of compatible third-party apps for mobile platforms like Android and iOS.
  • Offline Storage
    KeePass stores the password database locally on your device rather than in the cloud, reducing the risk of remote hacks or breaches.
  • Customizable
    KeePass offers a high degree of customization through plugins and extensions, allowing users to tailor its functionality to their specific needs.
  • Portable
    KeePass can be run from a USB stick without installation, making it a portable option for users who need password management on the go.

Possible disadvantages of KeePass

  • User Interface
    The user interface of KeePass is considered by some to be outdated and not as intuitive as more modern password managers.
  • Manual Syncing
    KeePass does not have built-in cloud synchronization, requiring users to manually sync their password database across multiple devices.
  • Learning Curve
    Being a highly customizable tool with various features, KeePass can have a steep learning curve for new users who are not tech-savvy.
  • No Native Mobile Apps
    While there are third-party apps available for mobile devices, KeePass does not offer official mobile applications, which may lead to inconsistencies in user experience.
  • Limited Customer Support
    As an open-source project, KeePass does not offer professional customer support. Users must rely on community forums and documentation for help.
  • Reliance on Plugins
    Many advanced features require the use of third-party plugins, which may vary in quality and security, potentially introducing risks.

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

KeePass videos

Keepass vs Lastpass vs No Password Manager

More videos:

  • Tutorial - How to use KeePass
  • Review - KeePass Password Safe - Is It Really Safe To Use It (Quick Review) 2019

Notion videos

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to KeePass and Notion)
Security & Privacy
100 100%
0% 0
Productivity
0 0%
100% 100
Password Management
100 100%
0% 0
Project Management
0 0%
100% 100

User comments

Share your experience with using KeePass and Notion. For example, how are they different and which one is better?
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Reviews

These are some of the external sources and on-site user reviews we've used to compare KeePass and Notion

KeePass Reviews

9 Best KeePass Alternatives
KeePass isn’t the only open-source password manager available—there’s also Bitwarden. It doesn’t offer all of the technical benefits that KeePass does, but it’s much easier to use, and a better solution for many users.
Best KeePass Alternatives (Better Password Managers)
Are you in search of the best KeePass alternatives? KeePass is an open-source password manager. On top of that, it’s free. But since you’re looking for alternative password managers, there’s a high chance you didn’t like its UI.
The Best Password Managers To Keep Your Data Safe In 2022
If you want maximum control for zero cost, open source KeePass - and more specifically, the alternative clients that use the same secure standard - constitute our favourite free password manager. You can store your encrypted password database files anywhere you want, and if the official KeePass app looks a little clunky (spoiler: it is, a bit), there are plenty of highly...
Source: www.wired.co.uk
Top 5 Bitwarden Password Manager Alternatives
KeePass is one of the oldest open-source password managers on the market. Designed mainly for Windows users, This Bitwarden alternative delivers great security features such as full encryption for the entire database. It also supports auto-typing, which helps you auto fill login/password information. You can easily import passwords from other managers.
10 Best Free Password Manager to Secure Your Password For 2019
KeePass free password manager that uses the AES-256 and Twofish algorithm to encrypt its password databases. All you need is just to remember a single password to unlock your password database.
Source: gbhackers.com

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...
Source: clickup.com

Social recommendations and mentions

Based on our record, Notion should be more popular than KeePass. It has been mentiond 441 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

KeePass mentions (207)

  • Ask HN: How To: Store and share passwords in a company?
    Https://keepass.info and share the database file on a shared folder or sync it somehow. - Source: Hacker News / 8 months ago
  • Ask HN: Why do people use Password Managers?
    And the best part is there are solutions already that do this: https://keepass.info/ Does it work on Android or iOS? - Source: Hacker News / over 1 year ago
  • Ask HN: Why do people use Password Managers?
    The key difference here being that this is two way hashing so passwords can be decrypted. In reality, there are a lot of attack vectors like MITM, event logging or sometimes straight up storing data in plaintext. Through these hackers can generally get passwords of all users of these services. So, why don't people use local password managers? Just a txt file encrypted with "master password" should be pretty... - Source: Hacker News / over 1 year ago
  • Google-hosted malvertising leads to fake Keepass site that looks genuine
    When you're at a point where you're relying on a display name to make security-critical decisions, you've already lost. Character substitutions like ķeepass or ƙeepass or keypass are at least possible to spot if you know the name of the product, but not the full URL. But there are many ways to create lookalike domains that don't change the product name: https://keepass.org https://keepass.net https://keepass.info... - Source: Hacker News / over 1 year ago
  • Google announces passwordless by default: Make the switch to passkeys
    > People love to hate on passwords but the reality is that for many circumstances (threat models) they are the best compromise. You can make them more than strong enough (take 32+ bytes out of /dev/random and encode however you like, nobody will ever brute force that in this universe) and various passwords managers solve the problem of re-use (never reuse a password). > And it comes with the benefit that you... - Source: Hacker News / over 1 year ago
View more

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 6 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 7 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / 11 months ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

What are some alternatives?

When comparing KeePass and Notion, you can also consider the following products

1Password - 1Password can create strong, unique passwords for you, remember them, and restore them, all directly in your web browser.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

bitwarden - Bitwarden is a free and open source password management solution for individuals, teams, and business organizations.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Lastpass - LastPass is an online password manager and form filler that makes web browsing easier and more secure.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.