Software Alternatives, Accelerators & Startups

Excalidraw VS Notion

Compare Excalidraw VS Notion and see what are their differences

Note: These products don't have any matching categories. If you think this is a mistake, please edit the details of one of the products and suggest appropriate categories.

Excalidraw logo Excalidraw

Excalidraw is a whiteboard tool that lets you easily sketch diagrams that have a hand-drawn feel to them.

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • Excalidraw Excalidraw - collaborative whiteboard infinite canvas
    Excalidraw - collaborative whiteboard infinite canvas //
    2024-11-13

Excalidraw is an open-source virtual whiteboard focused on simplicity and collaboration. It provides a hand-drawn, sketch-style interface for brainstorming and visualizing ideas. Ideal for remote teams, educators, and developers, Excalidraw supports real-time collaboration and integrates with other tools through its open API. With a privacy-first design and intuitive layout, it enables users to create and share diagrams, workflows, and visual notes efficiently. Powered by a strong community, Excalidraw is designed to fit into diverse workflows with minimal setup.

  • Notion Landing page
    Landing page //
    2023-09-12

Excalidraw features and specs

  • User-Friendly Interface
    Excalidraw features a simple and intuitive interface that makes it easy for users to create diagrams and sketches without a steep learning curve.
  • Real-Time Collaboration
    Allows multiple users to collaborate on the same canvas in real-time, making it a great tool for team projects and discussions.
  • Free to Use
    Excalidraw is completely free to use, and offers all of its features without a subscription or one-time payment.
  • Open Source
    Being open source, it allows developers to contribute to its codebase, customize it for their needs, and potentially add new features.
  • Offline Capability
    Offers offline support, enabling users to continue working on their diagrams without an internet connection.

Possible disadvantages of Excalidraw

  • Limited Advanced Features
    While perfect for basic sketches and diagrams, Excalidraw lacks some advanced features found in other professional-grade diagramming tools.
  • Basic Styling Options
    The tool offers limited styling options, which may not be sufficient for users looking for more sophisticated design and customization capabilities.
  • No Integration with Other Tools
    Currently, Excalidraw does not offer integration with other popular productivity or design tools, which might be a limitation for some users.
  • Scalability Issues
    As the number of elements on the canvas increases, performance can degrade, potentially making the tool less responsive.
  • Limited Export Options
    Supports limited export formats, which can be inconvenient for users needing to integrate their visuals into other applications or media.

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Analysis of Excalidraw

Overall verdict

  • Excalidraw is an excellent tool, especially for those looking for a straightforward and efficient online whiteboard solution. Its user-friendly design, combined with robust collaboration features, makes it a strong choice for both individuals and teams.

Why this product is good

  • Excalidraw is highly regarded due to its simplicity and effectiveness as a digital whiteboard tool. It offers a clean, intuitive interface that's easy to use for quick sketches and brainstorming sessions. The collaboration features, which allow multiple users to work together in real-time, make it ideal for teams. Its open-source nature also adds a level of flexibility and customization for users with specific needs.

Recommended for

  • Designers needing a quick sketch tool.
  • Teams requiring real-time collaboration on visual ideas.
  • Individuals who appreciate open-source software.
  • Educators and students for simple diagrams or brainstorming.
  • Remote teams looking for a lightweight yet powerful whiteboarding tool.

Excalidraw videos

Rapid Mockup Creation Using Excalidraw

Notion videos

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to Excalidraw and Notion)
Digital Whiteboard
100 100%
0% 0
Productivity
0 0%
100% 100
Diagrams
100 100%
0% 0
Project Management
0 0%
100% 100

User comments

Share your experience with using Excalidraw and Notion. For example, how are they different and which one is better?
Log in or Post with

Reviews

These are some of the external sources and on-site user reviews we've used to compare Excalidraw and Notion

Excalidraw Reviews

The 5 Best Open Source Miro Alternatives in 2024
Looking at open source alternatives to Miro will give you powerful and flexible tools that can cater to different collaboration needs without the limitations of propietary software. In 2024,the best open source Miro alternative will be AFFiNE, Obsidian, Excalidraw,Appflowy,and Logseq. Each of these has unique features, community driven improvements, and the ability to...
Source: affine.pro
5 great diagramming tools for enterprise and software architects
As your system evolves, you must update your diagrams to reflect those changes. Because Excalidraw is a browser-based tool, you have to open a browser tab and make changes visually, which can be inconvenient. You also can't easily see your history of changes. While Excalidraw has fans, I prefer a text-based diagram tool.
Source: www.redhat.com

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve

Top 10 Productivity Apps for MacOS 2025
Okay, I know, I know. Notion is probably the most predictable pick for a productivity app list. But here’s the thing: It’s popular for a reason. Notion’s flexibility, customisation, and overall smooth user experience make it a standout, no matter how many times it pops up on productivity lists. Whether you’re organising tasks, taking notes, or creating databases, Notion lets...
Source: dev.to
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io

Social recommendations and mentions

Based on our record, Notion should be more popular than Excalidraw. It has been mentiond 441 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Excalidraw mentions (241)

  • Spain and Portugal Without Energy
    In my area, "buckets" of average load are prepared ahead of time in coordination between the transporter (who gives the order to shed), the distributer (who implements the shedding operation as close to consumers as possible), and representatives of the state (who define priority areas that can't be load-shed, or that should be load-shed last). When yhe time comes, you just shed enough "buckets" to stabilize. Load... - Source: Hacker News / about 1 month ago
  • Found a simple tool for database modeling: dbdiagram.io
    Surprised not to see https://excalidraw.com/ here For me, it feels the need of quick and dirty logic flows. - Source: Hacker News / about 1 month ago
  • Unlock Six-Figure Salaries: Top 20 DevOps Skills You Need in 2025
    Tools: Markdown, GitBook, Notion, Confluence Bonus: Add diagrams with Excalidraw or Lucidchart. - Source: dev.to / about 1 month ago
  • Owning my own data, part 1: Integrating a self-hosted calendar solution
    Not the tool OP used but Excalidraw is excellent! https://excalidraw.com/. - Source: Hacker News / about 2 months ago
  • Adventures in Homelabbing: From Cloud Obsession to Self-Hosted Shenanigans
    I began to self-host a Minecraft server using Crafty Controller, an Excalidraw instance, Docmost to replace Notion, Plane to replace Jira, and Penpot to replace Figma. To be able to access them from the internet, I used Nginx Proxy Manager to set up reverse proxies with SSL. You can use Traefik or Caddy instead, but I enjoyed the ease-of-use of NPM. For a dashboard solution, I started with Homarr, but later... - Source: dev.to / about 2 months ago
View more

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 7 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 8 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / about 1 year ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

What are some alternatives?

When comparing Excalidraw and Notion, you can also consider the following products

Miro - Scalable, secure, cross-device and enterprise-ready team collaboration tool for distributed teams. Join 2M+ users & 8000+ teams from around the world.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

draw.io - Online diagramming application

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Kanboard - Kanboard is a free and open source Kanban project management software.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.