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Zoho One VS Notion

Compare Zoho One VS Notion and see what are their differences

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The most intuitive platform to manage projects and teamwork featured
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Contents:
  1. » Base Details
  2. » Videos
  3. » Reviews
  4. » Alternatives

Zoho One logo Zoho One

Zoho is an all-in-one online office suite.

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • Zoho One Landing page
    Landing page //
    2025-04-16
  • Notion Landing page
    Landing page //
    2023-09-12

Zoho One features and specs

  • Integrated Suite
    Zoho One offers a comprehensive suite of over 45 integrated applications, which allows businesses to manage various functions like CRM, marketing, finance, HR, and more from a single platform.
  • Cost-Effective
    For the range of features it offers, Zoho One is relatively affordable compared to purchasing multiple standalone applications. It provides good value for businesses looking for an all-in-one solution.
  • Flexible Pricing
    Zoho One provides flexible pricing structures including per user per month options, which can be advantageous for small to mid-sized businesses looking for scalable solutions.
  • Ease of Use
    The platform is designed to be user-friendly with a clean, intuitive interface, making it easier for users to navigate and manage different business processes.
  • Customization
    Zoho One allows for significant customization according to business needs, including custom workflows, dashboards, and modules, providing businesses with tailored solutions.
  • Security
    Zoho One includes robust security features, such as two-factor authentication, role-based access controls, and data encryption, ensuring that company data is secure.
  • 24/7 Customer Support
    Zoho offers around-the-clock customer support through various channels including chat, email, and phone, ensuring that users can get timely help whenever they need it.

Possible disadvantages of Zoho One

  • Learning Curve
    Despite its user-friendly design, the extensive suite of applications can be overwhelming for new users, requiring a considerable amount of time to learn and integrate fully.
  • Integration Issues
    Some users have reported occasional integration issues between Zoho applications and third-party software, which can disrupt business workflows.
  • Performance
    Certain applications within the suite may experience slow performance, especially when handling large volumes of data or complex queries, which can impact productivity.
  • Limited Advanced Features
    While Zoho One offers a wide range of basic and intermediary features, some advanced functionalities available in specialized standalone software may be lacking.
  • Customer Support Quality
    Although customer support is available 24/7, the quality and responsiveness can be inconsistent, with some users noting that resolutions can take time.
  • Mobile App Limitations
    While Zoho offers mobile apps for various functionalities, these apps sometimes lack features available on the desktop versions, which can limit productivity on the go.
  • Data Migration
    Migrating existing data to Zoho One from other platforms can be complex and time-consuming, often requiring technical assistance to avoid data loss or errors.

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Zoho One videos

+ Add

ZOHO ONE Products In Your Day To Day Business Operations - Zoho One Review

More videos:

  • Review - What is Zoho One? Why Should I Care?
  • Review - Zoho One - Application Overview

Notion videos

+ Add

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to Zoho One and Notion)

Zoho One

Notion

Project Management
6 6%
Project Management
94% 94
Productivity
0 0%
Productivity
100% 100
Business Management
100 100%
Business Management
0% 0
Business Productivity
100 100%
Business Productivity
0% 0

User comments

Share your experience with using Zoho One and Notion. For example, how are they different and which one is better?
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Reviews

These are some of the external sources and on-site user reviews we've used to compare Zoho One and Notion

Zoho One Reviews

21 Best Lead Generation Software for 2024
Zoho One offers an all-in-one marketing and sales automation platform to manage sales, marketing, and customer engagement efforts.
Source: www.sender.net

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
Source: www.ledgerteams.com
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...
Source: clickup.com

Social recommendations and mentions

Based on our record, Notion seems to be more popular. It has been mentiond 441 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Zoho One mentions (0)

We have not tracked any mentions of Zoho One yet. Tracking of Zoho One recommendations started around Mar 2021.

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 6 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time 
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 7 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / 11 months ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

What are some alternatives?

When comparing Zoho One and Notion, you can also consider the following products

dapulse - Lead by showing your team the Big Picture. Get everyone working together on what's important.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Kestrelpro.ai - Kestrelpro is a Top Business Management tool integrated system that brings all your departments to one interface. It has different segments for top management, sales, finance, project management, HR and Admin

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Nintex - Cloud-based digital workflow management automation platform

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

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